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Business Information EPS Info

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Business Information EPS Info

This Business Information EPS Info and General Business Agreement (the Agreement) is entered into between Client Name: and Provider Name: .

WHEREAS

WHEREAS, Client maintains a business that will receive electronic payment services, settlement of funds, and related account information (collectively EPS Services);

WHEREAS, Provider is duly authorized and equipped to provide EPS Services including electronic settlement, reconciliation support, and remittance data exchange to Client; and

WHEREAS, the parties desire to set forth the business information, the scope of services, payment arrangements, confidentiality, and related terms governing the provision of EPS Services.

Business Information

Scope of Work

Provider will perform EPS Services as described below. The Scope of Work describes the services, deliverables, and responsibilities of each party in connection with electronic payment processing, settlement reporting, and reconciliations.

EPS Account Information

Payment Terms

Client shall pay Provider for EPS Services in accordance with the following terms.

Term and Termination

This Agreement commences on the Start Date and continues until the End Date unless earlier terminated in accordance with this section.

Start Date:     End Date:

Either party may terminate for material breach if the breach remains uncured for the notice period above, or immediately for cause where required by law or for material unauthorized access to EPS accounts.

Confidentiality

Each party shall maintain in strict confidence all non-public business information, payment data, account numbers, credentials, settlement reports, and other proprietary information disclosed in connection with EPS Services (Confidential Information). Confidential Information shall not be disclosed except to employees, agents, subcontractors or advisors who have a need to know and who are bound by confidentiality obligations at least as protective as those herein.

Permitted disclosures required by law shall be limited to the minimum required and notice will be provided to the other party where legally permitted.

Data Security and Compliance

Provider represents that it maintains commercially reasonable administrative, technical, and physical safeguards to protect payment data and will comply with applicable payment industry standards and applicable law. Provider shall promptly notify Client of any security incident materially affecting Client's payment data.

Fees, Chargebacks and Adjustments

Notices

Notices under this Agreement shall be in writing and delivered to the addresses below by certified mail, courier, or email with confirmation.

Governing Law; Entire Agreement

This Agreement shall be governed by and construed in accordance with the laws of the state of , without regard to conflict of law principles. The parties submit to exclusive jurisdiction in that state for disputes arising out of this Agreement.

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior agreements, understandings and communications, whether written or oral. Any amendment must be in a writing signed by both parties.

Representations; Miscellaneous

Each party represents and warrants that it has full authority to enter into this Agreement, that the information provided herein is true and accurate, and that it will comply with applicable laws in performing its obligations.

Client Printed Name:

By:

Date:

Provider Printed Name:

By:

Date:

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What the Business Information EPS Info Is

The Business Information EPS Info is a standardized business data worksheet used to collect core company and contact details that support downstream filings, vendor onboarding, and compliance checks. It gathers legal entity name, tax identification, formation and registration data, principal officers or authorized signers, primary business address, and operational contacts. Organizations use the completed EPS Info to populate tax, payroll, supplier, and contracting systems, reduce manual entry errors, and create a consistent record for audits and regulatory reviews. The form is technology-neutral and may be submitted on paper, as a PDF, or via a compliant eSignature platform for legal execution.

Why a Complete Business Information EPS Info Matters

A complete EPS Info provides accurate entity identifiers for payments, tax reporting, and legal agreements, reducing delays and compliance risk. It standardizes key fields so downstream teams can onboard vendors, issue payments, and file required forms without repeated follow-up.

Why a Complete Business Information EPS Info Matters

Typical Users and When They Rely on This Form

The Business Information EPS Info is used across finance, legal, procurement, and HR teams when verifying or establishing a business relationship.

  • Finance teams for vendor setup, payment remittance, and tax reporting.
  • Legal or contracts teams for counterparty identity and signature authority verification.
  • Procurement and vendor managers to standardize onboarding and risk reviews.

Use the form whenever a new vendor, contractor, or corporate customer relationship begins, or when an existing record requires verification after a legal or ownership change.

Step-by-Step: Completing and Submitting the EPS Info

Follow these steps to complete, verify, and route the Business Information EPS Info for execution and onboarding.

  • 01
    Prepare document: Gather formation documents and EIN confirmation.
  • 02
    Fill fields: Complete all required fields accurately.
  • 03
    Verify signer: Confirm signer authority and ID.
  • 04
    Submit: Send to recipient or upload to the onboarding system.

Typical Electronic Submission Workflow

Electronic submission follows a straightforward sender-to-signer flow with identity checks and an audit trail to preserve legal enforceability.

