Signature Capture
Multiple methods supported including drawn signatures, typed names, and click‑to‑sign with timestamped events and signer intent capture.
A properly executed electronic signature preserves enforceability, creates a verifiable audit trail, and reduces processing time and physical handling. It supports compliance with ESIGN (15 U.S.C. §7001) and UETA where applicable and helps demonstrate signer intent, attribution, and record retention for future disputes.
Business Document Signatures are used across operational, legal, and financial teams and by external counterparties.
Roles vary by document: corporate officers and authorized agents sign contracts, controllers handle tax forms, and HR signs employment records.
| Field | Configuration |
|---|---|
| Signer Authentication | Email link | SMS code | KBA per risk level |
| Field Types | Signature, Initials, Date, Checkbox, Text input |
| Routing Order | Sequential, parallel, or conditional signer order |
| Retention Settings | Store signed PDF with audit trail and export options |
Verify integrations, file formats, and authentication options before sending important business documents for eSignature.
Ensure your platform supports audit trails, secure storage, and the export formats your legal, tax, and records teams require.
Provide upon request to payer; no fixed IRS date
Employee copy due Jan 31 each year
Recipient and IRS deadlines fall on Jan 31
Form 1040 due April 15 (Form 4868 extends filing)
Due April 15 with automatic extension to Oct 15
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | Varies | Varies |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
Multiple methods supported including drawn signatures, typed names, and click‑to‑sign with timestamped events and signer intent capture.
Comprehensive event log with timestamps, IP addresses, and action history to support attribution and dispute resolution.
Configurable signer authentication: email link, SMS code, knowledge‑based questions, and SSO for enterprise identity verification.
Reusable templates and conditional fields reduce data entry errors and speed recurring workflows across teams.
Bulk send, automated routing, and API access for high‑volume or integrated business processes.
Prebuilt connectors for CRM, ERP, cloud storage, and collaboration tools to preserve data and automate records management.
Export a signed PDF containing visible signatures and the embedded audit trail for common legal and operational use.
Save a PDF/A version for long‑term archival and compatibility with records retention policies.
Produce a flattened, noneditable copy for distribution while retaining the separate audit log for verification.
Download a machine‑readable audit record (CSV) that lists signer events, timestamps, and IP addresses for compliance review.
The interface is simple and easy‑to‑use for our team; more importantly, it is just as easy for our customers.
We felt most comfortable with airSlate SignNow given their SOC 2 certification and strict focus on ESIGN and UETA act compliance.
Corporate officers such as the CEO sign high‑level contracts and binding agreements when authority is granted by corporate bylaws or board resolution. Verify that the signer’s title matches corporate records to avoid challenges to authority.
Controllers or delegated finance officers authorize tax documents, payment approvals, and financial certifications. Their authority should be documented in internal delegation policies and match the signature block on financial records.