Legal Identity
Legal business name, DBA, entity type, and formation state for clear identification and contract signing authority.
A fully completed Business Information CI Form reduces onboarding delays, lowers compliance risk, and provides a single authoritative record for finance, legal, and procurement teams.
Accurate input by the vendor and verification by internal teams prevents payment delays, tax withholding issues, and compliance gaps.
Legal business name, DBA, entity type, and formation state for clear identification and contract signing authority.
Federal Tax ID (EIN) or SSN, tax classification, and backup withholding status for correct reporting and withholding.
Primary mailing address, billing address, email, and phone for notices and operational communications.
Name, title, and contact of persons permitted to sign binding documents for the entity.
Bank routing and account numbers or payment instructions for ACH/wire transfers with verification steps.
Insurance certificates, license numbers, industry codes (NAICS), and other regulatory attachments required by the buyer.
| Field | Configuration |
|---|---|
| Required Fields | Mark legal name, EIN, and signer as mandatory |
| Validation Rules | Apply regex for EIN and ZIP formats |
| Routing | Auto-route to finance then legal for approval |
| Retention | Save to secure storage with access controls |
Choose the delivery method that balances signer convenience with the authentication level required by your compliance policy.
Provide CI form upon onboarding request or before first payment
Update within 30 days of material changes to entity or banking
Perform yearly verification for high-risk vendors
W-9 data must be accurate before year-end reporting
Produce records within typical audit request windows (10–30 business days)
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day free trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
A mid-sized reseller collects CI forms to enable ACH payments and tax reporting.
A regional clinic requires CI forms with BAA references for any supplier handling PHI.