Can I use an electronic signature?

Yes. Under the federal ESIGN Act (15 U.S.C. §7001) and UETA (adopted in most states), electronic signatures are legally valid if the parties consent and the record is retained in a reproducible form.

Are scanned signature images sufficient?

A scanned signature image can be acceptable when accompanied by an audit trail demonstrating intent, attribution, and consent. For higher-assurance needs, use authenticated eSign methods or PKI-based signatures.

Do consumer-facing disclosures apply?

If the Rekon affects consumer financial or healthcare rights, ESIGN consumer disclosure rules apply; the signer must be able to access the electronic record and give informed consent (15 U.S.C. §7001(c)).

When is notarization required?

Notarization is required when state law or the underlying transaction demands it (for example, deeds, affidavits). Verify the specific instrument and state notary rules before relying on electronic notarization.

Is remote online notarization allowed?

Many states permit Remote Online Notarization with identity-proofing and audio-video recording requirements; confirm state notary commission rules before using RON.

Which eSignature plan supports bulk processes?

signNow offers Business, Business Premium, Enterprise, and Site License tiers; bulk send capabilities and Site License usage pricing vary by plan and volume.

Electronic Signature
Templates
Miscellaneous
Business Document Rekon

Business Document Rekon

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Business Document Rekon

This Business Document Rekon (the Agreement) is made effective as of , by and between:

Client Name: Address:

Service Provider Name: Address:

Recitals

WHEREAS, Client requires certain business reconciliation, verification and related advisory services designed to reconcile records, identify discrepancies, and document corrective actions (the Services); and

WHEREAS, Service Provider represents that it has the experience, personnel, and capability to perform the Services and is willing to provide such Services to Client on the terms set forth in this Agreement; and

NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties agree as follows.

Scope of Work

Description of Services

Deliverables include reconciliation reports, discrepancy logs, recommended remedial actions, and a final reconciliation memorandum. Acceptance of each deliverable shall be in writing within days of receipt.

Payment Terms

Total Fee Payment Schedule

Invoices shall be issued in accordance with the Payment Schedule and are payable within days of invoice date. Late payments shall incur interest at a rate of % per month (or the maximum permitted by law, if less). Parties may agree to an alternative late fee of as a fixed late charge.

Term and Termination

This Agreement commences on the Start Date: , and shall continue until End Date: , unless earlier terminated in accordance with this Section.

Either party may terminate this Agreement for convenience upon providing written notice of termination at least days to the other party. Either party may terminate for material breach if the breaching party fails to cure the breach within days after receipt of written notice describing the breach.

Confidentiality

Each party (Recipient) shall hold in strict confidence any non-public information disclosed by the other party (Discloser) that is identified as confidential or that, by its nature, should reasonably be considered confidential (Confidential Information). Recipient shall not use or disclose Confidential Information except as required to perform its obligations under this Agreement or as expressly permitted in writing by Discloser. The obligations of confidentiality do not apply to information that (a) is or becomes public through no fault of Recipient, (b) was rightfully known to Recipient prior to disclosure, (c) is lawfully obtained from a third party without restriction, or (d) is independently developed without use of Discloser’s Confidential Information.

Upon termination or expiration, Recipient shall return or destroy Confidential Information and certify in writing that it has done so, except to the extent retention is required by law or reasonable document retention policies; retained Confidential Information shall remain subject to the confidentiality obligations herein.

Notices

Notices under this Agreement shall be in writing and delivered to the addresses below by certified mail, overnight courier, or email with confirmation. Notices to Client: ,

Notices to Service Provider: ,

Limitation of Liability; Indemnification

Except for gross negligence or willful misconduct, neither party shall be liable to the other for consequential, incidental, special, or punitive damages. Each party shall indemnify and hold harmless the other from third-party claims arising out of its breach of this Agreement, negligence, or willful misconduct, subject to a limitation on liability equal to the total amounts paid or payable under this Agreement during the six (6) months preceding the claim.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to principles of conflicts of law.

Entire Agreement; Amendments

This Agreement, together with any exhibits or schedules referenced herein, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior discussions, proposals, and understandings. Any amendment or modification must be in writing and signed by authorized representatives of both parties.

Miscellaneous

If any provision of this Agreement is held invalid or unenforceable, the remainder shall continue in full force. Neither party may assign this Agreement without the prior written consent of the other, except to a successor in interest by merger or sale of substantially all assets, provided that such successor assumes the assigning party’s obligations.

Party A (Client) — Printed Name:

By:

Date:

Party B (Service Provider) — Printed Name:

By:

Date:

What the Business Document Rekon Is and when it’s used

The Business Document Rekon is a standardized internal document used to reconcile, verify, and certify business records, transactions, or contract deliverables between parties. It typically documents the scope of review, identified discrepancies, corrective actions, and an attestation by authorized signatories that the record set is complete and accurate as of a stated effective date. Organizations use this form during audits, contract closeouts, vendor reconciliations, or internal control reviews to create a clear, auditable trail of decisions and approvals across departments.

Why a clear Business Document Rekon matters

A concise Rekon centralizes dispute points, documents corrective steps, and preserves evidence of approval. That clarity reduces downstream confusion, supports regulatory compliance, and simplifies audits and internal controls.

Who typically prepares and signs a Rekon

Final sign-offs usually come from an authorized manager or officer; distribution copies are retained with the contract and accounting records.

