Can this document be e-signed?

Yes. Under the ESIGN Act (15 U.S.C. ch. 96) and state UETA laws, most commercial agreements can be executed electronically if intent, consent, attribution, and retention are present.

When is notarization required?

Notarization is required for specific instruments (deeds, some powers of attorney). Routine commercial contracts rarely require notarization unless state law or counterparty specifies it.

What authentication strength is necessary?

For most B2B agreements email or SMS authentication is sufficient; use stronger methods (KBA, SSO) for high-risk transactions or regulated records.

How do I fix a signed error?

If a material error is found after execution, prepare an amendment or novation signed by all parties; avoid backdating and retain original audit logs for clarity.

Are electronic records admissible in court?

Yes. Electronic records and signatures are admissible when they meet ESIGN/UETA requirements and when the record is reliably associated with the signer.

How long must I keep the executed file?

Retain for at least the active term plus several years; follow IRS, HIPAA, or industry rules. For example, IRS minimum is 3 years (IRC §6501(a)); HIPAA requires 6 years (45 CFR §164.530(j)).

Electronic Signature
Templates
Miscellaneous
Business Document Latham

Business Document Latham

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Business Document Latham

RECITALS

This General Business Agreement (the Agreement) is entered into as of (Effective Date) by and between Client Name: and Service Provider Name: .

WHEREAS, Client desires to engage Provider to perform certain professional services and Provider is willing to provide such services on the terms and conditions set forth in this Agreement.

WHEREAS, the parties intend for this Agreement to set forth the scope, compensation, confidentiality obligations, and other material terms governing the parties' relationship.

SCOPE OF WORK

Provider shall perform the services described below (Services). The Services shall be performed in a professional and workmanlike manner consistent with industry standards.

Detailed Scope of Work

PAYMENT TERMS

In consideration for the Services, Client shall pay Provider the fees and expenses set forth below. All amounts are payable in lawful currency of the United States unless otherwise agreed in writing.

Total Compensation Payment Schedule / Milestones

Invoices shall be submitted by Provider and are due days from receipt unless otherwise agreed. Overdue amounts shall accrue interest at the lesser of (a) % per month, compounded monthly, or (b) the maximum rate permitted by law. Additionally, Client shall pay a late administrative fee of $ for any invoice not cured within ten (10) days after written notice of nonpayment.

TERM AND TERMINATION

This Agreement shall commence on the Start Date and continue until the End Date unless earlier terminated in accordance with this Section.

Start Date:

End Date:

Notice Period for Termination (for convenience) Termination for Cause / Procedure

CONFIDENTIALITY

"Confidential Information" means all nonpublic information disclosed by one party to the other, whether oral or written, that is designated as confidential or that reasonably should be understood to be confidential. Each party agrees: (a) to hold Confidential Information in strict confidence; (b) not to disclose Confidential Information to any third party except as permitted in this Agreement; and (c) to use Confidential Information solely to perform its obligations under this Agreement.

Select confidentiality type: Mutual One-way (discloser: specify in scope)

Confidentiality Term (years): Notwithstanding the foregoing, trade secrets shall remain protected for as long as they qualify as trade secrets under applicable law.

NOTICES

Client Notice Address Provider Notice Address

GOVERNING LAW; DISPUTE RESOLUTION

This Agreement shall be governed by and construed in accordance with the laws of the state of , without regard to its conflict of laws rules. The parties agree that any dispute arising under this Agreement will be resolved by the following method, unless otherwise agreed in writing: good faith negotiation followed by binding arbitration if negotiations fail.

ENTIRE AGREEMENT

This Agreement, including all schedules and attachments expressly incorporated herein, constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior and contemporaneous agreements, proposals, understandings, and communications, whether written or oral. Any amendment or modification to this Agreement must be in writing and signed by authorized representatives of both parties.

MISCELLANEOUS

If any provision of this Agreement is held to be invalid or unenforceable, such holding shall not affect the remaining provisions, which shall remain in full force and effect. Neither party may assign its rights or delegate its obligations under this Agreement without the prior written consent of the other party, except that either party may assign this Agreement in connection with a merger or sale of substantially all of its assets.

Client Name:

By:

Date:

Provider Name:

By:

Date:

What the Business Document Latham Is and when it’s used

The Business Document Latham is a standardized commercial agreement template used to record rights, obligations, and commercial terms between business parties. It typically covers parties' legal names, effective date, scope of services or goods, payment terms, confidentiality provisions, and signature blocks. Organizations use this form for vendor onboarding, service agreements, non-exclusive partnerships, and other routine commercial transactions where clear written terms reduce dispute risk and establish actionable obligations under governing law.

Primary reasons to use the Business Document Latham

Using a consistent Business Document Latham clarifies expectations, documents consideration and timelines, supports enforceability, and creates an auditable record for compliance and retention obligations under applicable state or federal rules.

Typical users and roles that complete this document

The Business Document Latham is completed by commercial teams that need documented agreements: procurement, sales, legal, and operations.

Procurement managers who formalize supplier terms and delivery schedules.
Sales representatives documenting pricing, scope, and performance milestones.
In-house counsel or contract administrators reviewing legal clauses and signature authority.

Final execution usually involves authorized signatories and, where required, witnesses or notarization depending on jurisdiction and document type.

Representative signers and stakeholders

Chief Operating Officer

COOs typically sign commercial agreements that affect operational commitments and resource allocation. They ensure the obligations documented match organizational capacity and escalates material legal risks to counsel for review prior to execution.

General Counsel

General Counsels or delegated legal staff approve contract language for liability, indemnity, and compliance clauses. They often require clause standardization and confirm that execution and retention meet statutory and regulatory obligations.

