Parties
Full legal names and entity types for each party, including DBA names or parent entities when applicable; include contact details for notices and service.
A complete Business Document Open reduces ambiguity about responsibilities, supports faster onboarding, and creates a durable record for compliance and audits. Clear terms also limit disputes and streamline downstream processes such as invoicing, tax reporting, and contract administration.
The Business Document Open is used by a range of internal and external roles depending on the transaction type and company size.
Assign the right role to sign and retain a copy for legal, tax, and operational records.
| Field | Configuration |
|---|---|
| Signer Order | Sequential or parallel signing |
| Authentication Method | Email link, SMS code, or KBA |
| Retry Settings | Automatic reminders and expiration |
| Record Retention | Archive signed PDF and audit trail |
Confirm supported file types, authentication options, and integrations before using an eSignature workflow.
A payer may request a W-9 at any time
Issue to recipient and IRS by Jan 31
Retain per 8 CFR §274a.2 rules
Obligations begin on the effective date entered
Complete onboarding within 7–14 business days
Optica needed a simple onboarding form for new vendors
Xerox automated document routing for account setup
Full legal names and entity types for each party, including DBA names or parent entities when applicable; include contact details for notices and service.
Concise description of goods or services, deliverables, milestones, and measurable acceptance criteria to avoid later disputes over performance.
Specify payment amounts, invoicing schedule, late payment terms, and any discounts or holdbacks tied to performance metrics.
Define the effective date, contract term, renewal mechanics, and termination rights including cure periods and obligations on termination.
Signature block with printed name, title, and date; include representation that the signer has authority to bind the party.
Attach schedules, pricing tables, or SOWs as numbered exhibits and reference them within the main agreement to maintain enforceability.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies | Varies | Varies |