Identity
Primary parties, legal entity names, and signer contact information recorded exactly as on ID documents to preserve attribution and avoid mismatches.
A single, consistent record reduces administrative duplication, improves audit readiness, and preserves legal evidence for executed documents under ESIGN and UETA.
Teams responsible for contract lifecycle, records management, and compliance usually complete or maintain the Unilog entries before and after execution.
Responsibility typically combines a document owner (department) and a records manager to ensure accuracy, retention, and access controls.
Primary parties, legal entity names, and signer contact information recorded exactly as on ID documents to preserve attribution and avoid mismatches.
Title, version number, effective date, governing law, and tags that enable search and automated retention rules across systems.
Signature timestamps, signer authentication method, IP address, and notarization or witness info to support admissibility and auditability.
Embedded exhibits, scanned IDs, supporting correspondence, and signed PDF/A copies stored with immutable checksums for integrity verification.
Current workflow state (draft, sent, signed, countersigned, archived) and audit trail entries showing who acted and when.
Retention class, disposal date, and legal basis to drive automated holds or archival policies in records management systems.
| Field | Configuration |
|---|---|
| Metadata Mapping | Sync title, parties, and dates to ECM |
| Signer Authentication | Set required auth level per signer |
| Auto-Archive | Move signed PDFs to archival store |
| Retention Rule | Attach policy code for disposal |
The Unilog benefits from integrations that sync signed documents, metadata, and audit trails across key systems.
Choose a platform that supports automated field mapping, API access for system-to-system sync, and auditable signing events.
Provide payee forms on request; 1099-NEC due Jan 31
Keep for 3 years after hire or 1 year after termination
Retain privacy records for 6 years (45 CFR §164.530(j))
Signed documents often return within 24–72 hours
Maintain first 2 years readily accessible for inspections
Document finalized and metadata entered
Internal approvals collected
Signatures obtained and timestamps recorded
Signed record archived with retention tag
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA) | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.
I can process and execute all of these documents online with 100% compliance and built-in security.