Project Summary
A concise description of the system or process, scope, and the business purpose for data collection.
A completed Business DIA Form documents risk, supports regulatory compliance, and demonstrates due diligence when processing personal or protected data. It provides a single record to inform privacy-by-design decisions and to support incident response, vendor assessments, and audits.
Organizations use the Business DIA Form across functions to assess data handling and decide whether additional controls or approvals are required.
Final sign-off is normally provided by a delegated approver such as a privacy officer or CISO depending on organizational policy.
A concise description of the system or process, scope, and the business purpose for data collection.
List data categories collected, processed, stored, and shared, including any PHI or education records.
State the legal justifications for processing (consent, contract, legal obligation, legitimate interest).
High-level mapping of where data originates, moves, and is stored including third-party processors.
Identify threats, likelihood, impact, and residual risk after controls are applied.
Planned technical/organizational controls, owners, timelines, and final approver signature block.
| Field | Configuration |
|---|---|
| Required Fields | Project Title | Requestor | Data Types |
| Approval Flow | Privacy → Security → Legal |
| Authentication | Email + optional SMS code |
| Retention Tag | Auto-archive with retention policy |
Use an eSignature platform that provides audit trails, secure storage, and role-based access to preserve evidentiary value.
Ensure the chosen platform supports the legal and technical requirements applicable to your industry and the document’s retention policy.
2–5 business days for first internal review
5–10 business days depending on scope
5–15 business days for complex data-sharing
Varies; include milestone dates
1–3 business days after mitigation evidence
The product team documented customer identifiers and risk mitigations
The compliance team completed a DIA for a patient messaging vendor
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/yr | Varies | Varies | Varies |