Order reference
Include purchase order or invoice number so the Entrega links directly to the commercial transaction and accounting entry.
A precise, signed delivery record reduces disputes, accelerates invoicing, and documents condition on receipt. It creates a reproducible audit trail for operations, insurance claims, and contract performance under UCC sales rules and carrier terms.
Multiple roles typically prepare, sign, or retain the Entrega depending on the workflow and industry.
Keep a copy for each party and retain according to accounting and regulatory retention policies to support audits and claims.
| Field | Configuration | Setting |
|---|---|
| Recipient authentication | Email link or SMS code for signer verification |
| Field types | Signature, initials, checkbox for exceptions, text for notes |
| Conditional logic | Show damage photo upload if 'damaged' checked |
| Reminders | Automated email reminders until signed |
Choose a platform that supports mobile capture, secure storage, and integrations with your accounting or ERP systems.
Ensure the chosen solution supports your authentication and retention requirements and can export signed PDFs compatible with internal systems.
Include purchase order or invoice number so the Entrega links directly to the commercial transaction and accounting entry.
Provide SKU, description, and quantity delivered; this detail is needed for inventory reconciliation and short-shipment claims.
Record visible damage, temperature issues, or packaging defects to preserve carrier and warranty claims.
Print recipient name, title, and company to establish who accepted delivery on the buyer’s behalf.
Capture handwritten or electronic signature with signer authentication and an audit trail for legal attribution.
Add metadata for retention period, invoice linkage, and the department responsible for archiving the record.
Sign at time of receipt to document transfer of custody
Note at handoff or claim may be limited by carrier policy
File per carrier terms, often within days to weeks
Attach Entrega to invoice to avoid payment holdbacks
Retention period begins on delivery date or contract acceptance
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes (Business Premium) | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
A property manager uses a signed Entrega to document appliance deliveries to rental units.
A medical provider records device and supply deliveries in chain-of-custody logs using a structured Entrega.