Business Event Order

Business Event Order and Service Agreement

Client Name:    Organizer Name:

Order Number:    Effective Date:

RECITALS

WHEREAS, Client desires to engage Organizer to provide event planning, coordination and related services for the event named: to be held at on (the "Event").

WHEREAS, Organizer represents that it has the experience, staff and resources necessary to provide the services described in this Business Event Order, and Client desires to retain Organizer to perform such services pursuant to the terms set forth below.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows.

SCOPE OF WORK

ITEMIZED SERVICES AND FEES

Service Line 1

Quantity:    Unit Price: $    Line Total: $

Service Line 2

Quantity:    Unit Price: $    Line Total: $

Service Line 3 (optional)

Quantity:    Unit Price: $    Line Total: $

Subtotal: $    Taxes and Fees: $    Total Amount Due: $

PAYMENT TERMS

Client shall pay Organizer as follows: Deposit: $ due upon execution of this Order. Balance due: $ due no later than .

Late payments shall incur interest at on the unpaid balance until paid in full. Client is responsible for all costs of collection, including reasonable attorneys' fees.

Accepted payment methods: . Payments shall be made in U.S. dollars unless otherwise agreed in writing.

TERM AND TERMINATION

Term Commencement Date: . Termination Date (if applicable): .

Either party may terminate this Order for material breach if such breach remains uncured for a period of days after written notice specifying the breach. Either party may terminate for convenience upon providing days' written notice; Client remains responsible for all costs and non-cancellable obligations incurred prior to termination and any agreed cancellation fees.

CANCELLATION AND FORCE MAJEURE

If Client cancels the Event within days of the Event, Client will be liable for a cancellation fee equal to of the Total Amount Due, plus any third-party costs non-cancellable by Organizer.

Neither party shall be liable for delay or failure to perform due to causes beyond its reasonable control, including but not limited to acts of God, government action, labor disputes, or inability to obtain necessary permits (a "Force Majeure Event"). The affected party shall promptly notify the other and use commercially reasonable efforts to mitigate the impact.

CONFIDENTIALITY

Each party agrees that all non-public information disclosed by the other in connection with this Order, including event plans, guest lists, pricing, and proprietary operations (collectively, "Confidential Information"), shall be kept confidential and used solely for performance under this Order. Confidential Information shall not include information that is or becomes publicly available through no breach of this Agreement, was rightfully known prior to disclosure, or is rightfully received from a third party without restriction.

The obligations of confidentiality survive termination of this Order for a period of three (3) years, except that trade secrets shall be protected for as long as they remain trade secrets under applicable law.

INSURANCE, INDEMNITY AND COMPLIANCE

Organizer shall maintain commercial general liability insurance with limits not less than and shall provide certificates upon request. Client shall maintain event liability coverage where required by venue or law.

Each party shall indemnify and hold harmless the other from and against any third-party claims, liabilities, losses or expenses (including reasonable attorneys' fees) arising out of the indemnifying party's negligence or willful misconduct in connection with the Event, except to the extent caused by the other party's negligence or willful misconduct.

Each party shall comply with all applicable laws, venue rules, permit requirements and licensing obligations related to the Event. Client is responsible for securing any required permits unless otherwise agreed in writing.

GOVERNING LAW; DISPUTE RESOLUTION

This Order shall be governed by and construed in accordance with the laws of the state of , without regard to choice-of-law principles. Any dispute arising out of or relating to this Order shall be resolved through good faith negotiations between executive representatives of the parties. If unresolved within 30 days, disputes shall be submitted to binding arbitration in the county where Organizer has its principal place of business, unless the parties agree otherwise in writing.

ENTIRE AGREEMENT

This Business Event Order, together with any schedules, appendices and attachments expressly incorporated herein, constitutes the entire agreement between the parties with respect to the Event and supersedes all prior communications, proposals and agreements, whether oral or written. Any modification must be in writing and signed by authorized representatives of both parties.

NOTICES

ADDITIONAL PROVISIONS

Sign Now