High-Resolution Image
Clear, full-page scans at 300 DPI or higher with legible signatures and handwriting; ensures OCR and human review are reliable.
A professionally prepared Business Document New Scan preserves legal intent, reduces processing errors, and ensures the document can be reliably shared and signed electronically under ESIGN and UETA frameworks.
Business operations teams, contracts managers, HR staff, and legal departments commonly convert paper agreements and records into scanned digital documents for workflow and retention.
The scanned file then travels through approvals, may require eSignature, and is archived under the organization's records retention policy.
| Field | Configuration |
|---|---|
| Auto-tagging | Enable OCR-based field detection for title and dates |
| Routing | Define approval chain and signer order |
| Authentication | Require email or SMS code for signer verification |
| Archival | Set retention class and export format (PDF/A) |
Make sure the platform you use supports the formats, authentication, and security controls required for scanned business records.
Clear, full-page scans at 300 DPI or higher with legible signatures and handwriting; ensures OCR and human review are reliable.
Extract key fields (names, dates, amounts) for indexing and workflow triggers to reduce manual data entry.
Structured fields for document type, parties, effective date, retention class, and internal reference numbers.
A tamper-evident record of uploads, views, edits, and signatures to support chain-of-custody and dispute resolution.
Role-based permissions and encryption at rest to limit who can view, modify, or export the scanned file.
PDF/A output, checksum or hash, and integration to long-term storage or records management systems.
1099-NEC and W-2 recipient deadline: Jan 31 each year
I-9 retention: 3 years after hire or 1 year after termination, whichever is later (8 CFR §274a.2)
Respond to patient record requests within HIPAA timeframes (typically 30 days)
If notarized remotely, retain audio-video and journal entries per state rules (varies by state)
Notice periods (e.g., termination) are determined by contract effective date and governing law
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Yes | Yes | Yes | Yes |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA required) | Yes | Yes | No | No |