Business Event Management Template

BUSINESS EVENT MANAGEMENT AGREEMENT

This Business Event Management Agreement (the "Agreement") is entered into as of Date: by and between Client Name: , located at ("Client"), and Event Manager: , located at ("Manager").

WHEREAS

WHEREAS, Client desires to engage Manager to provide professional event management services for the event described below and Manager represents that it has the experience, personnel, and resources required to perform such services on the terms set forth in this Agreement.

WHEREAS, the event will be known as Event Name: , to be held at Location: on Date(s): with expected attendees: .

NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, Client and Manager agree as follows.

SCOPE OF WORK

Manager shall provide event management services including but not limited to planning, coordination, vendor management, on-site supervision, and post-event wrap-up as described below. Specific deliverables, milestones, and responsibilities are set forth and may be modified by written amendment signed by both parties.

Venue coordination    Catering management    Audio/visual management    Registration & attendee management

PAYMENT TERMS

Client agrees to pay Manager for the services described herein the total fee of: (the "Fee"), subject to the schedule and conditions below.

All invoices are due in accordance with the schedule above. Any undisputed amount not paid within days of invoice date shall accrue interest at the rate of per month or the maximum allowed by law, whichever is less.

TERM AND TERMINATION

The term of this Agreement shall commence on Start Date: and continue through End Date: , unless earlier terminated pursuant to this Section.

Either party may terminate this Agreement for convenience upon written notice to the other party provided at least days prior to the proposed termination date. Either party may terminate immediately for material breach if the breaching party fails to cure the breach within thirty (30) days after written notice. Termination does not relieve Client of the obligation to pay for services performed prior to termination or for non-cancellable commitments made on Client's behalf.

CONFIDENTIALITY

Each party acknowledges that during the term of this Agreement it may receive confidential or proprietary information of the other party ("Confidential Information"). Each party shall: (a) hold Confidential Information in strict confidence; (b) not disclose Confidential Information to any third party except as expressly permitted herein; and (c) use Confidential Information solely for the performance of this Agreement. Confidentiality obligations shall survive termination for a period of years, provided that trade secrets shall be protected for as long as permitted by applicable law.

INSURANCE; PERMITS

Manager shall maintain at its expense commercial general liability insurance and any other insurance reasonably required for the event. Client may require proof of insurance prior to performance. Manager shall obtain, at Manager's expense unless otherwise agreed in writing, any permits or licenses necessary to perform the services.

CANCELLATION POLICY

If Client cancels the event, Client shall remain responsible for payment of all non‑refundable deposits and reasonable cancellation fees for services and vendors incurred by Manager on behalf of Client. Specific cancellation fees and refundable amounts are set forth below.

INDEMNIFICATION

Each party (the "Indemnifying Party") shall indemnify, defend and hold harmless the other party and its officers, directors, employees and agents from and against any third-party claims, liabilities, losses, damages and expenses (including reasonable attorneys' fees) arising out of or resulting from the Indemnifying Party's negligent acts or omissions or willful misconduct in connection with the performance of this Agreement, except to the extent caused by the gross negligence or willful misconduct of the indemnified party.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to its conflict of laws principles. Any dispute arising under or in connection with this Agreement shall be subject to the exclusive jurisdiction of the courts located in that State.

ENTIRE AGREEMENT

This Agreement, including any schedules or attachments executed by the parties, constitutes the entire agreement between Client and Manager with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings and negotiations, whether written or oral. No amendment or modification of this Agreement shall be effective unless in writing and executed by both parties.

NOTICES

All notices required or permitted hereunder shall be in writing and delivered to the addresses set forth below or to such other address as a party designates by written notice to the other party.

MISCELLANEOUS

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall continue in full force and effect. Neither party may assign this Agreement without the prior written consent of the other, except that Manager may assign to an affiliate or successor in connection with a sale of substantially all of Manager's business.

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