Executive Summary
Concise overview of the most material exposures, recent incidents, and top mitigation priorities. This section should include quantified potential loss ranges and the date of last update for rapid executive review.
A well-completed workbook reduces ambiguity about exposures, provides a consistent record for insurers and auditors, and speeds internal decision-making. It supports insurance placement, regulatory reporting, and incident response while creating a reusable baseline for periodic reviews and updates.
The workbook is completed by business owners, risk managers, compliance teams, and external advisers who need a consolidated exposure profile.
Use the workbook as a shared working document: internal teams complete operational fields while legal and finance validate contract, tax, and insurance entries before final review.
Concise overview of the most material exposures, recent incidents, and top mitigation priorities. This section should include quantified potential loss ranges and the date of last update for rapid executive review.
Catalog of physical and digital assets, owned and leased property, critical systems, and third-party services. For each item include location, replacement cost, owner, and current controls.
Row-level entries for each identified risk with likelihood, impact scoring, current controls, residual risk rating, and assigned owner to drive mitigation and tracking.
Documentation of internal controls, monitoring frequency, test results, and gaps. Link control tests to remediation plans and evidence attachments.
Summary of insurance policies, limits, deductibles, notice periods, and key contractual indemnities or hold-harmless clauses that affect transfer of risk.
Chronological record of prior losses, near-misses, and claims with root-cause notes, costs, corrective actions, and lessons learned to inform underwriting and controls design.
| Field | Configuration |
|---|---|
| Signer Roles | Assign primary, reviewer, and approver roles for sequential routing |
| Authentication | Choose email or SMS code; use stronger auth for sensitive entries |
| Conditional Fields | Enable logic so only relevant questions appear based on prior answers |
| Audit Trail | Capture timestamps, IPs, and version history for compliance |
For regulated industries, confirm platform certifications and BAA availability where HIPAA applies; maintain local retention rules and secure export options for audits.
Update the workbook at least once per year or at material change
Complete 60–90 days before policy renewal to allow underwriting
Record incidents within 30 days of discovery
Deliver current workbook when requested in M&A or financing
Retain copies and evidence for the audit retention period
Inventory and risk register drafted by contributors
Legal reviews contract and indemnity disclosures
Finance confirms revenue and liability entries
Authorized signer executes final version and date
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes (Premium tier) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
A property manager consolidated lease and claim history into a single workbook for renewal cycles and underwriting
A legal services firm used a central workbook to track indemnities and prior claims across clients