Legal Name
Exact corporate name with suffix (e.g., Inc., Corp., Corporation) matching the Articles of Incorporation and state guidelines.
Selecting and recording the correct Business Corporation Name creates the legal identity of the corporation, supports enforceable contracts, and avoids administrative refusal or later costly amendments.
The Business Corporation Name is usually prepared by people creating or managing a corporation, including founders, corporate counsel, and registered agents.
Whoever prepares the filing must use the exact legal name on subsequent tax forms, bank accounts, and licenses to avoid mismatch issues.
An officer (president or secretary) often signs incorporation documents and certifies the Business Corporation Name. That signer confirms accuracy and corporate authority and may be required to attest under penalty of perjury when submitting formation papers.
The registered agent provides a service address for official notices and may sign acknowledgements during filing. Their role ensures the state has a reliable contact for service of process and compliance notifications.
Exact corporate name with suffix (e.g., Inc., Corp., Corporation) matching the Articles of Incorporation and state guidelines.
Classification such as C corporation or S corporation; affects filing, taxation, and statutory language.
State where the corporation is incorporated; determines governing statute and filing office.
Name and physical address of the registered agent for service of process as required by state law.
Name and title of the person authorized to sign formation documents and certify the name.
Whether the name is for initial incorporation, name reservation, amendment, or other filing type.
| Field | Configuration |
|---|---|
| Name field | Required, exact match validation |
| Signer roles | Assign corporate officer and registered agent |
| Authentication | Email plus optional SMS or ID verification |
| Delivery | Send final PDF with audit trail to parties |
Ensure the signing platform supports required document formats and the authentication needed by your state or internal policy.
Choose a platform that produces a tamper-evident PDF with a complete audit trail and supports any state eFiling APIs you plan to use.
Varies by state, commonly 30–120 days
Same-day to several weeks depending on method
Available for extra fee in many states
You may choose future effective date when allowed
Name reservations and certificates may need tracking
Complete availability and trademark searches before drafting documents.
Populate Articles including exact legal name and signatory info.
Submit online or by mail and pay the applicable fee.
State issues certificate of incorporation when filing is accepted.
Company verified name availability across multiple states before filing
Real estate founder used exact corporate name on all closing documents
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no credit card required | Yes, trial available | Yes, trial available | Yes, trial available | Yes, trial available |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA available) | Yes | Yes | No | No |