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Document title, effective date, and unique identifier so every executed copy can be traced to the originating transaction.
A clear, consistent template reduces ambiguity, speeds approvals, and centralizes required information. Using a standardized form helps enforce data completeness, supports auditability, and lowers the risk of missing contractual or onboarding steps.
The Business EPI Template is used by teams that need verified business data for contracting, vendor setup, or regulatory compliance.
Use the template to centralize information collection and to create a consistent record for future audits and renewals.
An individual with binding authority to sign for the business (owner, officer, or designated agent). Confirm title and signatory limits before execution to ensure enforceability and prevent rejected transactions.
A business contact who provides company data, banking details, and tax identifiers. Accuracy here prevents payment delays, backup withholding issues, and onboarding rework.
Document title, effective date, and unique identifier so every executed copy can be traced to the originating transaction.
Full legal names, entity types, and primary contacts for each party to establish attribution and service addresses.
EIN/TIN, payment terms, scope summary, and delivery milestones captured in discrete fields for clarity and validation.
Short attestations regarding authority, accuracy of information, and compliance with applicable laws to reduce downstream disputes.
Designated signer fields, printed name, title, and date; include witness or notary blocks if required by jurisdiction.
Record of signer identity, timestamps, IP addresses, and change history to support later verification and compliance.
| Field | Configuration |
|---|---|
| Required Fields | Set all legal-name, EIN, and signature fields to mandatory. |
| Signer Order | Use sequential order when approvals must follow a specific chain. |
| Authentication | Enable email verification and optional SMS code for higher assurance. |
| Retention Settings | Enable automatic export to secure storage with audit metadata. |
Ensure your eSignature platform supports required authentication, integrations, and document formats before deploying the template.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial, no credit card | No free trial listed | No free trial listed | Limited trial available | Limited trial available |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
Create and populate the template with required data.
Legal or procurement reviews for compliance and authority.
Signatures are collected and audit trail recorded.
Save to secure storage with retention metadata.
1–3 business days for data collection and attachments
2–5 business days for approvals depending on complexity
Often under 24–72 hours for digital signers
Allow extra scheduling time if notarization or RON is required
1–2 business days to index and archive executed records
The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.
Tech Data uses airSlate SignNow to improve our internal and external customer service while increasing our speed to revenue.
| Document Type | Primary Use | Typical Signature Need |
|---|---|---|
| Business EPI Template | onboarding data collection | standard signature |
| NDA | confidentiality | often mutual signatures |
| W-9 | tax information | payee signature |
| I-9 | employment eligibility | physical inspection may be required |