Articles / Certificate
Formal state filing that creates the entity and records the legal name, registered agent, business purpose, and initial organizers; necessary for state recognition and tax registration.
A well-drafted Business Company Structure clarifies authority, limits liability, and aligns tax and reporting obligations. It establishes how decisions are made, how ownership transfers occur, and which state law governs disputes, reducing legal risk and administrative friction.
Use this document when forming, reorganizing, admitting new members, or preparing for financing or an ownership transfer.
The board chair typically has authority to execute governance resolutions and bind the corporation for board-approved actions. Where bylaws or resolutions delegate signing power, the chair signs formal governance documents and certifies board minutes for third parties and banks.
In member-managed LLCs the managing member signs contracts, banking authorizations, and filings on behalf of the company. Operating agreements may require multiple member signatures for major transactions or set delegated limits for routine operational signing.
Formal state filing that creates the entity and records the legal name, registered agent, business purpose, and initial organizers; necessary for state recognition and tax registration.
Detailed rules for internal governance: member/ shareholder rights, voting thresholds, meeting procedures, officer duties, and dispute resolution mechanisms.
Lists owners, ownership percentages or shares, classes of interest, and capital contributions with dates and valuation method for each contribution.
Defines board composition, officer roles, delegated authorities, and approval limits for contracts, loans, and capital expenditures.
Right-of-first-refusal, buy-sell clauses, drag/ tag provisions, and restrictions on transfers to protect continuity and ownership expectations.
Records required filings, tax elections, annual report timing, and who is responsible for maintaining statutory books and ledger entries.
| Field | Configuration |
|---|---|
| Authentication level | Email, SMS code, or KBA |
| Signature order | Sequential or parallel routing |
| Conditional fields | Show fields based on role |
| Final storage | PDF/A archive with audit trail |
Ensure the chosen platform supports audit trails, tamper-evident PDFs, and any required HIPAA or industry compliance.
File articles on incorporation date per state rules
Apply to IRS when entity is formed; no fee
Due annually per state statutory deadline
Follow federal and state tax calendar for returns
Provide certified formation documents when opening accounts
Prepare governance documents and ownership schedules.
Submit formation documents and receive certificate.
Obtain EIN and register for state taxes and withholding.
Open bank accounts and implement accounting processes.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA) | Varies | Varies | Varies | Varies |
Optica simplified execution for investors with a single package and remote signing
A property management firm consolidated leases and company records into one signed packet