Establishing secure connection…Loading editor…Preparing document…

Business Exhibit Template

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BUSINESS EXHIBIT TEMPLATE

This Exhibit (the "Exhibit") is entered into as of between Client Name: with principal place of business at and Service Provider: with principal place of business at .

WHEREAS

WHEREAS, Client and Service Provider are parties to a Master Agreement under which Client engages Service Provider to perform the services described herein; and

WHEREAS, the parties desire to set forth the specific scope, deliverables, schedule and compensation for the services to be provided by Service Provider pursuant to the Master Agreement;

NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties agree as follows:

1. SCOPE OF WORK

2. PAYMENT TERMS

Compensation for the services described in Section 1 shall be as follows.

Service Provider shall submit invoices in accordance with the payment schedule. Client shall remit payment within days of receipt of a properly documented invoice. Late payments shall accrue interest at the rate of % per month, or the maximum rate permitted by applicable law, whichever is lower.

Reimbursable out-of-pocket expenses shall be pre-approved in writing and invoiced monthly. Reimbursement is subject to submission of receipts and supporting documentation.

  Expenses require prior written approval by Client

3. TERM AND TERMINATION

This Exhibit commences on and shall continue until unless earlier terminated in accordance with this Section.

Either party may terminate this Exhibit for convenience upon written notice to the other party no fewer than days prior to the effective date of termination. Either party may terminate immediately for material breach if the breaching party fails to cure such breach within thirty (30) days after receipt of written notice specifying the breach.

4. CONFIDENTIALITY

Each party acknowledges that in the course of performance it may receive Confidential Information of the other party. "Confidential Information" means non-public information disclosed in any form that is designated as confidential or that, under the circumstances of disclosure, ought reasonably to be treated as confidential. Each party shall (a) hold such Confidential Information in strict confidence, (b) not use it except as necessary to perform obligations under this Exhibit, and (c) not disclose it to any third party except to employees, contractors or advisors who have a need to know and who are bound by confidentiality obligations at least as protective as those contained herein.

The obligations under this Section shall survive termination of this Exhibit for a period of from the date of termination, except with respect to trade secrets, for which protection shall continue as long as such information qualifies as a trade secret.

5. INTELLECTUAL PROPERTY

Unless otherwise agreed in writing, Service Provider hereby assigns to Client all right, title and interest in and to deliverables specifically developed for Client under this Exhibit, including all copyrights and other intellectual property rights therein. Service Provider retains ownership of its underlying tools, methodologies and pre-existing materials, provided that Service Provider grants Client a perpetual, non-exclusive, royalty-free license to use such materials as incorporated into the deliverables.

6. CHANGE ORDERS

7. INDEMNIFICATION AND LIMITATION OF LIABILITY

Each party shall indemnify and hold harmless the other party from and against claims, damages, losses and expenses arising out of its negligent acts, willful misconduct, or breach of this Exhibit. Except for breaches of confidentiality, willful misconduct, and indemnification obligations, neither party's aggregate liability for direct damages arising under this Exhibit shall exceed the total fees paid by Client to Service Provider under this Exhibit during the twelve (12) months preceding the claim.

8. GOVERNING LAW

This Exhibit shall be governed by and construed in accordance with the laws of the state of without regard to its conflict of laws principles. The parties submit to the exclusive jurisdiction of the state and federal courts located in that state for purposes of any action arising out of this Exhibit.

9. ENTIRE AGREEMENT

This Exhibit, together with the Master Agreement and any incorporated documents, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals and communications, whether written or oral. Any amendment or modification to this Exhibit must be in writing and signed by authorized representatives of both parties.

10. ASSIGNMENT AND RELATIONSHIP OF PARTIES

Neither party may assign this Exhibit without the prior written consent of the other party, except that either party may assign to an affiliate or in connection with a merger, sale of substantially all assets, or change of control provided that the assigning party remains liable for its obligations hereunder. Service Provider is an independent contractor and nothing in this Exhibit creates an employment, partnership or agency relationship.

NOTICES

Client:

Service Provider:

By:

By:

Date:

Date:

Enter text✕

What the Business Exhibit Template Is and When It’s Used

A Business Exhibit Template is a standardized attachment used to add factual, technical, or contractual detail to a primary agreement without changing the agreement’s core terms. Exhibits commonly include schedules, specifications, pricing tables, scope of work, sample forms, or data tables that must remain part of the contract record. Because exhibits are often referenced by clause and exhibit letter, a consistent template reduces ambiguity, streamlines review, and supports clear version control when parties amend or replace exhibit content during negotiations or post-execution updates.

Why a Clear Exhibit Template Matters

A consistent Business Exhibit Template reduces disputes by presenting obligations and data in a predictable layout, simplifies reviewer workflows, and supports accurate electronic signing and long-term retention for compliance purposes.

Why a Clear Exhibit Template Matters

Who Prepares and Relies on Business Exhibits

Multiple roles draft, review, and rely on exhibits; each party needs clarity on who provides and approves exhibit content.

  • Contract administrators and procurement teams preparing vendor schedules and pricing tables for signature and archiving.
  • Legal counsel and outside counsel reviewing exhibit language for liability, IP, and limiting clauses prior to execution.
  • Project managers and technical leads supplying specifications, deliverable timelines, or acceptance criteria tied to contract obligations.

Assign clear ownership for exhibit drafting, approval, and updates to avoid version conflicts and signing errors.

Core Sections to Include in a Professional Business Exhibit Template

A practical exhibit template groups information logically so reviewers can locate critical terms quickly and signers can confirm obligations before executing the main agreement.

