Formation Data
Entity name, formation type, formation state, filing number, registered agent, and principal business address collected for statutory filings and public record.
Combining incorporation details with KYC data reduces duplicate requests, centralizes statutory filings and identity verification, and helps satisfy regulator expectations for beneficial ownership and AML due diligence under federal and state rules.
Typical users complete or request the form during the formation process or as part of client onboarding to capture legal-entity data and verify authorized signers.
Proper completion reduces follow-up, supports filing accuracy with the Secretary of State, and establishes an audit-ready record for KYC obligations.
The founder or corporate officer signs to attest to formation facts and beneficial ownership. Their signature must match government ID and corporate resolution authority to avoid delays in banking or vendor onboarding.
The compliance or onboarding officer completes KYC verification fields and records identity-proofing evidence. They ensure the form aligns with AML policies and retains attachments per regulatory retention schedules.
Entity name, formation type, formation state, filing number, registered agent, and principal business address collected for statutory filings and public record.
Names, ownership percentages, and control details for persons with significant ownership or control, used to comply with federal and financial-institution KYC rules.
List of individuals authorized to execute documents for the entity, including titles, contact details, and sample signatures for identity matching.
Fields for government ID numbers, passport or driver’s license details, issuance/expiration dates, and methods used for proofing (KBA, credential analysis, photocopy).
Signed statements certifying accuracy, ownership, sanctions screening attestation, and AML compliance acknowledgements required by institutions.
Placeholders for articles of incorporation, operating agreements, EIN confirmation, passport scans, and corporate resolution supporting authority to sign.
| Field | Configuration |
|---|---|
| Required Fields | Mark entity name, EIN, owner names, and signature as required |
| Authentication | Use email + SMS OTP or KBA for higher assurance |
| Attachments | Require upload of ID and formation documents |
| Audit Trail | Enable full IP, timestamp, and action logs |
Use a platform that supports secure storage, conditional fields, and required authentication to meet both filing and KYC needs.
Confirm that the chosen platform captures a tamper-evident audit trail and supports secure attachments to satisfy ESIGN/UETA and institution-specific KYC audits.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Varies by state; expedited options available in many jurisdictions
Keep records per IRS timelines; see IRC §6501(a) for minimum retention
Complete identity and sanctions screening before account opening
Schedule notarization early; session fees and identity-proofing add time
Allow time for reviewers to verify attachments and completeness
A venture services firm needed consolidated formation and KYC capture to onboard portfolio companies quickly
A small real estate firm required notarized owner attestations and proof of EIN for closings