Business Event Technical Summit

BUSINESS EVENT TECHNICAL SUMMIT AGREEMENT

Parties

This Agreement is made between:

Recitals

WHEREAS, Organizer is organizing a technical summit to present industry presentations, workshops, and networking sessions under the title: to be held at ;

WHEREAS, Service Provider has the expertise and capacity to provide technical production, audiovisual, and event-technology services necessary for the successful staging of the summit; and

WHEREAS, the parties desire to set forth their respective rights, obligations and payment terms for the engagement of services described herein.

Scope of Work

Service Provider shall provide planning, on-site technical production, and related professional services as described below. The scope may include, but is not limited to, the items listed and any additional services expressly confirmed in writing by both parties.

Included standard services (check all that apply):

Audiovisual equipment and technicians
Staging and rigging
Live streaming / recording
Network and Wi‑Fi provisioning
Lighting design and operation
On-site technical support during event

Payment Terms

Total Fee: $

Deposit Amount: $   Due By:

Final Balance Due: $   Due By:

Late Payment: Any amount not paid when due shall accrue interest at on the outstanding balance, together with the right of Service Provider to suspend performance until payments are current.

Term and Termination

Term Commencement Date:   Term End Date:

Either party may terminate this Agreement for material breach if the other party fails to cure the breach within days after written notice. Organizer may terminate for convenience upon payment of Provider's reasonable costs incurred through the date of termination and any non‑cancellable commitments.

Confidentiality

Definition: "Confidential Information" means all non‑public information disclosed by one party to the other, whether oral, written, electronic, or observed, that is designated as confidential or that reasonably should be understood to be confidential given its nature and the circumstances of disclosure.

Obligations: The receiving party shall (a) protect Confidential Information with at least the same degree of care it uses to protect its own confidential information but no less than reasonable care; (b) use Confidential Information solely to perform obligations under this Agreement; and (c) not disclose Confidential Information to any third party except to employees, contractors, or agents who have a need to know and who are bound by confidentiality obligations no less protective than those herein.

Exceptions: Confidential Information does not include information that (i) is or becomes publicly available through no breach of this Agreement, (ii) was rightfully known to the receiving party prior to disclosure, (iii) is lawfully received from a third party without restriction, or (iv) is independently developed by the receiving party without use of the disclosing party's Confidential Information.

Duration: The confidentiality obligations shall continue for years from the later of the termination of this Agreement or disclosure of the Confidential Information.

Insurance and Indemnity

Service Provider shall maintain at its expense commercial general liability insurance and professional liability insurance with limits sufficient for the services provided. Each party agrees to indemnify and hold harmless the other party from third‑party claims to the extent arising from the indemnifying party's negligent acts or willful misconduct in connection with performance under this Agreement.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflicts of law principles.

Entire Agreement

This Agreement, together with any statements of work or written amendments signed by both parties, constitutes the entire agreement between the parties with respect to the subject matter herein and supersedes all prior and contemporaneous negotiations, representations, and agreements, whether written or oral. Any modification must be in writing and signed by duly authorized representatives of both parties.

Miscellaneous

Assignment: Neither party may assign this Agreement without the prior written consent of the other, except to an affiliate or in connection with a sale of substantially all assets.

Severability: If any provision is held invalid or unenforceable, the remaining provisions shall remain in full force and effect.

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