Executive Summary
One- to two-page overview summarizing the transaction rationale, parties, timeline, and high-level financial metrics to orient reviewers and set expectations.
A fully prepared Business Disclosure Package reduces information gaps, speeds diligence, and limits post-closing liabilities by documenting known risks and material facts. Clear disclosures help align buyer and seller expectations, preserve negotiation leverage, and create an auditable record for compliance purposes.
Typical preparers, reviewers, and recipients vary by transaction size and industry; multiple internal and external teams usually collaborate.
Coordination among legal, finance, and operations reduces rework; designate a single custodian to manage versions and access.
The CFO or delegated finance officer usually certifies financial schedules, tax status, and representations about liabilities and assets. Their signature confirms accuracy of financial exhibits and authorizes release of required accounting records.
General counsel or outside counsel reviews and signs legal disclosures, confirms authorization to execute, and attests to litigation, contract, and compliance statements. Counsel’s involvement reduces legal risk and supports enforceability.
One- to two-page overview summarizing the transaction rationale, parties, timeline, and high-level financial metrics to orient reviewers and set expectations.
Recent audited or reviewed financial statements, management projections, cap table, and notes that disclose accounting policies and material contingencies.
Material contracts, litigation schedule, regulatory filings, permits, and any restrictions affecting transferability or operations.
Key vendor agreements, IP listings, employment and benefits summaries, real property schedules, and insurance certificates.
Written statements identifying known risks, assumptions behind projections, and forward‑looking disclaimers tailored to the recipient’s expected use.
Authorized signatures, board resolutions, officer certificates, and closing condition checklists necessary to proceed with a transaction.
| Field | Configuration |
|---|---|
| Signature Type | Simple e-signature or PKI-based digital signature |
| Authentication | Email link | SMS code | KBA | SAML/SSO for enterprise users |
| Audit Trail | Enable full event logging and certificate generation |
| Retention | Set secure archival period per compliance rules |
Choose file formats and delivery methods that match recipient tools and legal needs before sending the package.
Confirm recipient platform compatibility and include instructions for download or offline signing where necessary.
Provide requested W-9s promptly; incorrect TINs can trigger backup withholding at 24%.
I-9 retention: 3 years after hire or 1 year after termination, whichever is later (8 CFR §274a.2).
Supply the most recent audited or reviewed statements as of the latest fiscal year-end.
Coordinate notarization timing to align with closing dates and counterparty requirements.
Allow time for agency review if package triggers required notices or registrations.
Collect required exhibits and obtain internal approvals prior to external distribution.
Provide the package to reviewers and respond to follow-up information requests.
Obtain officer certificates and any required notarizations or witness signatures.
Deliver signed originals, file regulatory notices, and archive final versions.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | 30-day trial | 7-day trial | Free plan available | Free plan available |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |