Is an e-signature valid on an Exhibit Update?

Yes. Electronic signatures are generally binding under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA laws if intent, consent, attribution, and retention requirements are met.

When is notarization required?

Notarization depends on state law and the parent agreement; if the exhibit amends a deed or other recordable instrument, notarization and witness rules may apply.

What if the signer lacks authority?

If signature authority is not properly delegated, the counterparty may challenge validity. Obtain a delegation, resolution, or ratification before proceeding.

How do I replace a previous exhibit?

Mark the prior exhibit as superseded, attach the replacement exhibit, and include explicit language stating the replacement takes precedence as of the effective date.

Can I use remote notarization?

Remote online notarization is permitted in many states subject to identity-proofing and recording requirements; verify your state’s RON rules before relying on remote notary services.

How should executed exhibits be stored?

Store the executed PDF with its audit trail in your contract repository, record metadata (effective date, parties, change summary), and apply retention rules consistent with legal and industry requirements.

Electronic Signature
Templates
Miscellaneous
Business Exhibit Update

Business Exhibit Update

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BUSINESS EXHIBIT UPDATE

Company Name: Contractor Name:

Master Agreement Date: Exhibit Number: Effective Date of Update:

WHEREAS

WHEREAS, Company and Contractor entered into the Master Agreement identified above, which incorporates certain exhibits including the exhibit identified by Exhibit Number; and

WHEREAS, the parties now desire to modify and update the identified exhibit to reflect agreed changes to scope, deliverables, schedule, and compensation as set forth in this Business Exhibit Update (the "Update"); and

WHEREAS, except as expressly amended by this Update, the terms and conditions of the Master Agreement shall remain in full force and effect.

UPDATED ITEMS

Please indicate which sections of the exhibit are being updated (check all that apply):

Description / Scope Deliverables Pricing / Payment Schedule / Milestones Other

If Other, describe:

SCOPE OF WORK

The exhibit is amended to include the following scope of work. The parties acknowledge that this description supersedes any conflicting scope language previously contained in the exhibit.

Updated Scope of Work:

PAYMENT TERMS

The parties agree the compensation for the updated work shall be as follows.

Total Amount Payable: Payment Schedule / Milestones: Late Payment Fee (if any):

Invoices issued under this Update shall be due and payable within days of receipt unless otherwise specified above. Late fees shall accrue as set forth above and interest shall be permitted to the maximum extent allowed by applicable law.

TERM AND TERMINATION

This Update shall commence on the Start Date and continue until the End Date unless earlier terminated in accordance with this section.

Start Date: End Date:

Termination Notice Period:

Either party may terminate this Update for material breach by the other party that remains uncured thirty (30) days after written notice specifying the breach. Termination of this Update shall not relieve the parties of obligations that by their nature survive termination.

CONFIDENTIALITY

The parties acknowledge that Confidential Information shall include non-public business information disclosed in connection with the Work. Each recipient shall (a) hold Confidential Information in strict confidence; (b) use it solely to perform obligations under the Master Agreement and this Update; and (c) disclose it only to employees or contractors with a need to know who are bound to confidentiality obligations at least as protective as those herein. Confidential Information does not include information that is or becomes publicly known other than by breach of this Update, was rightfully known prior to disclosure, or is required to be disclosed by law, provided the disclosing party gives prompt notice to the other to seek protective measures.

The parties agree that a breach of this confidentiality obligation may cause irreparable harm for which monetary damages would be inadequate, and the non-breaching party shall be entitled to equitable relief in addition to any other remedies.

GOVERNING LAW

This Update shall be governed by and construed in accordance with the laws of the State of without regard to conflict of law principles. The parties submit to the exclusive jurisdiction of state and federal courts located in that state for resolution of disputes arising under this Update.

ENTIRE AGREEMENT; AMENDMENT

This Update, together with the Master Agreement and the exhibits as amended, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements and understandings, whether written or oral. Except as expressly set forth in this Update, no other amendments or modifications shall be effective unless in writing and signed by authorized representatives of both parties.

To the extent of any conflict between the terms of the Master Agreement and this Update with respect to the Exhibit identified above, the terms of this Update shall govern solely with respect to that Exhibit.

ATTACHMENTS

The following documents are attached to and incorporated into this Update:

Attachment Details:

By signing below, the authorized representatives of the parties acknowledge and agree that this Business Exhibit Update amends the exhibit identified above and that they are authorized to bind their respective parties to the terms set forth herein.

Company Printed Name:

By:

Date:

Contractor Printed Name:

By:

Date:

What a Business Exhibit Update Is and when it’s used

A Business Exhibit Update is a formal revision to an exhibit, schedule, or attachment that modifies or clarifies terms previously appended to a contract or agreement. Typical uses include updating pricing schedules, replacing technical specifications, correcting party information, or adding regulatory disclosures. An exhibit update usually references the parent agreement by name and date, describes the change with precision, and attaches the revised exhibit as a marked replacement or addendum. Proper formatting, clear effective dates, and validated signatures are essential to preserve enforceability and ease downstream administration.

Why a clear Exhibit Update matters for contract integrity

A clear Exhibit Update reduces ambiguity, aligns expectations, and creates an auditable record of changes tied to the original agreement. It minimizes disputes by documenting what changed, when, and by whom, and it supports regulatory and tax compliance when exhibits affect reporting or deliverables.

Typical teams that prepare or review Exhibit Updates

Internal stakeholders commonly responsible for updates include contract managers, legal counsel, and business operations teams who must ensure accuracy and authorization before distribution.

Contract administrators and legal teams responsible for drafting and approval workflows.
Finance and accounting when exhibits alter pricing, billing schedules, or tax reporting.
Operations and project managers who attach technical specifications or timelines.

Who can execute an Exhibit Update

Authorized Representative

An employee with delegated signing authority may sign if the parent agreement permits delegation. Confirm corporate resolution, procurement limits, or delegation matrices before accepting the signature as binding.

Corporate Officer

An officer or officer-equivalent (CEO, CFO, COO) typically has express authority to execute contract amendments. Where authority is unclear, obtain a confirming delegation or board minute to prevent later disputes.

Core elements of a professional Exhibit Update

A professionally prepared Exhibit Update is concise, references the original agreement, shows the exact changes, and provides a clear signature block. Each component should be labeled so reviewers can match the update to internal records and audit logs.

Header

Include exhibit title, parent agreement name, effective date, and version or revision number so reviewers can immediately place the update in context and avoid misapplication of prior exhibit versions.

Purpose Statement

A one- or two-sentence description that explains why the exhibit is being updated, summarizing the substantive change without repeating the full exhibit text.

Revised Text

Provide the amended exhibit text with tracked changes or show 'deleted' and 'added' language. When entire exhibits are replaced, include both the prior and the replacement exhibit for clarity.

Cross-References

Cite the governing clause in the parent agreement that authorizes amendments and any internal change control numbers used by project or contract management systems.

Signature Block

Provide printed name, title, company name, date, and witness or notary fields if required by the parent agreement or applicable law; identify signer authority explicitly.

Attachments

List supporting documents, version-controlled exhibits, and any approvals or purchase orders that must accompany the update for downstream processing.

Step-by-step: preparing and finalizing the Exhibit Update

Follow these sequential steps to prepare, approve, sign, and distribute a legally sound Exhibit Update.

01

Draft: Prepare the updated exhibit text and a brief purpose statement.
02

Verify Authority: Confirm the signer has delegated authority under internal policies.
03

Collect Signatures: Route for signature using approved authentication and audit-trail methods.
04

Distribute: Send final executed copies to all parties and update contract repository records.

How to configure the online workflow for an Exhibit Update

Set up an electronic workflow that enforces required fields, signer order, and authentication to reduce execution errors.

Field	Configuration
Template	Create a reusable template with locked reference fields and required signature blocks.
Recipients	Define signer order and role-based recipients to enforce approvals.
Authentication	Select email link, SMS code, or stronger methods for sensitive exhibits.
Notifications	Enable reminders and completion notifications for auditability.

Routing and submission: who gets copies and where they go

An Exhibit Update typically follows a simple routing path to ensure visibility and record capture across teams and external parties.

Originator: Uploads exhibit, selects recipients, and adds context notes for reviewers.
Internal Review: Legal and finance review then approve or request edits before signature routing.
Counterparty: Counterparty reviews and signs; authentication is captured in the audit trail.
Repository: Executed copy stored in the contract management system and shared with stakeholders.

Digital signing and delivery requirements

Use an eSignature platform that supports audit trails, required authentication, and the file formats used by your organization.