Operations managers reconciling vendor invoices and delivery records for accuracy and completeness.
Finance or accounting personnel resolving ledger discrepancies and documenting adjustments for audits.
Legal or contract administrators confirming contract obligations, deliverables, and closeout acceptance.

Stepwise process to complete a Rekon

Follow these steps in sequence to prepare, review, approve, and file the Rekon efficiently and defensibly.

01

Gather records: Collect invoices, POs, contracts, and delivery receipts for the period in question.
02

Identify variances: Compare ledger amounts to source documents; note line-item differences and causes.
03

Document corrections: Record adjustments, reference journal entries, and attach supporting evidence.
04

Approve and store: Obtain required signatures, then save final Rekon in the official records repository.

Typical Rekon workflow from draft to archive

A repeatable workflow reduces errors and creates a reliable audit trail for every reconciliation.

Draft Rekon: Preparer creates the initial Rekon with referenced source documents.
Internal review: Finance or operations reviews content and requests clarifications as needed.
Sign-off: Authorized signatories attest to accuracy and sign the document.
Archive: Final Rekon and attachments are stored in the records management system for retention.

Essential components to include in a professional Rekon

Ensure the Rekon contains these core elements so it serves as complete, auditable evidence of reconciliation and approval.

Header Block

Include document title, unique Rekon ID, effective date, and period covered to make each record quickly identifiable in searches and audits.

Parties

List full legal names, departments, and authorized contacts so responsibility is clear and subsequent inquiries are routed correctly.

Itemized Findings

Provide a line-by-line listing of reconciled items with reference numbers, original amounts, adjusted amounts, and short explanatory notes for each variance.

Attachments

Attach or link supporting documents such as invoices, delivery receipts, credit memos, journal entries, and correspondence to substantiate each reconciliation entry.

Resolution Actions

Describe corrective actions taken, responsible parties, completion dates, and any financial adjustments recorded in the general ledger.

Signature and Certification

Include a signature block with printed name, title, date, and an attestation statement confirming the preparer and approver reviewed source documents and reconciled amounts.

Security and compliance data points to record

Access Audit: Record who accessed the Rekon.

Version ID: Document version or revision number.

Retention Tag: Retention classification and retention end date.

Signature Method: Specify eSign or wet signature.

Authentication: Authentication method used for signers.

Encryption: Encryption status of stored file.

Consequences and legal risks of an incorrect Rekon

Financial Misstatement: Restatement exposure

Regulatory Penalty: Fines or enforcement actions

Tax Penalties: Incorrect reporting (IRC §6721)

Contract Breach: Claims for nonperformance

Audit Findings: Negative audit opinion

Reputational Risk: Supplier or client distrust

Common mistakes to avoid when preparing a Rekon

Failing to attach source documents, leaving reconciliation unsupported and vulnerable in audits.
Using inconsistent entity names or abbreviations, which complicates searches and legal identification.
Omitting signatory titles or authority level, creating uncertainty about approval validity.
Recording vague corrective actions rather than precise ledger entries and references to transaction IDs.

Practical tips for accurate Rekon preparation

Adopt consistent naming, versioning, and attachment conventions to improve traceability and reduce review time.

Use unique identifiers

Assign a unique Rekon ID and include transaction-level identifiers for every reconciled item so reviewers can quickly cross-reference source documents without ambiguity.

Standardize attachments

Attach scanned originals or PDFs with clear file names (Invoice_12345.pdf) and date stamps. Avoid embedding multiple documents in a single unlabeled file.

Capture signatory authority

Record printed name, title, and delegated authority level for each signer to show they had the right to approve adjustments and to satisfy audit controls.

Keep an audit trail

Log edits, reviewer comments, and version changes. Retain change history to demonstrate the reconciliation process in audits.

Representative eSignature vendor comparison for Rekon workflows

High-level pricing and capability points for common eSignature vendors; signNow is listed first per comparison conventions.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Free trial available	Free trial available	Free trial available	Free trial available
Bulk Send	Yes (Business Premium)	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Frequently asked questions about completing and signing a Rekon

Answers to common questions about validity, signatures, electronic filing, and recordkeeping for the Business Document Rekon.

Need help? Contact support

Can I use an electronic signature?
Yes. Under the federal ESIGN Act (15 U.S.C. §7001) and UETA (adopted in most states), electronic signatures are legally valid if the parties consent and the record is retained in a reproducible form.
Are scanned signature images sufficient?
A scanned signature image can be acceptable when accompanied by an audit trail demonstrating intent, attribution, and consent. For higher-assurance needs, use authenticated eSign methods or PKI-based signatures.
Do consumer-facing disclosures apply?
If the Rekon affects consumer financial or healthcare rights, ESIGN consumer disclosure rules apply; the signer must be able to access the electronic record and give informed consent (15 U.S.C. §7001(c)).
When is notarization required?
Notarization is required when state law or the underlying transaction demands it (for example, deeds, affidavits). Verify the specific instrument and state notary rules before relying on electronic notarization.
Is remote online notarization allowed?
Many states permit Remote Online Notarization with identity-proofing and audio-video recording requirements; confirm state notary commission rules before using RON.
Which eSignature plan supports bulk processes?
signNow offers Business, Business Premium, Enterprise, and Site License tiers; bulk send capabilities and Site License usage pricing vary by plan and volume.

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