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Business EC Document

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Business EC Document

Agreement Date:

Recitals

WHEREAS, Client Name: seeks to engage the Service Provider to perform certain business and electronic commerce related services described herein; and

WHEREAS, Service Provider Name: represents that it has the experience, personnel, and technical capacity to perform such services on the terms set forth in this Agreement; and

WHEREAS, the parties desire to set forth the scope, payment, confidentiality and other terms governing the parties’ relationship with respect to the services described below.

Scope of Work

Service Provider shall perform the services and deliverables described below in a professional manner consistent with industry standards. Specific tasks, milestones, deliverables and acceptance criteria are set forth as follows:

Payment Terms

Total Fee (USD):

Late Payment Fee: of the overdue amount per month, compounded monthly, plus any collection costs reasonably incurred.

All payments are due in United States Dollars unless otherwise agreed in writing. Provider shall submit invoices in accordance with the schedule above and Client shall pay undisputed amounts within thirty (30) days of receipt.

Term and Termination

Term Commencement Date: . Term Expiration Date: .

Either party may terminate this Agreement for convenience upon written notice to the other party delivered not less than days prior to the effective termination date. Either party may terminate immediately for cause if the other party materially breaches this Agreement and fails to cure such breach within thirty (30) days after receipt of written notice specifying the breach.

Confidentiality

For the purposes of this Agreement, "Confidential Information" means all non-public information disclosed by either party to the other, whether oral, written, electronic or otherwise, that is designated as confidential or that a reasonable person would understand to be confidential. Confidential Information expressly includes business plans, pricing, customer lists, technical data, software, trade secrets and any work product arising under this Agreement.

The receiving party shall: (a) use Confidential Information solely for the performance of this Agreement; (b) restrict disclosure to employees, contractors or agents with a need to know and who are bound by confidentiality obligations at least as protective as those herein; and (c) exercise at least the same degree of care to protect Confidential Information as it uses with its own confidential material but in no event less than reasonable care. Confidential Information shall not include information that is publicly known through no fault of the receiving party, rightfully received from a third party without restriction, or independently developed without use of the disclosing party’s Confidential Information.

Upon termination or expiration of this Agreement, the receiving party shall promptly return or destroy the disclosing party’s Confidential Information in its possession and certify such destruction or return upon request.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to its conflicts of law principles. The parties submit to the exclusive jurisdiction of the state and federal courts located in that state for any disputes arising out of or relating to this Agreement.

Miscellaneous Provisions

Entire Agreement: This Agreement, together with any exhibits or attachments expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior and contemporaneous agreements, proposals, statements and understandings, whether written or oral.

Amendment: No amendment or modification of this Agreement will be effective unless in writing and signed by authorized representatives of both parties.

Severability: If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall continue in full force and effect to the maximum extent permitted by law.

Independent Contractor: Service Provider is an independent contractor and nothing in this Agreement will be construed to create a partnership, joint venture, franchise, employment or agency relationship between the parties.

Notices

Notices shall be sent to the addresses set forth above or to such other address as either party may designate by written notice. Primary contact for notices: Client Contact Name: , Phone: , Email: .

Provider Contact Name: , Phone: , Email: .

Client Printed Name:

By:

Date:

Service Provider Printed Name:

By:

Date:

Enter text✕

What the Business EC Document Is

The Business EC Document is a general-purpose electronic business agreement template used to record obligations, approvals, and authorizations between commercial parties. It can serve as a contract framework for vendor agreements, scope statements, service orders, non-disclosure terms, or internal approvals and is intended for electronic completion, signature, and secure storage. When executed with evidence of intent, consent, attribution, and retention, an electronically signed Business EC Document can meet U.S. legal standards for enforceability under the ESIGN Act and state UETA laws.

Why an Electronic Business EC Document Matters

Using an electronic Business EC Document speeds execution, preserves a verifiable audit trail, and reduces paper-handling risks. ESIGN (15 U.S.C. ch. 96) and UETA support electronic signatures when intent, consent, attribution, and record retention requirements are satisfied.

Why an Electronic Business EC Document Matters

Who Commonly Prepares and Signs These Documents

Typical users include contract managers, procurement teams, HR administrators, and small-business owners who need enforceable agreements across remote and hybrid workflows.

