Company Identification
Provide the legal name, DBAs, formation state, state filing numbers, registered agent, and references to formation documents to validate corporate existence during due diligence.
A Business Information Package Document streamlines onboarding, centralizes compliance evidence, and reduces errors by collecting verified data upfront. It improves audit readiness, shortens review cycles, and minimizes duplicate requests across teams, saving administrative time while maintaining a consistent record for transactions.
Corporate administrators, onboarding teams, and in-house legal commonly prepare the Business Information Package Document to support contracts and compliance checks.
Counterparties, external counsel, and compliance reviewers also examine the package before signing to verify representations and regulatory adherence.
Provide the legal name, DBAs, formation state, state filing numbers, registered agent, and references to formation documents to validate corporate existence during due diligence.
List owners with ownership percentages, officers with titles and contact details, and disclose ultimate beneficial owners where applicable to satisfy KYC expectations.
Include EIN, W-9 when requested, bank account details for payments, and any withholding instructions to avoid payment delays or backup withholding.
Attach professional licenses, permits, and current insurance declarations with policy numbers and coverage limits to confirm operational authority and risk coverage.
Specify who may sign for the entity, provide specimen signatures, and include board resolutions or powers of attorney where necessary to demonstrate signature authority.
Add organizational charts, certificate(s) of good standing, sample contracts or invoices, and any exhibits that substantiate statements in the package.
| Field | Configuration |
|---|---|
| Authentication | Email link; optional SMS code; KBA for high-risk transactions. |
| Field validation | Use dropdowns, regex for TIN, required flags to reduce errors. |
| Conditional fields | Display insurance or license fields only when applicable. |
| Automatic save | Auto-save drafts and track versions during the signing cycle. |
Choose delivery and storage methods based on recipient capabilities and compliance needs, balancing ease of signing with required authentication strength.
There is no fixed filing deadline; supply the payer immediately when requested.
Allow 3–5 business days for legal review and approvals before external delivery.
Request return within 7–14 days and send automated reminders to signers.
1099-NEC and W-2 recipient copies are due by January 31 each tax year.
Keep tax-related documents a minimum of 3 years per IRC §6501(a).
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no credit card required | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Save signed packages as PDF/A for long-term preservation and as flattened PDFs to lock content while preserving an audit certificate.
Export copies in PDF, DOCX, and Excel where applicable; ensure attachments remain attached and clearly labeled for retrieval.
Retain the signing audit trail or certificate of completion showing timestamps, signer attribution, and IP addresses as evidentiary support.
Maintain read-only archival copies in secure cloud or on-prem storage with role-based access and encryption at rest.