Corporate Records
Articles of incorporation, bylaws, shareholder agreements, capitalization table, and state filing history to verify ownership and authority.
A well-completed Business Due Diligence Document reduces transaction risk by consolidating verifiable facts, highlighting exceptions, and documenting reviewer findings for legal and financial analysis.
Typical preparers and reviewers include internal legal, finance, and compliance teams or external advisors working on M&A, financing, or vendor evaluation.
The same document can be adapted for buyers, investors, lenders, or strategic partners to ensure consistent evaluation across stakeholders.
Articles of incorporation, bylaws, shareholder agreements, capitalization table, and state filing history to verify ownership and authority.
Audited or reviewed financial statements, tax returns, interim P&L, balance sheet and notes explaining unusual items or accounting policies.
Customer, supplier, lease, loan, and IP licenses with notice/assignment clauses highlighted and expiration or renewal dates summarized.
Regulatory permits, professional licenses, environmental or industry-specific compliance reports and any outstanding violations.
Open and threatened litigation, settlement terms, insurance coverage and legal reserve estimates to show contingent liabilities.
Registered trademarks, patents, copyrights, trade secrets documentation, license agreements, and any infringement notices.
| Field | Configuration |
|---|---|
| Required Fields | Mark legal name, EIN, and effective date as mandatory |
| Conditional Sections | Show industry-specific exhibits only when applicable |
| Signer Order | Set sequential review: preparer → legal → finance → approver |
| Authentication | Enable email or SMS codes and optional KBA for external reviewers |
Choose a platform that supports required authentication, audit trails, and common file formats to preserve evidentiary value.
Set a clear date for suppliers to deliver exhibits
Allow 7–21 days depending on scope
Be aware of reporting deadlines that affect 1099/W-9 collection timing
Coordinate with counsel for SEC, FTC, or industry-specific timetables
Define how long representations remain effective
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Yes | Yes | Yes | Yes |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
A mid-market investor standardized exhibits to reduce reviewer time
A real estate operator used digital checklists and notarized exhibits for acquisitions