Legal Name
The entity’s official registered name as shown on formation documents; serves as the primary identifier for filings, contracts, and tax reporting and must match government records.
A complete Business Database reduces onboarding time, supports tax and regulatory compliance, and improves data accuracy across contracting, payments, and reporting workflows.
The Business Database is typically assembled by operations, finance, procurement, or legal teams and used across internal and external processes.
Keeping the Business Database current reduces rework and prevents downstream errors during contracting, payments, and audits.
| Field | Configuration |
|---|---|
| Authentication | Email plus optional SMS code for signer verification |
| Required Fields | Mark Legal Name, EIN, and Authorized Signer as mandatory |
| Conditional Logic | Show additional fields for foreign entities or subsidiaries |
| Integrations | Map fields to ERP/CRM for automated provisioning |
Choose a platform that supports required file formats, integrations, and authentication methods.
Confirm the platform can export signed records with an audit trail and supports any compliance addenda your industry requires.
The entity’s official registered name as shown on formation documents; serves as the primary identifier for filings, contracts, and tax reporting and must match government records.
Employer Identification Number (EIN) or SSN for sole proprietors; required for tax withholding, 1099 reporting, and payment setup to avoid backup withholding.
State and date of formation, entity type (LLC, C corp, S corp, partnership); these inform governing law choices, franchise tax liabilities, and registration obligations.
List members or shareholders with ownership percentages and contact details; important for KYC, beneficial ownership rules, and signature authority verification.
Names, titles, and acceptable signing methods for each signer; attach evidence of signing authority, such as resolutions or powers of attorney.
Attach articles of organization, operating agreement, EIN letter, and certificates of good standing so teams can verify claims without additional requests.
No fixed deadline — provide upon payer request to avoid backup withholding
Recipient and IRS due January 31 each year for nonemployee compensation
Individual tax returns due April 15 (extension to October 15 with Form 4868)
Retain 3 years after hire or 1 year after termination, whichever is later
Due April 15 with automatic extension to October 15
Gather required documents and populate all mandatory fields
Confirm EIN, formation, and signer authority before approval
Obtain required signatures and notarizations where applicable
Store signed records with audit trail and apply retention policy
The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.
I can process and execute all of these documents online with 100% compliance and built-in security.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |