Can this template be signed electronically?

Yes. Electronic signatures are legally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA in states that have adopted it; however, certain exceptions may apply (wills, court orders, etc.). Confirm the specific exception list before relying on an eSignature in restricted contexts.

What if a signer lacks an email address?

Use alternate delivery methods such as SMS-based links or in-person signing kiosks. For high-assurance needs, consider identity verification methods like SMS codes, knowledge-based authentication, or in-person notarization.

Is notarization ever required?

Some jurisdictions or specific document types require notarization or witnesses. Remote online notarization (RON) is permitted in many states with identity proofing and recording requirements; verify state notary rules before relying on RON.

How do I correct a completed template?

Minor errors require an amendment or corrective addendum signed by the same parties. Avoid editing a signed PDF; instead, create an amendment that references the original by title and execution date.

How long should I keep signed copies?

Retain signed templates for the full contract term plus appropriate post-termination periods. Follow IRS guidance (IRC §6501(a)) and HIPAA retention rules (45 CFR §164.530(j)) where applicable.

How can I revoke or cancel a template?

Revocation depends on the underlying contract terms and local law. For unilateral revocation, follow the notice and cure provisions in the agreement; consult counsel if the other party disputes cancellation.

Electronic Signature
Templates
Miscellaneous
Business Cube Template

Business Cube Template

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BUSINESS CUBE TEMPLATE

This Business Cube Template Agreement ("Agreement") is entered into as of Effective Date: by and between Client Name: and Service Provider Name: .

WHEREAS

WHEREAS, Client Name is engaged in the business of operating and developing commercial projects and desires to engage Service Provider Name to perform certain services in connection with the Business Cube project; and

WHEREAS, Service Provider Name represents that it has the expertise, personnel and resources necessary to perform the services described herein and is willing to provide such services under the terms and conditions set forth in this Agreement; and

NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties agree as follows.

SCOPE OF WORK

Detailed Scope and Deliverables Milestones (if any)

PAYMENT TERMS

Compensation: Client agrees to pay Service Provider the sum of USD for the services described in the Scope of Work.

Payment Schedule / Invoicing

Late Payment: Any undisputed amount not paid within days of the invoice due date shall accrue a late fee of % per month (or the maximum allowed by law, if less).

Billing Address for Invoices

TERM AND TERMINATION

Term: This Agreement shall commence on Start Date: and shall continue until End Date: unless earlier terminated in accordance with this Section.

Termination for Convenience: Either party may terminate this Agreement for any reason upon providing days' prior written notice to the other party.

Termination for Cause: Either party may terminate immediately upon written notice if the other party materially breaches this Agreement and fails to cure such breach within thirty (30) days after receipt of written notice.

CONFIDENTIALITY

Each party shall maintain in confidence all non-public information disclosed by the other party that is marked confidential or that reasonably should be understood to be confidential ("Confidential Information"). Confidential Information shall not include information that is (a) already known to the receiving party without an obligation of confidentiality, (b) becomes publicly known through no breach of this Agreement, (c) is rightfully received from a third party without breach, or (d) independently developed by the receiving party without use of or reference to the disclosing party's Confidential Information.

The receiving party may disclose Confidential Information to the extent required by law or legal process, provided that, to the extent legally permitted, it gives the disclosing party prompt written notice and cooperates in any efforts to limit disclosure or obtain a protective order.

Confidentiality Period: The obligations under this Section shall survive termination of this Agreement for .

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction of , without regard to conflict of law principles.

INDEMNIFICATION AND LIMITATION OF LIABILITY

Indemnification: Each party shall indemnify, defend and hold harmless the other party from and against any third-party claims, liabilities, losses, damages and expenses (including reasonable attorneys' fees) arising out of the indemnifying party's gross negligence or willful misconduct in performing its obligations under this Agreement.

Limitation of Liability: Except for liability arising from a party's gross negligence, willful misconduct, or indemnification obligations, neither party's aggregate liability to the other for any claim arising under this Agreement shall exceed the total amounts actually paid by Client to Service Provider under this Agreement during the twelve (12) months preceding the claim.

ENTIRE AGREEMENT

This Agreement, together with any exhibits or attachments expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, negotiations and communications, whether written or oral. Any modification to this Agreement must be in writing and signed by both parties.

ADDITIONAL PROVISIONS

Independent Contractor: Service Provider is an independent contractor and not an employee, partner or agent of Client. Service Provider shall be responsible for all taxes and withholdings arising from compensation paid hereunder.

Special Instructions or Notices

Party A (Client):

Print Name:

By:

Date:

Party B (Service Provider):

Print Name:

By:

Date:

What the Business Cube Template Is and when to use it

The Business Cube Template is a structured, multi-section form used to document a company's operational, financial, and approval elements in a single package. It typically combines an executive summary, scope of work, deliverables and milestones, key stakeholders and contacts, payment or consideration terms, and an approval/signature block. Organizations use the template for internal approvals, vendor onboarding, contract exhibits, and standardized client intake. The template is designed to be completed, routed, and executed electronically and to preserve an audit trail suitable for eSignature workflows governed by ESIGN and UETA.

Why a standard Business Cube Template adds value

A consistent template reduces ambiguity, shortens approval cycles, enforces required fields, and creates a single source of truth for contract terms. When paired with compliant eSignature tools it preserves audit evidence to support enforceability under ESIGN and state UETA laws.

Who typically completes and signs a Business Cube Template

Common users include internal requestors and approvers who gather business, financial, and compliance details for a transaction.

Small business owners and founders who need a repeatable intake and approval record across deals and partners.
Operations or procurement teams that standardize vendor onboarding, milestone definitions, and payment terms.
Legal or finance reviewers who confirm contract terms, tax identifiers, and signatory authority before execution.

The template is also used by external vendors and counsel for review and signature prior to project start or payment.

Real-world uses of the Business Cube Template

Two brief examples show how the template is applied in practice across mobile and enterprise workflows.

Martin Properties (Tim Martin)

Martin Properties standardized lease intake with the Business Cube Template to centralize approvals across remote agents.

Mobile and offline signing supported efficient on-site execution.
"I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently."

Fertility Centers of Illinois (John Butler)

A clinical operator used the template to combine patient consent, service package, and billing terms in one record.

Template ensured consistent disclosures and signature placement across locations.
"The airSlate SignNow team has been exceptional, responsive, the API has been great, and we're extremely happy that we chose airSlate SignNow as a company."

Core sections to include in a professional Business Cube Template

A robust template groups essential content into distinct sections so reviewers can quickly find obligations, payment terms, milestones, and approval requirements.

Executive Summary

One-paragraph overview describing purpose, parties, and high-level deliverables so reviewers understand the transaction at a glance.

Scope & Deliverables

Clear description of services or goods, acceptance criteria, and measurable milestones tied to payment triggers or deadlines.

Financial Terms

Consideration, payment schedule, invoicing address, tax treatment and backup withholding clauses where applicable.

Roles & Contacts

Named points of contact, approvers, and escalation paths with phone, email, and mailing address for legal notices.

Approval Workflow

Required signatory roles, delegated authority thresholds, and conditional routing instructions for sequential or parallel approvals.

Attachments

Exhibits, SOWs, schedules, or supporting spreadsheets included or referenced and versioned for auditability.

Step-by-step: completing and executing the template

Follow these steps to prepare, route, and finalize the Business Cube Template with an auditable eSignature record.

01

Prepare template: Populate required fields and attach exhibits before sending for review.
02

Assign roles: Designate signers and approvers in the correct order with clear signer responsibilities.
03

Route for signature: Send via secure eSignature workflow; require authentication appropriate to risk.
04

Archive and audit: Store completed copy and audit trail according to retention requirements.

Configuring an online workflow for the Business Cube Template

Typical online workflows require authentication, conditional fields, and notification rules to match internal approval policies.

