Mandate Statement
A concise authorization sentence that unambiguously allows the payee to debit the payer's account; it should state payment purpose, who may initiate debits, and any limits on amount or frequency to reduce disputes.
A completed Business DebiCheck Document provides legal evidence of authorization, reduces payment friction, and creates an audit trail for reconciliations and disputes. Properly drafted mandates lower return and dispute risk, support automated collections, and help meet bank and processor onboarding requirements without relying on paper-only workflows.
The document should be completed by an authorized representative with authority to bind the business and retained according to corporate recordkeeping rules.
A Billing Manager completes the DebiCheck Document to enroll customers in automated collections, ensuring account numbers and authorization language match the customer agreement and internal payment terms.
A Finance Director or authorized officer signs for company-level authorizations and verifies bank onboarding requirements, approves ACH originator setup, and maintains compliance with treasury controls.
A concise authorization sentence that unambiguously allows the payee to debit the payer's account; it should state payment purpose, who may initiate debits, and any limits on amount or frequency to reduce disputes.
Full legal business name, DBA if applicable, and taxpayer identification number or EIN to match bank records and support backup withholding or tax reporting when required.
Routing transit number, account number, account type (checking/savings) and a voided check or bank letter to verify numeric accuracy before first debit.
Frequency, amount or maximum amount, start date, and renewal or cancellation instructions to clarify expectations and minimize unauthorized debit claims.
Effective date written as MM/DD/YYYY and signer name/title to establish when authority begins for settlement and retention timelines.
Signature (electronic or handwritten) plus printed name and title; specify who may provide consent and whether initials or stamped signatures are acceptable.
| Field | Configuration |
|---|---|
| Authentication Method | Email link, SMS code, or multi-factor per risk tolerance |
| Bank Verification | Micro-deposits or instant account verification API |
| Conditional Fields | Show fields when recurring payments are selected |
| Retention Policy | Set automatic archival and export formats for audits |
| Criteria | DebiCheck Mandate | ACH Authorization |
|---|---|---|
| Primary Use | recurring and one-time debits | broad ach debits |
| Bank Verification | often required | often required |
| Signature Required | yes (electronic accepted) | |
| Dispute Handling | mandate supports defense | depends on documentation |
Choose configurations that balance signer convenience with authentication strength and retention for regulatory audits.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |