Establishing secure connection…Loading editor…Preparing document…

Business DP Template

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BUSINESS DP TEMPLATE

This General Business Agreement (the Agreement) is entered into effective as of between (Party A) with a principal place of business at , and (Party B) with a principal place of business at .

RECITALS

WHEREAS, Party A is engaged in the business of providing certain services, products or business development processes and has resources, personnel, and expertise relevant to the project described below; and

WHEREAS, Party B desires to retain Party A to perform the services described in this Agreement and Party A agrees to provide such services under the terms and conditions set forth herein; and

NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the parties agree as follows:

1. SCOPE OF WORK

Party A shall perform the services and deliverables described below (collectively, the Services). The Services shall be performed in a professional and workmanlike manner consistent with industry standards.

2. PAYMENT TERMS

In consideration for the Services, Party B shall pay Party A in accordance with the terms below. All fees are due in United States dollars unless otherwise agreed in writing.

All undisputed invoices not paid within days of receipt shall accrue the late fee set forth above. Party A may suspend Services if undisputed amounts remain unpaid thirty (30) days after notice of delinquency.

3. TERM AND TERMINATION

This Agreement commences on and, unless earlier terminated in accordance with this Section, will continue until .

Either party may terminate this Agreement for convenience upon days' prior written notice to the other party. Either party may terminate immediately for material breach if such breach is not cured within thirty (30) days after written notice specifying the breach.

Upon termination, Party B shall pay Party A for Services performed and reimbursable expenses incurred through the effective date of termination. Sections concerning Confidentiality, Indemnification, Governing Law, and Payment shall survive termination.

4. CONFIDENTIALITY

For purposes of this Agreement, "Confidential Information" means non-public information of a party disclosed in connection with this Agreement including, without limitation, business plans, financial data, customer lists, technical data, designs, trade secrets, and any materials marked confidential or that a reasonable person would understand to be confidential.

Each receiving party shall (a) use Confidential Information solely to perform its obligations under this Agreement, (b) restrict disclosure to employees, contractors, or agents with a need to know and who are bound by confidentiality obligations at least as protective as those herein, and (c) exercise at least the same degree of care to protect Confidential Information as it uses to protect its own confidential information, but in no event less than reasonable care.

Confidential Information shall not include information that: (i) is or becomes publicly known through no breach by the receiving party; (ii) is lawfully received from a third party without restriction; (iii) is independently developed without use of the disclosing party's Confidential Information; or (iv) is required to be disclosed by law, provided the receiving party gives prompt written notice and cooperates to seek a protective order or other appropriate remedy.

The obligations of confidentiality shall survive termination or expiration of this Agreement for a period of three (3) years, except with respect to trade secrets, which shall be protected for so long as they qualify as trade secrets under applicable law.

5. REPRESENTATIONS, WARRANTIES, AND INDEMNIFICATION

Each party represents and warrants that it has full power and authority to enter into this Agreement and to perform its obligations. Party A represents that the Services will be performed in a professional manner consistent with industry standards. EXCEPT AS EXPRESSLY SET FORTH IN THIS AGREEMENT, THE SERVICES ARE PROVIDED "AS IS" AND PARTY A DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED.

Each party shall indemnify, defend and hold harmless the other party and its officers, directors and employees from and against any third-party claims arising out of the indemnifying party's gross negligence, willful misconduct, or material breach of this Agreement.

6. INSURANCE

During the term of this Agreement, each party shall maintain insurance coverage customary for its business activities and sufficient to cover its obligations hereunder. Upon request, a party shall provide evidence of insurance to the other party.

7. NOTICES

All notices, requests, consents and other communications required or permitted under this Agreement shall be in writing and delivered to the parties at the addresses set forth below (or at such other address as a party may designate by written notice).

8. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of laws principles. The parties submit to the exclusive jurisdiction of the state and federal courts located in that State for disputes arising under this Agreement.

9. ENTIRE AGREEMENT

This Agreement, including all schedules and attachments, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals and communications, whether oral or written. Any amendments must be in writing and signed by authorized representatives of both parties.

10. MISCELLANEOUS

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect. Neither party may assign this Agreement without the prior written consent of the other, except that a party may assign to an affiliate or in connection with a merger or sale of substantially all its assets.

The parties acknowledge that they have read and understand this Agreement and voluntarily accept its terms.

Party A:

By:

Date:

Party B:

By:

Date:

Enter text✕

What the Business DP Template Is and When It’s Used

The Business DP Template is a standardized, fillable document used to record business decisions, delegations, approvals, and the supporting facts that justify corporate actions. It establishes roles, effective dates, deliverables, and required approvals so organizations can route, sign, and retain a single authoritative record. The template is purposefully modular so it can be adapted to board approvals, procurement decisions, project kickoffs, policy changes, or internal governance workflows while preserving an audit trail for compliance and review.

Why a Consistent Business DP Template Matters

A consistent template reduces ambiguity, shortens review cycles, and creates a reproducible audit trail that supports enforceability under ESIGN (15 U.S.C. ch. 96) and UETA. Well-structured templates limit errors, clarify signatory authority, and help teams meet internal control and regulatory retention requirements without re-creating documents from scratch.

Why a Consistent Business DP Template Matters

Typical Teams and Roles That Use This Template

Common users span operational, legal, finance, and project teams that require documented approvals before execution.

  • Finance and accounting teams for budget approvals and payment authorizations.
  • Legal and compliance teams to capture representations, approvals, and governing law selections.
  • Project managers and operations for scope sign-off, timelines, and delegated authorities.

Tailor the Business DP Template fields and approval order to match each team's compliance and reporting needs.

Who Can Sign and Their Typical Titles

Authorized Signatory

CEO or CFO (or delegated officer) who has legal authority to bind the company on contracts, certifications, or financial commitments. Confirm authority in corporate bylaws or a board resolution before collecting signatures.

Delegated Approver

Manager or director assigned by company policy to approve specific categories of transactions up to a dollar threshold; their signature indicates operational consent but may still require final officer sign-off depending on policy.

Step-by-Step: How to Complete and Route the Business DP Template

Follow a clear sequence from drafting through archival to reduce rework and ensure each approval is captured with evidence.

  • 01
    Prepare draft: Populate fields, attach exhibits, and set effective date.
  • 02
    Set approvers: Define signer order and role-based recipients.
  • 03
    Authenticate signer: Choose level: email, SMS code, or stronger ID verification.
  • 04
    Archive record: Store final PDF with audit trail and metadata.

How Electronic Completion and Signing Typically Works

Electronic workflows compress mailing cycles and preserve signing metadata that supports legal admissibility when ESIGN/UETA rules are satisfied.

  • Upload document: Add the template file and any attachments.
  • Place fields: Insert signature, date, and optional conditional fields.
  • Send to signers: Dispatch email links or one-time codes for access.
  • Capture audit trail: Record timestamps, IP, and actions for evidence.

Recommended Workflow Settings for Online Completion

Use these settings to balance signer convenience with authentication and recordkeeping requirements.

Field Configuration
Signing Order Sequential or parallel signing as required by approval policy
Authentication Email link by default; SMS or ID verification for higher risk
Reminders Automated reminders at configurable intervals
Retention Attach retention metadata and export final PDF with audit trail

Digital Delivery, File Formats, and Integration Needs

Confirm the formats and integrations your team requires before choosing an eSignature workflow.

  • File formats: PDF, DOCX, and fillable forms supported
  • Integrations: Salesforce, NetSuite, Microsoft 365, Google Workspace
  • Security: TLS & AES encryption at rest

Core Sections to Include in a Professional Business DP Template

Design the template so each core area is clear, auditable, and easy for signers to complete without legal training.

Executive Summary

A concise summary of the decision, intended outcome, and any high-level risk points so reviewers can grasp the purpose quickly.

Background

Context and prior approvals, including dates and references to existing policies or prior decisions that led to this request.

Scope and Deliverables

Specific actions, deliverables, deadlines, and measurable acceptance criteria to avoid ambiguity in execution and reporting.

Financial Impact

Line-item costs, budget source, and approval thresholds tied to accounting codes or purchase order numbers.

Approvals

Designated approvers, sequential or parallel routing instructions, and thresholds that escalate to senior leadership.

Attachments

Supporting exhibits, vendor quotes, contracts, or compliance checklists that form part of the approval record.

Security and Compliance Features to Include or Verify

Encryption in transit: TLS 1.2/1.3
Encryption at rest: AES-256
Audit trail: Tamper-evident event log
Compliance standards: SOC 2 Type II, ISO 27001
Health data: HIPAA with BAA required
Legal framework: ESIGN and UETA compliance

Common Risks and Legal Consequences to Watch For

Invalid signature: Insufficient evidence of intent
Missing witness: May void document in certain states
Incorrect dates: Creates ambiguity on effective obligations
Tax filing penalties: See IRC §6721; per-form fines
Privacy breach: HIPAA violations risk civil penalties
Contract dispute: Ambiguous terms increase litigation risk

Common Timelines and Internal Deadlines for Processing

Establish clear internal deadlines for each step to keep approvals on schedule and to trigger reminders or escalations when needed.

Submit for review:

Within 5 business days of completing the draft

Approval window:

Approvers typically have 10 business days to respond

Signature completion:

Target final signatures within 15 business days

Notarization:

Complete prior to external filing if required

Archival start:

Begin archival on execution date and attach audit trail

Electronic Signature vs Digital (Cryptographic) Signature

Understand the functional difference: digital signatures are a cryptographic subset of electronic signatures with stronger non-repudiation guarantees.

Criteria Electronic Signature Digital Signature
Definition any electronic mark pki-based cryptographic mark
Legal acceptance esign/ueta accept accepted, stronger evidence
Typical use contracts, approvals high-assurance regulatory filings
Non-repudiation audit trail reliant certificate-based integrity

Comparison: signNow and Common eSignature Alternatives

Pricing and feature availability vary by vendor and plan; listed values reflect typical starting prices and plan-level features used for common business DP workflows.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes (plan) Yes (plan) Yes (plan) Yes (plan) Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-World Examples of Templates in Use

These concise examples show how organizations use standardized templates to capture approvals and close processes more quickly.

Optica Ventures

Optica used a standardized approval template to centralize investor communications and approvals for transactions.

  • The interface simplified external signing and recordkeeping.
  • The result was fewer follow-ups and a clearer audit trail, improving investor confidence without adding administrative burden.

Martin Properties

Martin Properties digitized lease approvals and capital expenditures with a single fillable template.

  • Mobile signing speed was key.
  • They completed approvals remotely with full compliance evidence, reducing turnaround time and eliminating courier costs for executing documents.

Practical Tips for Accurate and Efficient Completion

Adopt these practices to reduce rework, preserve enforceability, and streamline audits.

Verify signer authority
Confirm corporate authority or board resolutions before routing to avoid post-execution challenges or repudiation claims.
Use clear effective dates
Enter MM/DD/YYYY and align payment schedules and milestones to the effective date for consistent enforcement.
Keep an audit trail
Preserve timestamps, IP addresses, and authentication evidence to support ESIGN/UETA-based admissibility.
Store securely
Archive the executed PDF with metadata and restricted access controls to meet retention and discovery obligations.

Frequently Asked Questions and Troubleshooting

Answers to common questions about signing, witnessing, and validating the Business DP Template in electronic workflows.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users