Business Document Debours Document

Business Document Debours Document

Service Provider Name:

Client Name:

Effective Date:

RECITALS

WHEREAS, Service Provider is engaged in the business of incurring and advancing third‑party costs, disbursements, and related outlays (collectively, "Debours") on behalf of clients in connection with professional services; and

WHEREAS, Client desires that Service Provider incur specified Debours and be reimbursed for documented costs in accordance with the terms and conditions set forth in this Business Document Debours Document; and

WHEREAS, the parties wish to set forth the scope, billing, and reimbursement procedures for such Debours and the obligations of each party with respect thereto.

SCOPE OF WORK AND AUTHORIZED DEBOURS

Service Provider is authorized to incur and advance Debours reasonably necessary to perform the Scope of Work, including but not limited to filing fees, courier and delivery charges, travel expenses, vendor fees, third‑party service charges, transcription, and document reproduction. All Debours must be documented with original receipts or vendor invoices and shall be reimbursable in accordance with Section "Payment Terms" below.

ITEMIZED DEBOURS SCHEDULE

The parties agree the following Debours shall be billed and reimbursed pursuant to this schedule. Service Provider shall attach original receipts and supporting documentation when presenting invoices.

PAYMENT TERMS

Client shall reimburse Service Provider for all documented Debours in U.S. Dollars in accordance with the invoicing and payment schedule set forth below. Service Provider shall submit itemized invoices attaching originals or certified copies of receipts and vendor invoices.

By check    By wire transfer    By credit card

Late payments shall accrue interest at a rate of % per month (or the maximum permitted by law, if less), plus a fixed administrative late charge of USD for each delinquent invoice.

TERM AND TERMINATION

This Document commences on the Effective Date and shall remain in effect until the earlier of: (a) completion of the Scope of Work and full reimbursement of all Debours; or (b) termination in accordance with this Section.

Start Date:     End Date (if applicable):

Either party may terminate this Document for convenience upon written notice to the other party given not less than days prior to the effective date of termination. Termination for material breach shall be effective immediately upon written notice if the breach is not cured within 14 days after written notice of such breach. Termination does not relieve Client of the obligation to reimburse Service Provider for Debours incurred prior to the effective date of termination.

CONFIDENTIALITY

Each party acknowledges that in the course of performing under this Document it may receive Confidential Information of the other. "Confidential Information" means non‑public business, financial, technical, and other information disclosed in written, electronic or oral form that is identified as confidential or that by its nature should reasonably be understood to be confidential. Each party shall (a) use Confidential Information solely to perform its obligations under this Document, (b) restrict disclosure to employees, agents, and advisors who need to know and are bound by confidentiality obligations at least as protective as those herein, and (c) take reasonable measures to protect Confidential Information from unauthorized disclosure. Confidential Information does not include information that (i) is or becomes publicly known through no breach by the receiving party, (ii) is rightfully received from a third party without restriction, or (iii) is independently developed without use of the disclosing party's Confidential Information.

GOVERNING LAW; DISPUTE RESOLUTION

This Document shall be governed by and construed in accordance with the laws of the State of without regard to conflict of laws principles. Any dispute arising under or in connection with this Document shall be subject to the exclusive jurisdiction of the state and federal courts located in that State.

REPRESENTATIONS; RECEIPTS

Service Provider represents that all Debours invoiced to Client are actual, necessary, and reasonable expenditures made on behalf of Client and are supported by original receipts or vendor invoices which will be made available upon request. Client agrees to reimburse Service Provider for such documented Debours in accordance with the Payment Terms.

By checking this box, the Service Provider certifies that original receipts or vendor invoices supporting the Debours are attached to the invoice or will be provided upon request, and that the billed amounts are true and accurate to the best of the Service Provider's knowledge.

ENTIRE AGREEMENT

This Document, together with any exhibits or attachments signed by the parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings and representations, whether written or oral. Any amendment or waiver of any provision of this Document must be in writing and signed by both parties.

NOTICES

All notices, requests, and other communications required or permitted under this Document shall be in writing and sent to the contact information provided by each party in connection with the Scope of Work. Notices are effective upon receipt.

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