Core Identity
Legal entity name, d/b/a names, jurisdiction of formation, and entity type (LLC, corporation, partnership) to verify legal existence and contracting authority.
A single, well‑structured module reduces errors, improves onboarding speed, and supports compliance by consolidating identification, tax, and authorization details. It creates an auditable record for internal review and external verification while enabling consistent downstream processing across departments.
Organizations use the Business Data Module to collect verified company details from vendors, customers, partners, and new business units prior to contracting.
The module's standardized fields make it suitable for repeated collection during onboarding, annual refreshes, or when ownership or tax details change.
Legal entity name, d/b/a names, jurisdiction of formation, and entity type (LLC, corporation, partnership) to verify legal existence and contracting authority.
Principal address, mailing address, state of registration, and registered agent to support service of process and jurisdictional determinations.
Employer Identification Number (EIN), banking contact for ACH, and tax classification needed for payments, reporting, and backup withholding checks.
Licenses, registrations, and insurance evidence (certificate of insurance) enabling compliance reviewers to confirm operational authorization and risk coverage.
Primary account contact, legal representative, and authorized signatories with titles and email/phone details for signature routing and escalation.
Supporting documents such as formation certificates, W‑9, sample invoices, and proof of insurance attached in accepted formats for verification.
| Field | Configuration |
|---|---|
| Authentication Method | Email link, SMS code, or two‑factor authentication |
| Field Validation | Require EIN format, mandatory attachments, and address checks |
| Conditional Fields | Show additional fields for foreign entities or subsidiaries |
| Export Format | PDF/A or DOCX with audit trail export enabled |
Choose tools and formats that preserve attachments, metadata, and an audit trail during collection and storage.
At onboarding or prior to first payment; timing varies by process.
Request updates within 30 days of material changes to company data.
Conduct a full data refresh at least once per year.
Aim to process submitted modules within 5–10 business days.
Respond to legal or tax inquiries per statutory deadlines.
Martin Properties centralized vendor data collection using a single module to avoid duplicate requests and speed closings.
Fertility Centers used the module to capture clinic and supplier legal details before contracting.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |