Articles/Certificate
State-filed articles of organization or incorporation that create the entity and provide official formation details required by the Secretary of State.
Formal Business Entity Formation creates a separate legal person, limits owner liability when done correctly, clarifies tax classification, and documents governance. It also provides a public record required for tax identification, banking, licensing, and many commercial relationships.
Several roles commonly prepare or file formation paperwork depending on the entity type and scale.
Responsibility for signatures and filings typically rests with the incorporator, organizer, or an authorized agent; record who signs in minute books and corporate records.
| Field | Configuration |
|---|---|
| Signer Order | Set role-based sequence to ensure proper execution. |
| Authentication | Use email + optional SMS or ID verification for key signers. |
| Template Use | Save standard articles and operating agreement templates. |
| Storage | Archive signed PDFs with audit trail and metadata. |
State-filed articles of organization or incorporation that create the entity and provide official formation details required by the Secretary of State.
Internal governance document outlining ownership, management, voting rights, capital contributions, and procedures for meetings and amendments.
Board or member resolutions appointing officers, approving bank accounts, and authorizing signatories and contracts at startup.
Internal Revenue Service Employer Identification Number application and any initial tax classification (Form 8832 or S election) documentation.
Designation of the registered agent and acceptance documentation ensuring statutory notices can be delivered to the entity.
Executed copies of formation documents, ownership ledgers, and meeting minutes retained in company records for compliance and due diligence.
Varies by state; same-day to several weeks depending on service level
Immediate online; mailed confirmations may take longer
S corporation election requires timely Form 2553 filing
I-9 retention begins at hire; see 8 CFR §274a.2
1099-NEC and W-2 to recipients due Jan 31
Finalize articles and governance documents before filing.
File articles and pay state fee to create legal entity.
Obtain EIN and register for state tax accounts as needed.
Open bank accounts, obtain licenses, and onboard employees.
Ensure your eSignature platform supports the file types, integrations, and authentication methods needed for formation workflows.
Pick a platform that provides secure storage, a complete audit trail, and compliance features (HIPAA BAA, SOC 2) appropriate to your industry and filing needs.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |