Business Event Planning Template

BUSINESS EVENT PLANNING AGREEMENT

This Business Event Planning Agreement (the Agreement) is entered into between:

RECITALS

WHEREAS, Client desires to professionally plan, coordinate, and manage the business event described herein (the Event) and seeks the services of Planner to procure vendors, manage logistics, and perform related services; and

WHEREAS, Planner represents that it has the experience, personnel, and resources necessary to deliver the services defined in this Agreement and is willing to perform such services under the terms and conditions set forth below; and

NOW, THEREFORE, in consideration of the mutual covenants herein, the parties agree as follows:

EVENT DETAILS

Event Date:    Location:

Conference   Seminar   Gala   Trade Show   Other:

SCOPE OF WORK

Planner shall provide professional event planning services including, but not limited to, venue coordination, vendor selection and management, budget oversight, event schedule preparation, on-site management, and post-event wrap-up in accordance with the terms of this Agreement. Specific services, deliverables, and milestones are described below and in the attached scope.

PAYMENT TERMS

Client shall pay Planner the fees and reimburse expenses as set forth below. All fees are payable in U.S. dollars unless otherwise agreed in writing.

Overdue amounts shall incur interest at a rate of percent per month (or the maximum permitted by law), and Client shall be responsible for any collection costs and reasonable attorney fees incurred by Planner in collecting past due amounts.

Client will reimburse Planner for reasonable pre-approved out-of-pocket expenses (travel, lodging, vendor deposits). Expense cap (if any):

TERM AND TERMINATION

This Agreement commences on the Effective Date and continues until completion of the services or termination in accordance with this section.

Effective Date:    Event Completion / End Date:

Either party may terminate this Agreement for material breach if the breaching party fails to cure such breach within the notice period set forth above. Termination by Client without cause prior to completion may entitle Planner to retain the deposit and to be paid for work performed and non‑recoverable commitments made on Client's behalf.

CANCELLATION & FORCE MAJEURE

If Client cancels the Event, Client remains liable for non-cancellable vendor fees and any agreed cancellation fees. Cancellation fee (if agreed): .

Neither party shall be liable for delays or failures in performance resulting from acts beyond its reasonable control, including but not limited to acts of God, government action, labor disputes, or supplier failures (Force Majeure). The affected party shall provide prompt written notice and use commercially reasonable efforts to mitigate delays.

CONFIDENTIALITY

Each party agrees that Confidential Information of the other party shall be held in strict confidence and used only for the performance of this Agreement. Confidential Information excludes information that (i) is or becomes publicly available without breach of this Agreement, (ii) was lawfully in possession prior to disclosure, (iii) is rightfully received from a third party without restriction, or (iv) is independently developed without using the other party's Confidential Information.

Confidentiality obligation duration (years):

INSURANCE, PERMITS, AND COMPLIANCE

Planner shall maintain general liability and professional liability insurance in amounts customary for the industry and shall provide certificates upon Client's request. Client is responsible for obtaining event site permits and any special licenses required by authorities unless otherwise agreed.

INDEMNIFICATION

Each party shall indemnify, defend and hold harmless the other party, its officers, directors, employees and agents from any third-party claims, liabilities, damages, and expenses (including reasonable attorney fees) arising out of the indemnifying party's negligence or willful misconduct in connection with this Agreement, except to the extent caused by the indemnified party's negligence or intentional acts.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of law principles. Any disputes shall be resolved in the state or federal courts located in that jurisdiction.

ENTIRE AGREEMENT

This Agreement, including any attachments or referenced schedules, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements and understandings, whether written or oral. Any amendment or modification must be in writing and signed by authorized representatives of both parties.

MISCELLANEOUS PROVISIONS

Neither party may assign this Agreement without the prior written consent of the other, except that Planner may assign to an affiliate or in connection with a merger or sale of substantially all assets. If any provision is held invalid, the remainder shall continue in effect. Headings are for convenience only and do not affect interpretation.

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