Field	Configuration
Authentication Method	Email link by default; SMS or KBA for higher assurance.
Conditional Fields	Show or hide sections based on answers to prior questions.
Bulk Send	Enable for repetitive, identical distribution to many recipients.
Notifications	Email reminders and completion notices to all stakeholders.

Where to file, send, and submit completed templates

Completed templates typically circulate to internal stakeholders, external signers, and then to secure storage or a contract repository.

Send to Signers: Deliver via email link or integrated CRM plugin for recipient action.
Authenticate: Signer confirms identity using email, SMS code, or KBA as required.
Finalize Signature: Signer applies signature; audit trail, timestamp, and IP are recorded.
Store Final: Save signed PDF and audit log in repository or cloud storage.

Technical and security requirements for digital completion

Ensure the chosen platform permits audit trails, optional two-factor signer authentication, and a BAA where HIPAA applies to meet regulatory and internal control needs.

File Formats: PDF, DOCX and Excel supported for import and export.
Integrations: Connectors to Salesforce, NetSuite, Google Workspace and Box are common.
Security: TLS in transit and AES-256 at rest are baseline requirements.

Comparing eSignature providers for executing the Business Cube Template

High-level vendor comparison focused on price, bulk send, audit trail, HIPAA support, and envelope or session caps to inform tool selection for template execution.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Export, storage, and supporting documents to include

After execution, export signed copies and supporting exhibits in formats suitable for legal, tax, and operational needs.

Export Formats

Provide final signed PDF/A and DOCX copies for archiving and downstream ingestion by contract repositories and document management systems.

Audit Trail

Include a machine-readable audit log with timestamps, IP addresses, and authentication method to preserve proof of execution.

Supporting Documents

Attach W-9, insurance certificates, SOWs, or background checks as exhibits and reference them in the template body.

Version History

Keep a versioned record of drafts and completed documents to resolve disputes about changes or redlines.

Common mistakes to avoid when preparing the template

Leaving required fields blank (tax IDs, payment amounts) which can delay approval and trigger backup withholding for missing TINs.
Using ambiguous scope language that creates performance disputes or scope creep during project execution.
Not specifying governing state and venue which leads to uncertainty in dispute resolution and applicable law.
Failing to confirm signer authority which risks later arguments over whether a signature bound the organization.

Consequences and legal risks of incorrect or incomplete templates

Invalid Signature: May render the agreement unenforceable

Missing TIN: Triggers backup withholding

Late Filing: Can incur IRS information return penalties

Privacy Violation: Potential HIPAA fines and corrective action

Non-Compliance: Regulatory penalties or disallowed costs

Contract Dispute: Litigation costs and reputational harm

Frequently asked questions about completing and signing the Business Cube Template

Answers focus on legal validity, signing options, authorization, corrections, and recordkeeping when using an electronic workflow for the template.

Need help? Contact support

Can this template be signed electronically?
Yes. Electronic signatures are legally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA in states that have adopted it; however, certain exceptions may apply (wills, court orders, etc.). Confirm the specific exception list before relying on an eSignature in restricted contexts.
What if a signer lacks an email address?
Use alternate delivery methods such as SMS-based links or in-person signing kiosks. For high-assurance needs, consider identity verification methods like SMS codes, knowledge-based authentication, or in-person notarization.
Is notarization ever required?
Some jurisdictions or specific document types require notarization or witnesses. Remote online notarization (RON) is permitted in many states with identity proofing and recording requirements; verify state notary rules before relying on RON.
How do I correct a completed template?
Minor errors require an amendment or corrective addendum signed by the same parties. Avoid editing a signed PDF; instead, create an amendment that references the original by title and execution date.
How long should I keep signed copies?
Retain signed templates for the full contract term plus appropriate post-termination periods. Follow IRS guidance (IRC §6501(a)) and HIPAA retention rules (45 CFR §164.530(j)) where applicable.
How can I revoke or cancel a template?
Revocation depends on the underlying contract terms and local law. For unilateral revocation, follow the notice and cure provisions in the agreement; consult counsel if the other party disputes cancellation.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now