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Business FIS Chart

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BUSINESS FIS CHART AND SERVICES AGREEMENT

This Agreement is entered into effective as of by and between:

Client Name:

Service Provider Name:

RECITALS

WHEREAS, Client requires configuration, documentation and implementation of a Financial Information System chart of accounts and related consulting services (the "FIS Chart"); and

WHEREAS, Service Provider represents that it has the expertise, personnel and resources to prepare, recommend and implement the FIS Chart and related services in accordance with the terms set forth in this Agreement; and

WHEREAS, the parties desire to set forth their respective rights and obligations with respect to the FIS Chart and related services.

SCOPE OF WORK

The Scope of Work includes preparation of a detailed FIS Chart of Accounts, assignment of account codes, mapping of existing ledgers to the proposed chart, preparation of implementation instructions, one round of revisions based on Client feedback, and up to onsite or remote consultation days to assist with cutover.

FIS CHART DETAIL

Populate the proposed FIS Chart entries below. Use additional pages if necessary.

Item Account Code Account Type Description Estimated Balance

PAYMENT TERMS

Late Payment: Any undisputed invoice not paid within days shall accrue interest at a rate of until paid. Client shall also be responsible for reasonable collection costs, including attorneys' fees.

TERM AND TERMINATION

Commencement Date:

Completion Date / Termination Date:

Either party may terminate this Agreement for convenience upon days' prior written notice to the other party. Termination for cause is permitted where the non‑breaching party provides written notice and a day cure period and the breach is not remedied.

Upon termination, Client shall pay Service Provider for all work performed through the effective date of termination and for any non‑cancellable commitments reasonably incurred.

CONFIDENTIALITY

The parties acknowledge that in the course of performance they may disclose confidential and proprietary information ("Confidential Information"). Each party agrees: (a) to hold Confidential Information in strict confidence and to exercise the same degree of care to protect such information as it uses to protect its own confidential information but in no event less than reasonable care; (b) not to disclose Confidential Information to any third party except to employees, contractors or agents who have a need to know and are bound by confidentiality obligations; and (c) not to use Confidential Information except for the performance of this Agreement. Confidential Information does not include information that is or becomes generally known to the public other than by breach of this Agreement, was in the receiving party's lawful possession prior to disclosure, or was independently developed by the receiving party without use of the disclosing party's Confidential Information.

The confidentiality obligations set forth herein shall continue for a period of following the termination or expiration of this Agreement, except with respect to trade secrets which shall remain confidential for as long as they qualify as trade secrets under applicable law.

LIMITATION OF LIABILITY

Except for liability arising from gross negligence, willful misconduct, or breach of confidentiality, neither party shall be liable to the other for incidental, consequential, special or punitive damages. The aggregate liability of either party for any claim arising out of or relating to this Agreement shall not exceed the total fees paid by Client to Service Provider under this Agreement in the six (6) months preceding the claim.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to principles of conflicts of law. Venue for any dispute arising out of this Agreement shall be in the state or federal courts located in that State.

ENTIRE AGREEMENT

This Agreement, including any written attachments or exhibits, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, communications and understandings, whether written or oral. Any amendment or modification of this Agreement must be in writing and signed by authorized representatives of both parties.

NOTICES

Notices shall be in writing and delivered by hand, certified mail (return receipt requested), or courier to the addresses set forth above, or to such other address as either party may designate by notice in accordance with this Section.

MISCELLANEOUS PROVISIONS

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect. Neither party may assign this Agreement without the prior written consent of the other, except that Service Provider may assign to an affiliate or in connection with a sale of substantially all of its business assets.

Client:

By:

Date:

Title:

Service Provider:

By:

Date:

Title:

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What the Business FIS Chart Is and when it's used

The Business FIS Chart is a standardized financial information summary used to capture key business metrics, reporting period figures, and supporting references for lenders, investors, auditors, or internal finance teams. Typical content includes company identifiers, reporting period, consolidated revenue and expense lines, balance sheet highlights, and a signatory block. The chart serves as a compact, comparable snapshot for underwriting, credit review, compliance audits, or internal management reporting and is frequently exchanged as a fillable PDF or spreadsheet.

Why a clear Business FIS Chart matters for review and compliance

A well-prepared Business FIS Chart reduces review time, improves comparability across reporting periods, and helps satisfy document requests from lenders or regulators by presenting required financial fields in a uniform layout.

Why a clear Business FIS Chart matters for review and compliance

Who commonly completes and relies on a Business FIS Chart

The Business FIS Chart is used by internal finance teams and external reviewers to verify a company’s financial position quickly.

  • Financial Services — Credit analysts and account managers use the chart for underwriting and portfolio monitoring, simplifying decision trade-offs and covenants tracking.
  • Real Estate — Brokers and lenders evaluate property-level operating statements and debt service metrics during acquisitions or refinancing.
  • Healthcare and Other Regulated Sectors — Compliance and finance teams combine the chart with HIPAA-protected records or grant reports where allowed and necessary.