File Formats: PDF, DOCX, and tagged HTML are commonly supported for exhibits.
Integrations: Connectors for Salesforce, NetSuite, and Microsoft 365 ease distribution and repository updates.
Security: TLS and AES encryption protect documents in transit and at rest.

Key timing considerations and internal deadlines

Track effective dates and internal deadlines to avoid performance gaps and reporting lapses when exhibits change obligations or payment terms.

Effective Date:

Determine whether the update is retroactive or prospective and document the date clearly.

Signature Deadline:

Set an internal deadline to secure all required signatures before implementation.

Notice Periods:

Account for any notice periods triggered by the change per the parent agreement.

Accounting Cutoffs:

Coordinate with finance for period-end recognition and billing cycles.

Retention Trigger:

Mark records for retention after execution per corporate policy.

Typical processing milestones from draft to archived record

A common milestone sequence helps stakeholders track progress and ensures nothing is missed between drafting and long-term storage.

01

Drafting Complete

Draft finalized and versioned for review; includes change log and attachments.

02

Internal Approval

Legal and finance approvals obtained according to signing thresholds.

03

Signatures Collected

All parties sign using chosen authentication and witness/notary processes.

04

Archive and Notify

Executed exhibit filed in the repository and relevant teams receive notice.

Common mistakes that delay or invalidate Exhibit Updates

Failing to reference the parent agreement precisely, creating ambiguity over which contract the update amends.
Using informal or incomplete signatures (initials only) when the agreement requires full execution or notarization.
Omitting internal approvals or exceeding delegated signing authority, which can lead to repudiation claims by the counterparty.
Not versioning exhibits or retaining the superseded exhibit, complicating audits and historical dispute resolution.

Required information to include on every Exhibit Update

Exhibit Title: Exact exhibit name

Effective Date: MM/DD/YYYY

Parties: Full legal names

Description: Concise summary of change

Reference Clause: Parent agreement citation

Signatures: Printed name and title

Consequences of incomplete or incorrect Exhibit Updates

Contract Ambiguity: May trigger disputes or differing interpretations

Tax Exposure: Incorrect exhibits can affect reporting obligations

Regulatory Risk: Industry rules (HIPAA, FERPA) may impose penalties

Invalid Signature: Improper execution can void the update

Operational Delay: Implementation may be blocked until resolved

Litigation Cost: Disputes increase legal and remediation expense

How an Exhibit Update differs from an amendment or an addendum

Use the table below to distinguish between related document types so you choose the correct approach to change contract terms.

Criteria	Exhibit Update	Amendment	Addendum
Primary Purpose	replace or revise exhibit text	change contract terms	add supplemental terms
Reference	exhibit-specific	agreement clause	agreement attachment
Execution	same signature block typical	often requires full signatures	typically requires signatures
Scope	limited to exhibit content	broad contractual scope	narrow supplemental scope

How to download, save, and share executed Exhibit Updates

Preserve a tamper-evident executed copy and maintain clear folder structure in the contract repository to support audits and future amendments.

PDF (final)

Export a PDF/A copy with an embedded audit trail and visible signature blocks for long-term storage and distribution.

DOCX (editable)

Keep an editable copy for internal records only; do not circulate as the executed version to external parties.

Signed Package

Download the full signed package including audit report, certificate of completion, and any attachments in one file set.

Repository Record

Store the executed file in the contract management system with metadata: effective date, parties, and change summary.

Frequently asked questions about Business Exhibit Updates

Answers address common execution, authentication, and recordkeeping issues encountered when preparing exhibit revisions.

Need help? Contact support

Is an e-signature valid on an Exhibit Update?
Yes. Electronic signatures are generally binding under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA laws if intent, consent, attribution, and retention requirements are met.
When is notarization required?
Notarization depends on state law and the parent agreement; if the exhibit amends a deed or other recordable instrument, notarization and witness rules may apply.
What if the signer lacks authority?
If signature authority is not properly delegated, the counterparty may challenge validity. Obtain a delegation, resolution, or ratification before proceeding.
How do I replace a previous exhibit?
Mark the prior exhibit as superseded, attach the replacement exhibit, and include explicit language stating the replacement takes precedence as of the effective date.
Can I use remote notarization?
Remote online notarization is permitted in many states subject to identity-proofing and recording requirements; verify your state’s RON rules before relying on remote notary services.
How should executed exhibits be stored?
Store the executed PDF with its audit trail in your contract repository, record metadata (effective date, parties, change summary), and apply retention rules consistent with legal and industry requirements.

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