Identification
Full legal name of individual and legal business entity for clear identity matching and background checks.
A consistent Business Faces Template reduces uncertainty about signer authority, speeds onboarding, and centralizes contact data for contract execution. It supports enforceability by documenting who has express signing power and creates a reliable record for audits and regulatory reviews.
Organizations across legal, finance, HR, and vendor management teams use Business Faces Template to record authorized company representatives and key contacts.
The template is also useful to procurement and operations teams that require a single source of truth for approval routing and dispute resolution.
Corporate counsel confirms that named signers are authorized under bylaws or corporate resolution, records delegation limits, and retains the template with legal files to support contract enforceability and future disputes.
Vendor managers verify payment and remittance details, ensure W-9/TIN receipt when required, and use the template to route invoices to authorized approvers while maintaining an auditable record for finance teams.
Full legal name of individual and legal business entity for clear identity matching and background checks.
Official job title or role, plus any limits on signing authority or delegated approval thresholds.
Employer Identification Number (EIN) or TIN as applicable for vendor setup and tax reporting.
Business address, phone, and email used for notices and contract delivery.
Statement confirming the individual is authorized to sign and any corporate resolution reference.
Signature line, printed name, title, and date to evidence execution and intent.
| Field | Configuration |
|---|---|
| Required Fields | Legal name | TIN | Signature |
| Routing | Sequential approvals | Legal then Finance |
| Authentication | Email link or SMS code |
| Retention | Automated export to secure storage |
Choose a platform that supports required authentication, audit trails, and integrations with your CRM or document storage.
Ensure the chosen system can export signed records in an immutable format and retains audit metadata for compliance reviews.
| Document | Business Faces Template | Corporate Resolution |
|---|---|---|
| Purpose | record signers | authorize broad corporate actions |
| Typical Use | onboarding and vendor setup | board-level authorization |
| Signatures Required | named signers | board officers or secretary |
| Filing | internal record | corporate minute book |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
A procurement team sends the template to a new supplier to capture legal name and TIN
A finance team requests the template to confirm who can approve payments
Provide W-9 to payers upon request; no fixed federal deadline
1099-NEC and W-2 to recipients are due Jan 31
Retain I-9 for 3 years after hire or 1 year after termination, whichever is later (8 CFR §274a.2)
Individual returns due April 15 (Form 1040)
Keep signed template and audit data per retention schedule for IRS and internal audit
Draft and approve standard fields and legal language.
Request and receive completed templates from signers.
Confirm identity and authority against corporate records.
Store signed record with audit trail for retention period.