Entity Details
Legal business name, DBA if applicable, entity type and registration number to unambiguously identify the company and link records to public filings.
Completing a Business DL Document correctly helps establish legal authority, reduces onboarding delays, and supports auditability for regulated transactions governed by ESIGN and state UETA statutes.
The goal is to match the signer’s identity and authority to the legal entity, then retain a reproducible record that meets ESIGN/UETA standards and any industry-specific requirements.
Legal business name, DBA if applicable, entity type and registration number to unambiguously identify the company and link records to public filings.
Full legal name, title, contact details, and employer-provided email for the individual claiming authority to act for the business.
Type of credential provided (driver’s license, passport), credential number, issuing state/country, and a clear image or PDF of the document.
A concise declaration describing the signer’s authority (e.g., officer, manager, registered agent) and the scope of powers being granted or confirmed.
Consumer-facing disclosure and consent to electronic records when applicable, required under ESIGN for covered transactions.
Signature block with date, signature type (electronic vs. handwritten), and an audit trail capturing timestamp, IP, and method of authentication.
| Field | Configuration |
|---|---|
| ID Upload Field | Require PDF or JPG file; set size limits and mandatory status. |
| Signature Authentication | Choose email link, SMS code, or KBA depending on risk level. |
| Conditional Fields | Show additional authority fields only if 'Representative' selected. |
| Retention Rules | Set automatic archival and retention tags for compliance. |
Ensure the chosen service supports audit trails, secure storage (AES-256), and any required compliance addenda such as a HIPAA BAA or SOC 2 assurances.
Provide W-9 information upon request to avoid backup withholding.
Complete identity proofs per hiring deadlines for employee verification.
Execution date governs performance and termination timelines.
Schedule notary or RON sessions ahead to align with filing deadlines.
Retain originals according to regulatory retention timelines.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day free trial | Yes, limited trial | Yes, limited trial | Yes, limited trial | Yes, limited trial |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |