Business Event Planning Contract

Business Event Planning Contract

Parties

Effective Date: . This Business Event Planning Contract (the "Agreement") is entered into by and between the parties identified above. The Planner will provide event planning and coordination services as set forth below, and the Client will pay for such services in accordance with this Agreement.

Recitals

WHEREAS, Client desires to engage Planner to provide professional event planning, coordination, and management services for the business event described herein; and

WHEREAS, Planner represents that it has the skill, experience, personnel and resources necessary to provide such services and is willing to provide those services to Client under the terms and conditions set forth in this Agreement; and

WHEREAS, the parties desire to set forth their respective rights and obligations in writing.

Scope of Work

Planner shall provide event planning services including, without limitation, project management, vendor coordination, budget management, logistics, on-site coordination, and post-event wrap-up as set out below. All services provided by Planner shall be provided in a professional manner consistent with industry standards.

Event Details

Event Date: ; Expected number of Attendees: .

Payment Terms

Total Contract Amount: $ payable as follows.

Late Payment: If Client fails to pay any undisputed amount when due, Client will incur a late fee of % per month on the outstanding balance or the maximum permitted by law, whichever is less, plus Planner's costs of collection, including reasonable attorneys' fees.

Reimbursable Expenses: Client shall reimburse Planner for pre-approved out-of-pocket expenses (including vendor deposits, travel, accommodations, permits). Planner will provide receipts for all reimbursable expenses. Reimbursement is due within days of invoicing.

Term and Termination

Term Commencement: Services under this Agreement commence on and continue until completion of the services or until , unless earlier terminated in accordance with this Agreement.

Termination for Convenience: Either party may terminate this Agreement upon days' prior written notice to the other party. Client remains responsible for payment for services performed and non-refundable deposits incurred prior to the effective date of termination.

Termination for Cause: Either party may terminate immediately upon written notice if the other party materially breaches this Agreement and fails to cure within days after receipt of written notice specifying the breach.

Confidentiality

Each party agrees to maintain in confidence all non-public business, financial, technical and other information disclosed by the other party that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure ("Confidential Information"). Confidential Information does not include information that is or becomes publicly available without a breach of this Agreement, is independently developed by the receiving party, or is required to be disclosed by law or court order (provided prompt notice is given to the disclosing party).

The receiving party shall use Confidential Information solely to perform its obligations under this Agreement and shall limit access to those employees and contractors with a need to know who are bound by confidentiality obligations no less restrictive than those herein.

Insurance; Indemnification

Planner shall maintain commercial general liability insurance and, where applicable, workers' compensation insurance in amounts customary in the event planning industry. Upon Client's request, Planner will provide certificates evidencing such insurance prior to the event.

Indemnification: Each party (Indemnitor) shall indemnify, defend and hold harmless the other party (Indemnitee) from and against all claims, liabilities, losses, damages and expenses (including reasonable attorneys' fees) arising out of Indemnitor's gross negligence or willful misconduct in connection with performance under this Agreement.

Change Orders

Any changes to the Scope of Work after execution of this Agreement shall be made only by a written change order signed by both parties. Change orders may affect the schedule, fees and reimbursable expenses; Client shall pay additional charges arising from approved change orders.

Force Majeure

Neither party shall be liable for delay or failure to perform to the extent caused by events beyond its reasonable control, including acts of God, pandemics, government action, strikes, or severe weather. The affected party shall promptly notify the other and make reasonable efforts to mitigate the effect of the event.

Governing Law; Entire Agreement

Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of laws principles.

Entire Agreement: This Agreement, including any exhibits and executed change orders, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior proposals, negotiations and communications, whether written or oral. Any amendment must be in writing and signed by both parties.

Miscellaneous Provisions

Notices required or permitted under this Agreement shall be in writing and delivered to the addresses set forth above. If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

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