Users include in-house finance, external auditors, lenders, and third-party advisors who need standardized financial inputs for decisions or compliance checks.

Core components to include in a professional Business FIS Chart

A compliant, useful Business FIS Chart follows a predictable structure so reviewers can locate and reconcile figures quickly.

Header

Company name, legal entity type, EIN, and reporting period clearly identified to ensure the chart ties to source documents and filings.

Income Summary

Top-line revenue, cost of goods sold, gross margin, operating expenses, and net income for the reporting period presented with comparative columns where applicable.

Balance Snapshot

Selected balance sheet lines — cash, receivables, inventory, payables, long-term liabilities — to provide liquidity and leverage context at period end.

Key Ratios

Debt service coverage, current ratio, gross margin percentage, and other lender-specific ratios calculated and annotated with formulas or references.

Supporting Documents

List of attachments such as trial balance, bank statements, reconciliations, and signed certifications that corroborate chart figures.

Signatory Block

Name, title, signature, and date line for an authorized officer; include contact information and entity authority statement where required.

Essential fields to capture on the Business FIS Chart

Company Name: Legal entity name
Employer ID: EIN or TIN
Reporting Period: MM/DD/YYYY
Total Revenue: USD, rounded
Net Income: After-tax figure
Authorized Signer: Name and title

Step-by-step: completing a Business FIS Chart

Follow these steps in order to create a chart that is review-ready and compliant for typical U.S. financial or lending requests.

  • 01
    Gather source files: Collect trial balance, bank statements, and reconciliations first.
  • 02
    Populate header: Fill legal name, EIN, and reporting period.
  • 03
    Enter amounts: Add revenue, expenses, and balance sheet snapshots.
  • 04
    Attach exhibits: Append supporting documents and sign off.

Typical submission flow for a Business FIS Chart

The chart follows a predictable flow from preparation to delivery and archive to support auditability and traceability.

  • Prepare: Compile figures and supporting documents.
  • Validate: Reconcile numbers against ledgers and statements.
  • Distribute: Send to lender, auditor, or internal reviewer.
  • Archive: Store signed copy with audit trail.

Digital workflow settings commonly used for the chart

When converting the chart to an online template, standard settings reduce signer friction and improve auditability.

Field Configuration
Authentication Email link with optional SMS code
Template Fields Use conditional fields for optional exhibits
Routing Order Sequential signer routing for approvals
Export Formats PDF and DOCX supported for records

Technical delivery and integration considerations

Choose a platform that supports fillable PDFs, audit trails, and integrations with cloud storage or ERPs for smooth submission.

  • Integrations: Salesforce, NetSuite, Google Workspace supported
  • Formats Supported: PDF, DOCX, and Excel exports
  • Security: TLS in transit, AES-256 at rest

Integration with document storage and accounting systems reduces manual entry and preserves an auditable chain of custody for reviewers.

eSignature vendor pricing and capability snapshot for signing Business FIS Charts

This vendor snapshot focuses on starting price and commonly requested capabilities; signNow is listed first per platform comparisons.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes (Business Premium) Yes Yes Yes Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Key risks and consequences of inaccurate Business FIS Charts

Incorrect Data: Leads to misinformed decisions
Regulatory Exposure: Possible fines or enforcement
Tax Reporting Risk: IRS penalties under IRC §6721
Contractual Breach: May trigger covenant defaults
Delayed Funding: Lenders may pause disbursements
Reputational Harm: Loss of trust among stakeholders

Practical tips to prepare an accurate and review-ready chart

These practices reduce follow-up, speed approvals, and help maintain an auditable record of the chart and its sources.

Reconcile totals to source ledgers
Always reconcile revenue, expense, and balance sheet totals to underlying trial balances or bank statements and document the reconciliation steps in attached exhibits.
Use consistent formatting
Present dates in MM/DD/YYYY format, use USD consistently, and label columns (e.g., 'consolidated' vs 'entity-level') to avoid ambiguity.
Annotate calculations
Where ratios or derived metrics appear, include the formula and source lines so reviewers can verify arithmetic without recreating calculations.
Preserve an audit trail
Capture signer identity, timestamps, and attachments in a tamper-evident archive to support later audit or lender review.

Typical timing and deadline expectations for chart submission

Be aware of standard reporting cadences and statutory deadlines that may affect when a chart must be delivered or retained.

On Request:

Provide chart to lenders or auditors promptly when requested

Quarterly Close:

Best practice: issue within 30 days after period end

Annual Tax Filing:

Align documents with Form 1040/1120 timelines (April 15 for most taxpayers)

Payroll and Info Returns:

W-2 and 1099 deadlines (January 31) may necessitate reconciled charts

Audit Retention:

Maintain signed charts for audit retention periods per policy

Common questions and quick solutions about the Business FIS Chart

Answers to frequent questions on signature validity, revisions, and storage to help avoid common delays.


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