  • Real estate brokers completing lease addenda and state-required disclosures remotely and on mobile devices.
  • Healthcare administrators collecting patient consents and authorizations while maintaining HIPAA-required privacy controls and BAAs where applicable.
  • Finance teams approving vendor invoices, purchase orders, and payment authorizations with verifiable audit trails and retention for tax purposes.

Each group should align authentication strength, witness or notary needs, and retention practices with internal policy and applicable state or federal rules before execution.

Essential Parts of a Professional Business EC Document

A professional Business EC Document clearly identifies parties, operative terms, signature blocks, effective dates, governing law, and any attached exhibits or schedules for deliverables and pricing.

Parties

Identify each legal entity using the exact registered name, entity type, and primary business address to avoid ambiguity in enforcement and third-party validation.

Effective Date

State the effective date in MM/DD/YYYY format and confirm whether obligations start on signing, delivery, or a specified milestone to avoid disputes about timing.

Signature Block

Provide distinct signature blocks for each party with printed name, title, and date fields; require full legal names to match ID or formation documents for verification.

Terms & Conditions

Describe scope, deliverables, payment terms, warranties, liabilities, and termination conditions in clear language; attach standard terms as an exhibit when used repeatedly.

Exhibits & Schedules

Attach statements of work, pricing schedules, and delivery timelines as labeled exhibits referenced by section to ensure they are part of the binding agreement.

Governing Law

Specify the governing state law and dispute resolution method; governing law affects contract interpretation and potential court or arbitration remedies.

Step-by-Step: Prepare and Execute the Document

Follow these steps to prepare, route, authenticate, and finalize a Business EC Document so records are complete and legally defensible.

  • 01
    Prepare: Assemble clauses, exhibits, and required fields.
  • 02
    Add Signers: Assign roles, order, and email addresses for signers.
  • 03
    Authenticate: Choose email, SMS, or stronger verification methods.
  • 04
    Finalize: Send for signature and capture the audit trail.

How Electronic Routing and Signing Typically Work

Electronic signing follows a clear sequence: upload, field placement, signer notification, authentication, signature action, and certificate generation for the completed record.

  • Upload: Import PDF or DOCX and confirm page order.
  • Place Fields: Insert signature, initials, dates, and conditional fields.
  • Notify: Send email or link to each signer in order.
  • Complete: Capture signed PDF and certificate of completion.

Configure Workflow Settings for the Business EC Document

Map approvals and field behaviors to your internal review process before sending to signers to reduce errors and re-circulation.

Field Configuration
Signing Order Sequential or parallel routing per approver list
Authentication Level Email link, SMS code, KBA, or enterprise SSO
Conditional Logic Show or hide fields based on prior answers
Notifications Automatic reminders and completion alerts

Platform and File Requirements for eSubmission

Ensure recipients can open the chosen format on desktop or mobile and that any required third-party integrations are configured for automated routing and storage.

  • File Formats: PDF, Word DOCX, and Excel supported
  • Integrations: Salesforce, NetSuite, Google Workspace, and others
  • Auth Options: Email link, SMS code, KBA, SSO

Common Preparation Errors to Avoid

  • Using informal or abbreviated legal names that mismatch formation or tax records and cause tax withholding or payment delays.
  • Failing to set signer authentication strength when regulations or internal policy require enhanced identity proofing.
  • Attaching unsigned or misdated exhibits, creating ambiguity about which version is binding during performance or dispute.
  • Neglecting to declare governing law or dispute resolution, which complicates enforcement and increases litigation costs.

Key Penalties and Risks from Improper Execution

Unenforceable Signature: Missing intent evidence
Tax Consequences: Incorrect payee data triggers withholding
I-9 Violations: Paperwork fines under 8 CFR
Data Breach Risk: PII exposure penalties
Contract Disputes: Ambiguous terms increase litigation odds
Regulatory Noncompliance: Sector fines or license impacts

Pricing and Feature Comparison for eSignature Vendors

Comparison of starting prices and common feature availability among major eSignature vendors; signNow is listed first per vendor ordering rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA) Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently Asked Questions and Troubleshooting

Answers to common execution, compliance, and platform questions about the Business EC Document and electronic signing workflows.


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