Security, privacy, and compliance considerations

Encryption in transit: TLS 1.2 / 1.3

Encryption at rest: AES-256

Major certifications: ISO 27001, SOC 2 Type II

eSignature law compliance: ESIGN, UETA

Healthcare compliance: HIPAA (BAA required)

FDA / audit-ready: 21 CFR Part 11 support

Principal penalties and legal risks to watch for

Incorrect 1099 filing: $60 per form

Intentional disregard: $660+ per form

I-9 paperwork failure: $281–$2,789 per violation

Missing TIN consequence: 24% backup withholding

Notarization omission: May impair record admissibility

Improper consent: May void electronic signature

Common mistakes when preparing a Business Document Latham

Using inconsistent party names across the agreement and exhibits, which can create ambiguity about who is bound by obligations and impair enforceability in dispute resolution.
Failing to specify the effective date or using ambiguous date language, which can affect performance timing, warranty periods, and statute of limitations calculations.
Omitting consideration or describing it vaguely (for example, 'reasonable value'), leaving open challenges to enforceability and tax reporting obligations.
Not confirming signatory authority for signers, resulting in unsigned or ultra vires agreements that the counterparty may later challenge.

How to complete the Business Document Latham, step by step

Follow these sequential steps to prepare, review, and execute a legally consistent Business Document Latham.

01

Prepare draft: Populate parties, scope, and consideration.
02

Legal review: Confirm indemnities, limits, and governing law.
03

Execution setup: Add signers and authentication methods.
04

Archive record: Save signed PDF and audit trail.

Configuring the document for online completion

Key settings determine signer experience, authentication strength, and field behavior when you move the template to an eSignature platform.

Field	Configuration
Auto-fill fields	Enable to reuse party data across pages
Conditional fields	Show or hide fields based on answers
Signer authentication	Choose email, SMS, or stronger KBA
Reminder schedule	Set automated reminders and expiry

Where to send or file the completed Business Document Latham

Routing depends on contract purpose: internal archive, counterparty distribution, regulatory filing, or local recording for real property transactions.

Internal archive: Store signed PDF and audit trail in records system.
Counterparty copy: Provide fully executed copies to all parties.
Regulatory filing: Submit required forms to agencies when linked to tax or licensing.
County recording: Record only agreements requiring public notice (e.g., certain easements).

Digital signing and eSubmission essentials

When sending the Business Document Latham electronically, choose a platform that supports required authentication, audit trails, and the file formats you need.

File formats: PDF, DOCX supported
Integrations: Salesforce, NetSuite, Google Workspace
Advanced auth: SMS, KBA, or SSO options

Ensure the chosen solution can export an audit trail, preserve signed PDFs in ISO-compatible formats, and meet any industry compliance requirements such as HIPAA or 21 CFR Part 11.

eSignature vendor pricing snapshot for Business Document Latham

Compare common pricing and capability criteria for eSignature providers; signNow is listed first to align with platform comparison conventions.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Real-world examples of using the Business Document Latham

Illustrative customer experiences show practical ways the template supports commercial workflows.

Optica Ventures LLC

The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.

Rapid adoption across teams reduced turnaround times on vendor agreements.
As COO Brian Fitzgibbons noted, the template helped standardize terms company-wide and improved clarity for procurement and finance teams during onboarding and payments.

Fertility Centers of Illinois

The airSlate SignNow team has been exceptional, responsive, the API has been great, and we're extremely happy that we chose airSlate SignNow as a company.

Integration enabled automated distribution of executed agreements.
John Butler reported that ready-to-use templates cut administrative time and ensured consistent recordkeeping for compliance purposes.

Practical tips for accurate, defensible completion

Follow these best practices to reduce errors, speed approval, and maintain enforceable records.

Standardize party names and identifiers

Use the exact legal entity name and include an EIN or registration number where appropriate. Standardization prevents disputes about who is bound by the document and simplifies tax reporting and vendor onboarding.

Capture clear effective dates and deadlines

Enter dates in MM/DD/YYYY format and confirm milestone timing with internal stakeholders. Ambiguous timing leads to performance disputes and can affect limitation periods for claims.

Document consideration precisely

State payment amounts, billing cycles, and invoicing instructions. Precise consideration terms reduce payment disputes and ensure accurate bookkeeping and tax treatment.

Preserve an audit trail and signed PDF

Keep a tamper-evident signed PDF and an audit trail capturing signer identity, IP address, and timestamps to support enforceability and regulatory inspections.

Frequently asked questions about the Business Document Latham

Answers to common execution and compliance questions when preparing and signing the Business Document Latham.

Need help? Contact support

Can this document be e-signed?
Yes. Under the ESIGN Act (15 U.S.C. ch. 96) and state UETA laws, most commercial agreements can be executed electronically if intent, consent, attribution, and retention are present.
When is notarization required?
Notarization is required for specific instruments (deeds, some powers of attorney). Routine commercial contracts rarely require notarization unless state law or counterparty specifies it.
What authentication strength is necessary?
For most B2B agreements email or SMS authentication is sufficient; use stronger methods (KBA, SSO) for high-risk transactions or regulated records.
How do I fix a signed error?
If a material error is found after execution, prepare an amendment or novation signed by all parties; avoid backdating and retain original audit logs for clarity.
Are electronic records admissible in court?
Yes. Electronic records and signatures are admissible when they meet ESIGN/UETA requirements and when the record is reliably associated with the signer.
How long must I keep the executed file?
Retain for at least the active term plus several years; follow IRS, HIPAA, or industry rules. For example, IRS minimum is 3 years (IRC §6501(a)); HIPAA requires 6 years (45 CFR §164.530(j)).

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