Title Block

Exhibit title, exhibit letter/number, associated contract name, and effective date to provide clear cross-reference to the main agreement.

Parties

Short party list showing the legal names and roles referenced by the exhibit to avoid identity mismatch between exhibit and contract.

Scope or Description

Precise description of the services, goods, or data included in the exhibit that will determine performance expectations and acceptance criteria.

Deliverables & Schedule

Detailed deliverables, milestones, and dates so project management and payment terms link directly to exhibited items.

Pricing and Fees

Line-item pricing, billing frequency, and any formula or escalation method that affects invoicing and auditability.

Signatures and Acknowledgements

Signature block, authorized signer name and title, and a statement confirming the exhibit is incorporated into the main agreement.

Required Data Elements for the Exhibit

Exhibit ID: Unique exhibit identifier
Effective Date: MM/DD/YYYY
Party Legal Names: Exact registered entity names
Scope Summary: Concise obligation phrase
Pricing Detail: Itemized amounts or formulas
Authorized Signers: Name, title, signature line

Step-by-Step: How to Complete and Attach an Exhibit

Complete exhibits in a stable draft, confirm party names and effective dates, route for review, and attach to the main agreement prior to signature to ensure incorporation.

  • 01
    Draft: Populate required fields and validate pricing or schedules.
  • 02
    Review: Send to legal and stakeholders for edits and redlines.
  • 03
    Approve: Obtain authorized sign-off for content and budget.
  • 04
    Attach: Affix exhibit to the contract and confirm cross-reference language.

How to Configure an Online Exhibit Workflow

Set up a digital workflow so exhibit changes, review steps, and signing order are captured automatically before final execution.

Field Configuration
Signer Order Sequential or parallel routing as required
Authentication Email, SMS, or higher assurance where needed
Version Control Enable document versioning and audit trail
Attachments Allow supplementary files and supporting schedules

Where to Send the Completed Exhibit and How It’s Processed

Exhibits should be routed through the same approval and execution channels as the primary agreement to ensure auditability and enforceability.

  • Internal Approvers: Legal and finance review before external distribution.
  • External Parties: Deliver to counterparty signers for review and execution.
  • Repository: Store executed exhibit with the main contract record.
  • Audit Trail: Preserve timestamps and signer attribution for compliance.

Digital Distribution and eSubmission Considerations

Choose platforms and delivery channels that support the exhibit’s required authentication level and file formats.

  • File Formats: PDF, DOCX supported for exhibits
  • Integrations: Connectors: Salesforce, NetSuite, Google Workspace
  • Security: TLS in transit; AES-256 at rest

Ensure the chosen method preserves the exhibit’s integrity, audit trail, and long-term accessibility for regulatory reviews.

Key Timing and Deadlines to Track

Schedule review and signature milestones to align exhibit start dates with main agreement obligations and any regulatory filing or tax deadlines.

Draft Completion Deadline:

Set internal due date for exhibit draft completion before contract finalization.

Review Window:

Allow sufficient time for legal and finance—typically 3–10 business days.

Execution Deadline:

Match the exhibit execution date to the contract effective date.

Filing or Reporting Dates:

Track related statutory deadlines where exhibits affect filings or tax reporting.

Retention Start:

Begin retention timeline from execution or last effective date.

Common Mistakes to Avoid When Preparing Exhibits

  • Attaching the wrong exhibit version or leaving exhibit identifiers blank, which can create ambiguity about which terms govern performance.
  • Mismatched party names between the exhibit and the main agreement, risking enforceability and payment disputes.
  • Using ambiguous pricing language or formulas without worked examples, causing billing disagreements and audit challenges.
  • Failing to capture signatures, initials, or acknowledgment lines required by the contract, leading to arguments that the exhibit was not incorporated.

Risks and Consequences of Incorrect or Missing Exhibit Details

Contract Ambiguity: Increases dispute risk
Payment Delays: Invoice rejection or withholding
Regulatory Exposure: Possible reporting or compliance violations
Enforcement Issues: Difficulty proving agreed scope
Audit Findings: Recordkeeping deficiencies
Liability: Potential indemnity or penalty claims

Real-World Examples of Exhibit Use in Business Workflows

These short customer examples show how standardized exhibits reduce friction and improve execution timelines.

Optica Ventures LLC

Brian Fitzgibbons found the interface simple for teams and customers alike.

  • Document exhibits standardized pricing across deals.
  • The result improved clarity during negotiations and reduced follow-up questions from counterparties, accelerating final acceptance of exhibits attached to term sheets.

Martin Properties

Tim Martin uses online exhibits to process lease addenda remotely.

  • Exhibits include unit-specific schedules and condition reports.
  • This enabled remote execution with full compliance, reduced in-person signings, and improved landlord-tenant document tracking during closings.

Typical Signers and Their Authority

Contract Manager — Operations

A contract manager typically drafts and maintains exhibit versions, coordinates internal approvals, and confirms the exhibit aligns with budget and delivery schedules. They ensure exhibits are attached to the correct contract and that signers have authority to bind their organization.

Authorized Executive — Legal/Finance

An authorized executive or delegated signer provides final signature authority, confirms legal sufficiency, and accepts financial commitments stated in the exhibit. Their signature must match the authority level defined in corporate resolutions or signing policies.

eSignature Pricing and Feature Comparison for Exhibit Workflows

Basic cost and feature factors relevant to signing exhibits: starting price, trial availability, bulk-send capability, audit trail presence, HIPAA compliance, and envelope caps.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envs/user/yr Varies Varies Varies

Frequently Asked Questions About Business Exhibit Templates

Answers to common questions about drafting, signing, and preserving exhibits for corporate and regulated workflows.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users