Commercial Invoice
Itemized sale record: buyer/seller, HS tariff codes, value, INCOTERMS, currency, and shipment details for customs valuation and duty assessment.
Complete, accurate export forms reduce customs delays, avoid enforcement actions under export-control and customs statutes, and ensure timely payment and delivery. Proper documentation also supports trade classification, duty assessment, and records needed for audits or government inquiries.
Export forms are completed by a mix of internal teams and external partners depending on company size and transaction complexity.
Smaller businesses often rely on brokers or third-party platforms; larger exporters keep these tasks in-house with documented processes.
Itemized sale record: buyer/seller, HS tariff codes, value, INCOTERMS, currency, and shipment details for customs valuation and duty assessment.
Carrier-issued transport contract and title document containing routing, consignee, notify party, container details, and shipment dates for carrier and customs use.
Government authorization when items or end-uses need Commerce Department (EAR) or State Department (ITAR) licenses; includes license number and conditions.
Electronic Export Information filed to AES for shipments meeting reporting thresholds; supports trade statistics, screening, and export control compliance.
Country-of-origin declaration required by some trading partners or preferential trade programs to determine tariff treatment.
Detailed contents listing by package, weight, and dimensions to help customs inspection, freight handling, and inventory reconciliation.
| Field | Configuration |
|---|---|
| Signature order | Sequential approvals: compliance → sales → finance |
| Authentication | Email + SMS code for external signers |
| Conditional fields | Show ECCN field when flagged by commodity selection |
| Retention policy | Automated export to secure archive after signing |
Export workflows need secure file formats, integrations with filing systems, and reliable delivery to brokers and carriers.
Ensure your platform supports audit trails, conditional fields, and secure export of signed documents to both internal archives and third-party logistics partners.
File prior to loading/departure to avoid export holds.
Processing varies; allow weeks for Commerce or State reviews.
Submit docs before carrier manifest deadlines.
Inspections can delay release; maintain responsive documentation.
Retention begins on the document creation or filing date.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 env/user/yr | Depends | Depends | Depends |