Business FOI Request Form

BUSINESS FREEDOM OF INFORMATION (FOI) REQUEST FORM

Use this form to request access to public records maintained by the agency. Completion of this form will assist the agency in locating responsive records and establishing any fees or special handling. The requester acknowledges that records that are statutorily exempt from disclosure may be withheld or redacted in accordance with applicable law.

REQUESTER INFORMATION

REPRESENTATIVE INFORMATION (IF APPLICABLE)

I am submitting this request as an authorized representative of the business. If checked, provide representative details and attach written authorization if required.

RECORDS REQUESTED — SCOPE AND DESCRIPTION

Describe with sufficient detail the documents, records, or data you seek so that agency staff can reasonably identify the requested records. Include titles, parties, contract numbers, transaction identifiers, file names, or other descriptive specifics.

Date range of records sought: From through .

Limit request to specific identifiers (optional): Contract No. | Vendor/Entity Name:

Contracts / Agreements Correspondence Financial / Billing Records Permits / Licenses

Other:

PREFERRED FORMAT AND DELIVERY

Preferred delivery method (select one or more): Electronic (email or secure transfer) Paper copies Inspection / On-site review

If electronic, specify preferred file format:

FEES, DEPOSITS, AND COSTS

The requester agrees to pay reasonable search, review, and duplication costs as permitted by applicable law. The agency will provide an itemized estimate of fees if the anticipated cost exceeds a minimal amount. Payment may be required prior to release of records.

CONFIDENTIALITY, TRADE SECRETS, AND PROPRIETARY INFORMATION

If you assert that any portion of the requested records contains trade secrets or proprietary commercial information that is not subject to public disclosure, identify specifically the portions to be treated as confidential and provide legal basis for the claim. The agency may require a separate, detailed justification and supporting documentation; merely labeling records as confidential will not alone prevent disclosure if not permitted by law.

I assert confidentiality/proprietary status for portions of the records. Describe portions and legal basis:

PROCESSING, EXEMPTIONS, AND DISCLOSURE

The agency will conduct a search for responsive records and will determine whether records are disclosable in whole or in part. Records that are exempt from disclosure by statute, regulation, or common law may be withheld or redacted. The agency may provide segregable portions of records when full disclosure is not permitted. The agency will notify the requester of any fees, redactions, or partial withholdings and the statutory basis for exemptions.

TIMING AND NOTICE

Date of request: . The agency will respond within the timeframes established by applicable public records law; if additional time is required to locate or review records, the agency will notify the requester of the estimated additional time and any fee estimate.

CERTIFICATION AND ACKNOWLEDGMENT

I certify under penalty of perjury that I am authorized to request these records on behalf of the business identified above, that the information provided in this request is true and correct to the best of my knowledge, and that I understand I may be required to provide written authorization or proof of representation upon request by the agency.

Printed Name:

Title / Relationship to Business:

GOVERNING LAW AND AGREEMENT

This request and any determinations regarding access, redaction, fees, or exemption are governed by applicable public records laws and other laws of the jurisdiction under which the agency operates. Submission of this form does not waive any statutory rights of the agency to assert exemptions or the requester's right to administrative or judicial review where authorized by law.

By submitting this request, the requester agrees that records released in response to this request become subject to applicable public disclosure rules and that the agency may rely on the representations made herein concerning authorization and confidentiality claims unless and until the agency receives contrary evidence.

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