  • Upload document: Sender uploads the EPS Info PDF or DOCX.
  • Place fields: Add signature, date, and data fields.
  • Authenticate signer: Choose email, SMS, or stronger authentication.
  • Capture audit trail: System logs timestamps, IPs, and actions.

Configuring an eSubmission Workflow

Configure fields and authentication based on document sensitivity and compliance obligations before sending for signatures.

Field Configuration
Signature Type Click-to-sign or drawn signature image
Authentication Email code, SMS code, or KBA as required
Attachments Allow supporting docs such as W-9 or formation certificates
Routing Sequential or parallel signer order

Delivery Options and Integration Considerations

Choose delivery channels and integrations that match existing systems and security rules.

  • Email / Link: Send signing links by email or copy a secure signing URL.
  • API Integration: Integrate with CRM, ERP, or HR systems for automated onboarding.
  • Cloud Storage: Save completed documents to storage platforms for retention.

Verify the chosen platform supports the required file formats (PDF, DOCX) and integrations (Salesforce, NetSuite, Google Workspace) before production use.

Security and Compliance Essentials to Note

Encryption: TLS 1.2/1.3 in transit, AES-256 at rest
Audit Trail: Timestamped logs with signer attribution
HIPAA: BAA required for PHI handling
ESIGN / UETA: Meets ESIGN and UETA requirements
SOC 2: SOC 2 Type II available
21 CFR Part 11: Supported for FDA-regulated records

Key Timing and Filing Deadlines to Track

Some downstream filings and tax reporting use data from this form; meet the related deadlines to avoid penalties.

W-9 Provision:

Provide upon payer request; no fixed federal deadline

1099-NEC Reporting:

Recipient and IRS copies due January 31

1099-MISC Electronic:

IRS electronic deadline March 31

Individual Tax Return:

Form 1040 due April 15 (extensions available)

I-9 Retention:

Retain per 8 CFR §274a.2 retention rules

Milestone Timeline for Onboarding and Filing

Track these milestones from initial data collection to final filing to ensure timely compliance and payment setup.

01

Data Collection

Document completed and verified by sender.

02

Signer Execution

Authorized signer reviews and signs the form.

03

System Onboarding

Finance/procurement ingests data into AP and tax systems.

04

Regulatory Filing

Use captured data when preparing required tax reports.

Common Preparation Errors to Avoid

  • Entering an alternate DBA name instead of the legal entity causes EIN mismatches and filing rejections.
  • Providing incomplete addresses or P.O. boxes only prevents certain state registrations and service of process.
  • Failing to confirm signer authority delays contract execution and may invalidate agreements under company bylaws.
  • Uploading scanned low-resolution IDs can fail identity verification or RON identity proofing checks.

Consequences of Inaccurate or Late Information

Tax Penalties: IRC §6721 penalties for incorrect info returns
Backup Withholding: 24% withholding for incorrect TINs
I-9 Fines: $281–$2,789 per violation
Contract Risk: Invalid signatures may void agreements
Audit Exposure: Incomplete records increase audit risk
Operational Delay: Vendor payments and onboarding are delayed

eSignature Pricing and Feature Snapshot

Compare starting prices and feature availability across common eSignature vendors; signNow is listed first per table conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Real-World Examples of EPS Info In Use

The following brief examples show how organizations use standardized business information to accelerate onboarding and maintain compliance.

Optica Ventures LLC

The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.

  • Streamlined onboarding reduced follow-up questions significantly.
  • Optica consolidated vendor intake, reduced manual entry, and shortened approval cycles while maintaining compliant records for audits.

Fertility Centers of Illinois

The airSlate SignNow team has been exceptional, responsive, the API has been great, and we're extremely happy that we chose airSlate SignNow as a company.

  • API integrations automated document population.
  • The center integrated signed EPS Info into patient intake and billing workflows, reducing administrative processing time.

Practical Tips for Accurate and Efficient Completion

Adopt these practices to minimize rework, prevent compliance issues, and accelerate vendor onboarding.

Verify Legal Names
Cross-check the entity name against formation documents or IRS records to avoid EIN mismatches that trigger tax reporting errors.
Use Standard Formats
Enter dates as MM/DD/YYYY, use two-letter state codes, and supply a nine-digit EIN with required formatting to prevent validation failures.
Confirm Signer Authority
Obtain a board resolution or corporate authorization when the signer is not an officer; this prevents contract enforceability disputes.
Preserve Audit Trails
When using eSignature platforms, ensure timestamped audit logs and signed copies are retained to meet ESIGN record retention requirements.

Frequently Asked Questions and Troubleshooting

Answers to common questions about completing, validating, and submitting the Business Information EPS Info.


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