Entity Details
Core identifiers such as legal name, DBA, formation state, and business type (LLC, corp, partnership). Essential for legal and tax matching.
A single, well-structured ECIF reduces onboarding friction, improves data quality, and creates a repeatable audit trail that supports vendor management, tax reporting, and regulatory reviews. Consistent fields make it easier to validate taxpayer identification, routing details, and authorized signers while simplifying downstream processes like payments and compliance checks.
Multiple teams interact with an ECIF during its lifecycle, from submission to final acceptance.
Each stakeholder uses the same core information to minimize rework; designing the ECIF for clear handoffs speeds approvals and reduces exceptions.
Core identifiers such as legal name, DBA, formation state, and business type (LLC, corp, partnership). Essential for legal and tax matching.
EIN or SSN, W-9 status (U.S. persons) or applicable foreign tax classification to support payor reporting and withholding decisions.
Bank routing, account number, payment method preferences, and remittance contacts to avoid payment exceptions.
Name, title, contact information, and basis for authority (bylaw, resolution, POA).
Certifications for sanctions screening, AML, data privacy, and industry-specific attestations.
Space for attaching W-9, formation documents, certificates of insurance, or other supporting files.
| Field | Configuration |
|---|---|
| TIN Field | Require format validation and exact-match lookup |
| Signer Block | Require name, title, and email; attach resolution if needed |
| Approval Step | Route to finance after legal clears |
| Storage | Save PDF + audit trail to records system |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |