Is an electronic signature legally binding?

Yes. Under the ESIGN Act (15 U.S.C. §7001) and state UETA laws, electronic signatures are generally legally equivalent to handwritten signatures when intent, consent, attribution, and record retention requirements are satisfied.

What makes an e-signature admissible?

Admissibility rests on demonstrating signer intent, consent to electronic records, clear attribution to the signer, and the ability to retain and reproduce the record, consistent with the four-part test in ESIGN and UETA.

Do I need notarization or witnesses?

Most Business Figures Documents do not require notarization, but specific attachments (deeds, affidavits, or powers of attorney) may. Check state notary and witness rules for the specific document involved.

How should I authenticate signers?

Select an authentication level appropriate to risk: email link for low risk, SMS or knowledge-based verification for medium risk, and multi-factor or advanced methods for high-value transactions or regulated records.

Can I amend a signed Business Figures Document?

Use an amendment or addendum executed and signed by all required parties; maintain the original signed document and attach the amendment to preserve a continuous audit trail for legal and tax purposes.

How long must I keep signed copies?

Retention depends on purpose: retain financial records at least 3 years per IRC §6501(a), keep HIPAA-related records 6 years (45 CFR §164.530(j)), and follow longer state or industry-specific retention where applicable.

Electronic Signature
Templates
Miscellaneous
Business Figures Document

Business Figures Document

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Business Figures Document

This Business Figures Document (the Agreement) is made effective as of by and between Company Name: with principal place of business at , and Counterparty Name: with principal place of business at .

Recitals

WHEREAS, Company develops, maintains and compiles certain financial figures, projections, cost allocations, revenue breakdowns and other business metrics (together, Business Figures) relevant to the parties' evaluation and performance of commercial activities; and

WHEREAS, Counterparty requires access to specific Business Figures for the purposes set forth in this Agreement and Company is willing to disclose such Business Figures on the terms and conditions contained herein; and

WHEREAS, the parties intend that the Business Figures provided shall be accurate to the best of Company's knowledge and shall be used by Counterparty solely as provided in this Agreement.

Scope of Work

Company shall provide Counterparty with the Business Figures described below and any associated explanatory schedules, assumptions and working papers necessary to understand the figures. The Business Figures to be delivered and the intended use are described in detail:

Business Figures — Itemization

The following itemized figures shall be provided by Company and constitute the primary deliverables under this Agreement.

Item 1 — Description Item 1 — Amount Item 2 — Description Item 2 — Amount Item 3 — Description Item 3 — Amount

Payment Terms

In consideration for the Business Figures, Counterparty shall pay Company the amounts specified below in accordance with the schedule and terms set forth.

Total Agreed Amount Payment Schedule (describe milestones, percentages, or dates) Late Payment Fee

Late payments shall incur an interest charge of percent per month on the outstanding balance, calculated from the due date until paid in full. In addition, Counterparty shall be responsible for reasonable collection costs and attorney fees.

Term and Termination

This Agreement shall commence on and shall continue until unless earlier terminated in accordance with this Section.

Either party may terminate this Agreement for convenience upon written notice to the other party delivered at least prior to termination. Termination for cause may be effected immediately upon written notice if the other party materially breaches this Agreement and fails to cure such breach within thirty (30) days following receipt of written notice specifying the breach.

Confidentiality

All Business Figures, supporting schedules and any non-public information exchanged under this Agreement shall be deemed Confidential Information. Confidential Information shall not include information that: (a) is or becomes publicly available through no wrongful act of the receiving party; (b) was in the receiving party's possession prior to disclosure as evidenced by written records; or (c) is independently developed by the receiving party without use of the disclosing party's Confidential Information.

The receiving party shall: (i) use Confidential Information solely for the purposes set forth in this Agreement; (ii) protect Confidential Information with at least the same degree of care used to protect its own confidential information but no less than reasonable care; and (iii) limit access to Confidential Information to employees and advisors who have a need to know and who are bound by confidentiality obligations at least as protective as those herein. Upon written request or termination of this Agreement, the receiving party shall return or destroy Confidential Information and certify such destruction upon request.

Representations and Warranties

Each party represents and warrants that it has full corporate power and authority to enter into this Agreement, that the execution and performance of this Agreement will not violate any agreement or obligation by which it is bound, and that the individual signing on its behalf is authorized to do so.

Company further represents that the Business Figures provided are prepared in good faith based on reasonable assumptions and are accurate to the best of Company's knowledge as of the date provided; however, Company does not warrant future results or guarantees arising from use of the Business Figures.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflicts of law principles. The parties submit to the exclusive jurisdiction of state and federal courts located in such state for the resolution of disputes arising under this Agreement.

Entire Agreement

This Agreement, including all schedules and exhibits attached hereto and any statements of work incorporated by reference, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, negotiations, representations and understandings, whether written or oral. No amendment to this Agreement shall be effective unless in writing and signed by authorized representatives of both parties.

Acknowledgment

The undersigned certify that the Business Figures listed in this document are complete and accurate to their knowledge and that they are authorized to enter into this Agreement on behalf of the respective parties.

I acknowledge receipt of the Business Figures and agree to the terms above:

I certify that I have the authority to bind my organization to this Agreement.

Company

Party Label:

By:

Date:

Counterparty

Party Label:

By:

Date:

What the Business Figures Document Is and When It’s Used

The Business Figures Document is a structured financial summary that records key monetary items such as revenues, expenses, assets, liabilities, and selected performance metrics for a business period. Organizations use it for internal reporting, lender or investor review, budgeting, audit support, and to populate formal filings. The document typically consolidates source schedules, reconciliations, and explanatory notes so reviewers can verify figures quickly. When shared electronically it should include an audit trail and clear signer attribution to preserve evidentiary value under U.S. e-signature laws.

Why a Clear Business Figures Document Matters

A precise Business Figures Document reduces misinterpretation, supports regulatory compliance, and creates an auditable record for financial decisions; it helps lenders, auditors, and management rely on a single source of truth with verifiable signatory evidence.

Who Typically Prepares and Reviews This Document

Typical creators and reviewers vary by organization size and purpose; responsibilities focus on accuracy, authorization, and distribution.

CFOs and finance teams preparing reconciled figures for lenders, auditors, or board review.
External accountants or auditors validating totals, supporting schedules, and checking compliance.
Lenders, investors, and prospective buyers who use figures to underwrite credit or value the business.

Assign roles early—preparer, reviewer, approver, and recipient—to speed approvals and reduce rework.

Essential Elements to Include in a Professional Business Figures Document

A complete document organizes figures, supporting schedules, signatory fields, and an audit trail so recipients can verify amounts and provenance without recreating workpapers.

Summary Page

A concise one-page financial snapshot that lists totals for revenue, gross profit, operating expenses, net income, and cash balance with clear period labels and currency units to orient reviewers immediately.

Detailed Schedules

Supporting schedules itemize revenue sources, expense categories, fixed asset rollforwards, and liability reconciliations so each summary line can be traced back to transaction-level detail and source documents.

Assumptions

A short section listing accounting policies, recognition rules, and estimation methods that affect reported figures to reduce ambiguity during review or audit.

Signer Blocks

Designated signature areas for preparer, reviewer, and approver including printed name, title, date, and an electronic signature field with authentication instructions to establish attribution.

Change Log

A revision history that records edits, who made them, and timestamps so users can track updates and reconcile versions during due diligence or regulatory requests.

Audit Trail

Embedded metadata or a detachable certificate showing timestamps, IP addresses, and actions taken during signing to support admissibility under ESIGN (15 U.S.C. §7001) and UETA.

Step-by-Step: Preparing and Signing the Business Figures Document

Follow this sequence to assemble, authorize, and distribute the document while preserving an evidentiary trail.

01

Collect Source Data: Gather ledgers and reconciliations.
02

Reconcile Totals: Match summary lines to schedules.
03

Add Signer Fields: Place preparer and approver signatures.
04

Record Audit Trail: Capture timestamps and signer identity.

Configuring an Online Completion Workflow

Set fields, authentication, and routing so each party receives the document in the right order with required verifications.

Field	Configuration
Signature Authentication	Email link plus optional SMS code for added verification
Routing Order	Sequential routing: preparer → reviewer → approver
Conditional Fields	Show additional disclosures if revenue exceeds set threshold
Final Delivery	Automatic PDF copy to all signers and designated recipients

Typical Electronic Submission Flow for a Business Figures Document

Electronic workflows reduce mail time and preserve signing metadata when correctly configured for authentication and retention.

Upload Document: Store the completed file into the signing platform
Place Fields: Add signature, initial, and date fields
Assign Signers: Enter signer emails and routing order
Execute and Archive: Signers complete and platform issues certificate

Technical Requirements and Integrations to Support eSubmission

Confirm file formats, authentication methods, and storage integrations before initiating an electronic signing workflow.

File Formats: PDF, DOCX, or XLSX supported
Authentication: Email link, SMS code, or stronger
Integrations: Salesforce, NetSuite, Google Workspace

Typical Timing and External Deadlines to Consider

Plan around internal close schedules, lender delivery dates, and applicable tax or reporting deadlines to avoid late penalties.

Provide on Request:

W-9s and supporting figures supplied to payers upon request

1099-NEC Deadline:

Recipient and IRS delivery by Jan 31 each year (see IRS guidance)

Annual Tax Return:

Form 1040 or corporate return due April 15 (extensions available)

Quarterly Close:

Internal quarterly financials typically finalized within 30–45 days

Lender Deliverables:

Lender-specific delivery dates per loan covenants

Key Penalties and Risks from Errors or Late Submission

1099 Penalties: $60–$330 per form under IRC §6721

Intentional Disregard: $660+ per form; no statutory cap

I-9 Paperwork: $281–$2,789 per violation (8 CFR §274a.2)

Data Breach: HIPAA penalties and corrective action if PHI is exposed (45 CFR §164)

Contract Risk: Signature attribution disputes without audit trail

Delay Costs: Financing or closing delays with downstream financial impact

Vendor Pricing and Feature Snapshot for eSigning Business Figures Documents

Compare basic starting prices and key capability indicators for common eSignature vendors; signNow appears first as the baseline in this comparison.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial, no credit card required	Verify	Verify	Verify	Verify
Bulk Send	Yes (premium tier)	Yes	Yes	Yes	Verify
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes (BAA available)	Yes (BAA available)	Yes (enterprise BAA)	No	No
Envelope Cap	No envelope cap	100 envelopes/user/year limit	Verify	Verify	Verify

Frequently Asked Questions About Preparing and Signing a Business Figures Document

Answers focus on common legal, technical, and procedural questions encountered when creating, signing, and storing Business Figures Documents.

Need help? Contact support

Is an electronic signature legally binding?
Yes. Under the ESIGN Act (15 U.S.C. §7001) and state UETA laws, electronic signatures are generally legally equivalent to handwritten signatures when intent, consent, attribution, and record retention requirements are satisfied.
What makes an e-signature admissible?
Admissibility rests on demonstrating signer intent, consent to electronic records, clear attribution to the signer, and the ability to retain and reproduce the record, consistent with the four-part test in ESIGN and UETA.
Do I need notarization or witnesses?
Most Business Figures Documents do not require notarization, but specific attachments (deeds, affidavits, or powers of attorney) may. Check state notary and witness rules for the specific document involved.
How should I authenticate signers?
Select an authentication level appropriate to risk: email link for low risk, SMS or knowledge-based verification for medium risk, and multi-factor or advanced methods for high-value transactions or regulated records.
Can I amend a signed Business Figures Document?
Use an amendment or addendum executed and signed by all required parties; maintain the original signed document and attach the amendment to preserve a continuous audit trail for legal and tax purposes.
How long must I keep signed copies?
Retention depends on purpose: retain financial records at least 3 years per IRC §6501(a), keep HIPAA-related records 6 years (45 CFR §164.530(j)), and follow longer state or industry-specific retention where applicable.

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