Can the proposal be signed electronically?

Yes. Electronic signatures are legally valid in the United States under the ESIGN Act (15 U.S.C. ch. 96) and UETA in most states, provided the signature shows intent, consent, attribution, and retention ability. Ensure consumer-facing disclosures if required.

When is notarization or witnesses required?

Notarization or witness requirements depend on the document's legal effect and state rules. Most business proposals do not require notarization, but attachments like deeds or powers of attorney may. Verify with state notary guidance where applicable.

What if a signer’s name does not match records?

Mismatched legal names can delay payments or tax reporting. Update the form to reflect the exact legal entity or attach proof of DBA or formation documents to reconcile records.

How do I amend a proposal after signing?

Create a written amendment or change order signed by the same authorized parties. Do not alter the original signed PDF in place; execute an amendment to preserve auditability and chain of title.

Which retention practices should be used?

Follow retention tied to the agreement term plus applicable regulatory minima: IRS records three years (IRC §6501(a)), HIPAA records six years (45 CFR §164.530(j)). Retain signed originals with audit trails.

How to resolve delivery or formatting disputes?

Keep and share sample data and hashes, include acceptance tests in the proposal, and capture delivery timestamps and logs to prove conformity with the agreed format and schedule.

Electronic Signature
Templates
Miscellaneous
Business Feed Proposal

Business Feed Proposal

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BUSINESS FEED PROPOSAL

Proposal Date Proposal Reference

Parties

Client Name:

Company / Entity (Client):

Provider Name:

Company / Entity (Provider):

Recitals

WHEREAS, Client desires to obtain a business feed service consisting of structured and scheduled data delivery, business updates, and related advisory content as further described in this Proposal; and

WHEREAS, Provider represents that Provider has the experience, personnel and technical capability to provide such business feed services on the terms and conditions set forth herein; and

WHEREAS, the parties desire to set forth the scope, fees, delivery schedule and contractual terms applicable to the services to be performed beginning on the Effective Date below.

Effective Date:

Scope of Work

Provider shall deliver and maintain a business feed service tailored to Client's requirements. The service shall include the following deliverables, parameters, and acceptance criteria:

Detailed Scope and Deliverables Delivery Schedule

Payment Terms

Client shall pay Provider the fees set forth below in consideration for the services described in this Proposal. All fees are stated in the currency specified by the parties and are due in accordance with the schedule below.

Total Fee Payment Schedule Late Payment Fee

All invoiced amounts not disputed in good faith within ten (10) business days of receipt shall be deemed accepted. Client is responsible for all reasonable costs of collection of past due amounts, including attorneys' fees.

Term and Termination

This Proposal commences on the Effective Date and shall continue until the End Date unless earlier terminated as provided below.

Start Date End Date Termination Notice Period

Either party may terminate this Proposal for material breach that remains uncured for thirty (30) days following written notice. Termination for convenience may be exercised with the notice period set forth above, subject to payment for services performed through the termination effective date.

Confidentiality

"Confidential Information" means non-public information disclosed by a party in connection with this Proposal, whether marked confidential or identified at disclosure. Each party shall: (i) use Confidential Information solely for performance under this Proposal, (ii) restrict disclosure to employees and contractors on a need‑to‑know basis subject to confidentiality obligations at least as protective as those herein, and (iii) exercise commercially reasonable care to protect Confidential Information from unauthorized use or disclosure.

Confidential Information does not include information that: (a) is or becomes publicly available other than by breach, (b) was known to the receiving party without restriction prior to disclosure, or (c) is rightfully received from a third party without restriction. Upon termination or written request, receiving party shall return or destroy Confidential Information and certify such action if requested.

Confidentiality Duration

Intellectual Property and Use Rights

Provider retains all right, title and interest in and to Provider's preexisting materials, tools, methodologies and intellectual property used to provide the Services. Client is granted a non-exclusive, non-transferable license to use deliverables provided under this Proposal for Client's internal business purposes as specified herein. Any transfer or assignment of intellectual property rights shall be set forth in a separate written agreement.

Warranties and Liability

Provider warrants that it will perform services in a professional and workmanlike manner consistent with industry standards. EXCEPT AS EXPRESSLY WARRANTED HEREIN, THE SERVICES ARE PROVIDED "AS IS" AND PROVIDER DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED. IN NO EVENT SHALL EITHER PARTY'S AGGREGATE LIABILITY FOR CLAIMS ARISING OUT OF THIS PROPOSAL EXCEED THE AMOUNTS PAID BY CLIENT TO PROVIDER UNDER THIS PROPOSAL DURING THE SIX (6) MONTHS PRECEDING THE EVENT GIVING RISE TO LIABILITY.

Governing Law

This Proposal shall be governed by and construed in accordance with the laws of the State of: , without regard to conflict of laws principles.

Entire Agreement

This Proposal, including any exhibits and accepted statements of work incorporated by reference, constitutes the entire agreement between the parties with respect to the subject matter herein and supersedes all prior and contemporaneous agreements, proposals, and communications, whether written or oral. Any modification must be in writing and signed by authorized representatives of both parties.

Acceptance

By signing below, the undersigned authorized representatives of Client and Provider agree to be bound by the terms of this Business Feed Proposal and authorize Provider to commence performance as specified herein.

Client:

By:

Date:

Provider:

By:

Date:

What a Business Feed Proposal Is and When It’s Used

A Business Feed Proposal is a formal document that describes the scope, format, delivery, pricing, security and legal terms for providing a recurring or one-time data feed or business information service to a client. It typically includes an executive summary, data specification, delivery schedule, acceptance criteria, pricing and payment terms, service-level commitments, and required attachments such as sample data, technical schemata, and proof of identity or authority. The proposal functions as the commercial and technical baseline for negotiation and subsequent contracting between provider and recipient.

Why a Clear Business Feed Proposal Matters

A well-structured Business Feed Proposal reduces misunderstandings, defines measurable deliverables, and sets expectations for delivery, format, and security. Clear proposals speed procurement review and reduce the need for repeated clarifications.

Typical Users and Stakeholders

Several roles commonly prepare or review Business Feed Proposals in commercial engagements.

Procurement teams and purchasing managers who evaluate vendor fit and costs for data services.
Product managers and data engineers who verify technical specifications, formats, and SLAs.
Legal and compliance officers who review contract terms, data processing clauses, and regulatory obligations.

Each stakeholder focuses on different sections — align the document to address procurement, technical, and legal review points explicitly.

Essential Sections to Include in the Proposal

Organize the document so each core topic is easy to find: summary, scope, technical specs, schedule, pricing, and contractual terms.

Executive Summary

Concise statement of purpose, primary deliverables, and a one-line description of value and scope for quick reviewer orientation.

Data Specification

Precise schema, field definitions, file formats (CSV, JSON, XML), sample records, timezone and timestamp format, and error-handling rules.

Delivery Schedule

Frequency, delivery method (SFTP, API, secure link), expected latency, and maintenance or holiday blackout windows.

Pricing and Payment

Unit pricing model, setup fees, volume discounts, billing cadence, invoicing details, and accepted payment terms such as Net 30.

Service Levels

Availability targets, incident response times, uptime credits, and procedures for reporting or escalating service issues.

Legal & Compliance

Data use restrictions, confidentiality provisions, governing law, indemnities, privacy controls and any required attestations or BAAs.

Core Required Information

Company Legal Name: Exact registered name

Primary Contact: Name, role, email, phone

Data Sources: Origin systems or feeds

Data Format: CSV, JSON, XML

Security Controls: Encryption, access limits

Compliance Notes: HIPAA, PCI, or other claims

Step-by-Step: Completing and Issuing the Proposal

Follow these sequential steps to prepare, validate, sign and distribute a Business Feed Proposal efficiently.

01

Draft the Proposal: Assemble specs, pricing, attachments and final text.
02

Validate Technical Details: Confirm schema, sample data and delivery method with engineers.
03

Obtain Approvals: Route to procurement, legal and finance for sign-off.
04

Sign and Distribute: Execute signatures and send executed copies to stakeholders.

Configuring an Online Proposal Workflow

Set up a repeatable workflow with template fields, reviewers, and signature order to reduce manual steps.

Field	Configuration
Template	Save as PDF/DOCX template with fillable fields
Reviewer Sequence	Add procurement, legal, then finance in order
Authentication	Use email links, SMS codes, or stronger OTP as required
Delivery Options	Choose SFTP, API push, or secure download link

Where to Send or File the Executed Proposal

Decide final destinations for executed copies and archival location before issuing the proposal to avoid rework.

Client Procurement: Email signed PDF to procurement contact for records.
Project Team: Upload executed file to project repository or ticket.
Accounting: Forward invoice and signed terms for billing setup.
Legal Archive: Store in secure records with audit trail retention.

Distribution and Signing Methods to Consider

Choose methods that meet technical, security, and legal needs for your recipients.

Secure Email Delivery: Password-protected or encrypted attachments
Signed Link: One-time or expiring links with audit trail
System Integration: Push signed documents into CRM or storage

Match delivery to recipient capabilities and internal retention rules; prefer methods that capture audit details and signer attribution.

Sample eSignature Vendor Comparison for Executing Proposals

Common platform features and starter price points to consider when selecting an eSignature provider for proposal execution.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes (Business Premium)	Yes	Yes	Yes	Limited
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes (BAA available)	Yes (BAA available)	Yes (BAA available)	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Common Preparation Errors to Avoid

Missing or inconsistent effective dates that create ambiguity about obligation start dates and milestone timing.
Mismatched legal entity names or TINs that delay onboarding, trigger backup withholding, or block payments.
Ambiguous data specifications without samples that lead to integration errors and delivery disputes.
Insufficient signer authentication or missing audit trail details for consumer-facing agreements under ESIGN requirements.

Key Risks and Consequences of Errors

Late 1099 Penalties: $60–$330 per form

Intentional Disregard: $660+ per form, no cap

I-9 Paperwork: $281–$2,789 per violation

Backup Withholding: 24% withholding rate

Contract Risk: Ambiguity may render provisions unenforceable

Data Breach Exposure: Regulatory fines and remediation costs

Typical Timelines and Processing Expectations

Set and communicate realistic internal and client timelines to prevent approval bottlenecks and missed milestones.

Proposal Submission Window:

Allow 7–14 business days for internal review and redlines

Client Review Period:

Expect 7–21 days depending on procurement cycles

Signature Window:

Allow 14–30 days for final execution

Onboarding Start:

Begin technical onboarding within 14–60 days after signature

Billing Effective Date:

Start billing on the Effective Date or as contractually specified

Real-World Examples of Proposal Use

Two brief examples illustrate how organizations use standardized proposals to accelerate contracting and delivery.

Tim Martin — Martin Properties

A regional property manager standardized feed proposals to reduce review cycles and align closing schedules.

The team used templated delivery and SLAs to meet escrow timing.
"I can process and execute all of these documents online with 100% compliance and built-in security..." — demonstrating how streamlined templates cut administrative overhead and support mobile execution.

John Butler — Fertility Centers of Illinois

A healthcare provider used detailed data and privacy sections to secure approvals from legal and privacy teams.

Explicit HIPAA language and a BAA clarified responsibilities.
"The airSlate SignNow team has been exceptional, responsive, the API has been great..." — showing that clear technical and compliance detail reduces iteration and improves implementation speed.

Frequently Asked Questions and Troubleshooting

Answers to common questions about completing, signing, and storing the Business Feed Proposal.

Need help? Contact support

Can the proposal be signed electronically?
Yes. Electronic signatures are legally valid in the United States under the ESIGN Act (15 U.S.C. ch. 96) and UETA in most states, provided the signature shows intent, consent, attribution, and retention ability. Ensure consumer-facing disclosures if required.
When is notarization or witnesses required?
Notarization or witness requirements depend on the document's legal effect and state rules. Most business proposals do not require notarization, but attachments like deeds or powers of attorney may. Verify with state notary guidance where applicable.
What if a signer’s name does not match records?
Mismatched legal names can delay payments or tax reporting. Update the form to reflect the exact legal entity or attach proof of DBA or formation documents to reconcile records.
How do I amend a proposal after signing?
Create a written amendment or change order signed by the same authorized parties. Do not alter the original signed PDF in place; execute an amendment to preserve auditability and chain of title.
Which retention practices should be used?
Follow retention tied to the agreement term plus applicable regulatory minima: IRS records three years (IRC §6501(a)), HIPAA records six years (45 CFR §164.530(j)). Retain signed originals with audit trails.
How to resolve delivery or formatting disputes?
Keep and share sample data and hashes, include acceptance tests in the proposal, and capture delivery timestamps and logs to prove conformity with the agreed format and schedule.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now