Cover Summary
High-level company data, legal name, EIN, primary contact, and effective date for the dossier.
A consistent dossier reduces back-and-forth requests, centralizes required documentation, and clarifies responsibilities for each party involved.
Organizations and third parties use the dossier to standardize intake and make review predictable for both senders and recipients.
Recipients rely on the dossier to verify eligibility, confirm signatures, and store the executed package as part of the official record.
High-level company data, legal name, EIN, primary contact, and effective date for the dossier.
Equity holders, ownership percentages, and managing members or officers with contact information.
Key financial figures, most recent balance sheet, revenue metrics, and any auditor notes if available.
List of material licenses, registration numbers, and scanned copies of supporting certificates.
Signed or unsigned copies of critical contracts, with counterparty names and execution dates.
Designated signatories, signature blocks, and date fields plus optional notarization instructions.
| Field | Configuration |
|---|---|
| Required Fields | Mark critical fields as required to prevent submission with missing data. |
| Signer Order | Define sequential or parallel signing to match approval rules. |
| Authentication | Select email, SMS code, or KBA depending on identity assurance needed. |
| Retention Settings | Enable automatic storage and versioning for the executed package. |
Choose delivery channels and authentication settings before sending to match risk and legal requirements.
Confirm recipients can access chosen formats and that authentication strength aligns with regulatory needs.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | No | No | No | No |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
Provide upon payer request; no fixed IRS deadline.
File to recipients and IRS by Jan 31 each year.
Recipient copy by Jan 31; paper IRS Feb 28; electronic IRS Mar 31.
Form 1040 due April 15 (Oct 15 with extension via Form 4868).
FinCEN Form 114 due April 15 with automatic extension to Oct 15.
Optica standardized onboarding with a single dossier to cut review time.
A real estate operator used the dossier to centralize leases and permits.