Parties
Clear legal names and entity types for each party, including DBA where applicable and federal tax ID when required.
A consistent CATS Version reduces ambiguity across contracts, speeds reviews, and centralizes required fields so downstream systems can reliably process data. Using a single, well-structured template improves compliance, simplifies audits, and lowers rework when parties use electronic signing and automated workflows.
Assign a single owner for version control and final distribution to ensure consistent filing and record retention across systems.
Clear legal names and entity types for each party, including DBA where applicable and federal tax ID when required.
The date the agreement takes effect; used to compute deadlines, notice periods, and statute-of-limitations windows.
Concise description of goods or services, milestones, and acceptance criteria to avoid ambiguity during performance.
Payment terms, amounts, invoicing cadence, and late-fee mechanics, with currency specified.
Designated signatories, job titles, date fields, and space for witness or notary details if required.
Governing law, dispute resolution section, and retention/recordkeeping notes for compliance teams.
| Field | Configuration |
|---|---|
| Signer Roles | Define roles (Approver | Signer | Reviewer) and assign emails. |
| Authentication | Use email link or SMS code; enable stronger ID for sensitive agreements. |
| Conditional Fields | Show or hide sections based on answers (e.g., require PO if procurement = yes). |
| Archive Destination | Save final PDF and audit trail to cloud storage or contract repository. |
Confirm retention policies and access controls in the platform to support audit requests and regulatory holds.
Enter as MM/DD/YYYY to avoid interpretation disputes.
Specify calendar date or Net terms; avoid 'upon receipt' without definition.
Define where and how invoices are submitted to trigger payment timelines.
State exact calendar days for termination or cure notices.
Note retention obligations and where the executed file will be stored.
Template filled and attachments uploaded for initial review.
Legal, Finance sign-offs obtained before external routing.
External parties sign; notarization or RON if required.
Final PDF and audit trail stored in records repository.
| Criteria | Electronic Signature | Digital Signature (PKI) |
|---|---|---|
| Definition | any electronic process showing intent | cryptographic pki-based signature |
| Legal Basis | esign / ueta accepted | esign / ueta accepted; stronger evidence |
| Non-repudiation | audit trail evidence | certificate and cryptographic proof |
| Typical Use | contracts, approvals, invoices | fda 21 cfr part 11, high-assurance filings |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |