Business Event Invitation

Business Event Invitation

Parties and Recitals

Host Organization:   Contact Person:

Invitee / Company:   Invitee Contact:

WHEREAS:

1. Host organizes, produces and manages business events, conferences and other professional gatherings intended to promote business development, networking and education (the "Event"); and

2. Invitee desires to attend and participate in the Event described below and the Host agrees to extend an invitation and provide event services on the terms set forth in this Invitation and Agreement.

Event Details

Date:   Time:

Scope of Work

The Host will provide event planning, venue coordination, on-site management, audio/visual support, and registration services as set forth below. The Host's duties shall specifically include:

Additional services requested by Invitee and not set forth above will require prior written approval and may be subject to additional charges as agreed in writing.

Payment Terms

Total Fee: $

Late Payment: Any undisputed amount not paid within days of its due date shall accrue interest at , plus reasonable collection costs.

Term and Termination

Term Commencement Date: .   Term End Date:

Either party may terminate this Agreement for convenience upon days' prior written notice. Termination for material breach is effective upon written notice if the breaching party fails to cure within days after receipt of notice.

Attendance, RSVP and Cancellation

RSVP Deadline: . RSVP constitutes acceptance of these terms and may be withdrawn only in accordance with the cancellation policy below.

Confidentiality

Each party shall maintain in confidence all non-public information and materials disclosed by the other party in connection with the Event that are designated as confidential or that by their nature should reasonably be considered confidential ("Confidential Information"). Confidential Information shall not include information that is (a) publicly known through no fault of the receiving party, (b) rightfully received from a third party without obligation of confidentiality, or (c) independently developed without use of the disclosing party's Confidential Information. The receiving party shall use Confidential Information solely for performance under this Agreement and shall not disclose it to third parties except to employees, contractors or agents who have a need to know and are bound by confidentiality obligations no less protective than those herein.

Liability and Insurance

Each party is responsible for its own acts and omissions. The Host will maintain event liability insurance customary for events of this size and scope and shall provide proof of such insurance upon reasonable request. Neither party shall be liable for indirect, incidental, special or consequential damages. Each party's aggregate liability for direct damages shall be limited to the total fees paid by Invitee under this Agreement.

Force Majeure

Neither party shall be liable for failure to perform to the extent such failure is caused by circumstances beyond its reasonable control, including but not limited to acts of God, governmental actions, public health emergencies, strikes, or supplier failures. If the Event is prevented or materially impacted, the parties shall use reasonable efforts to reschedule or otherwise mitigate the impact in good faith.

Governing Law and Entire Agreement

Governing Law: This Invitation and Agreement shall be governed by and construed in accordance with the laws of the state of , without regard to its conflict of laws principles.

Entire Agreement: This document constitutes the entire agreement between the parties with respect to the Event and supersedes all prior proposals, negotiations and communications, whether oral or written. Any amendment must be in writing and signed by authorized representatives of both parties.

Acceptance and Additional Terms

By signing below, the parties acknowledge that they have read, understood and agree to be bound by the terms of this Invitation and Agreement. Any exhibits, attachments or addenda expressly incorporated herein are part of this Agreement.

Sign Now