Cover Summary
A two-to-three sentence executive summary that states the issue, parties, and requested outcome to orient reviewers quickly.
A concise Business Grounds Document reduces ambiguity, supports legal defenses, and speeds internal approvals by documenting facts and authority in one place.
Multiple stakeholders sign off to ensure accuracy, authority, and alignment with internal policy and applicable law.
| Field | Configuration |
|---|---|
| Authentication | Email link or SMS code for signer verification |
| Routing Order | Sequential approvals followed by final signature |
| Attachments | Require supporting exhibits before finalizing |
| Audit Settings | Enable timestamps, IP logging, and completion certificates |
A two-to-three sentence executive summary that states the issue, parties, and requested outcome to orient reviewers quickly.
A dated, itemized timeline of events and communications that supports the factual narrative and ties to exhibits.
Precise references to contract clauses, statutes, or policy provisions that justify the requested action or relief.
Attachments such as contracts, emails, invoices, and screenshots that are labeled and cross-referenced in the narrative.
Signed approval lines showing the authority of each signatory and their corporate title or delegation source.
Instruction on how long to retain the file, where to store it, and who controls access for future audits.
Use secure cloud storage and DMS connectors to centralize final PDFs and completion certificates for compliance and discovery.
| Criteria | Business Grounds Document | Board Resolution | Incident Report |
|---|---|---|---|
| Purpose | legal rationale | corporate approval | operational incident |
| Typical Signers | legal & execs | board chair | operations manager |
| Required Exhibits | contracts and emails | charter or minutes | logs and photos |
| Use Case | dispute or filing support | formal corporate action | internal remediation |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |
Complete initial draft within 3–5 business days
Allow 5–10 business days for counsel review
Circulate and obtain signatures within 7–14 days
Schedule notary within 3 business days where required
File within jurisdictional deadlines or upon approval
Author compiles facts and initial exhibits for review
Legal and compliance approve the narrative and authority
Authorized parties sign and notarize if required
Final PDF and audit trail stored in records system