Formation Documents
Include articles of incorporation, articles of organization, or certificate of formation that show the official creation of the business and its filing jurisdiction, with filing numbers and dates.
A well-organized packet reduces onboarding delays, prevents contract and payment hold-ups, and provides consistent information to banks, partners, and government agencies. Clear records also support audits and reduce the risk of misdirected communications or incorrect legal filings.
Common internal and external stakeholders assemble or request the Business Information Packet during onboarding, contracting, and regulatory checkpoints.
Maintain a primary custodian for the packet and a documented version history so recipients always receive the latest validated information.
An officer or manager with delegated authority to bind the company on contracts and financial documents. Provide board resolutions or meeting minutes when required to confirm this authority.
A named employee responsible for confirming packet contents meet legal and regulatory requirements, maintaining retention schedules, and coordinating notarization or authentication when necessary.
Include articles of incorporation, articles of organization, or certificate of formation that show the official creation of the business and its filing jurisdiction, with filing numbers and dates.
Provide the EIN confirmation letter (CP 575) or equivalent, a signed W-9 where requested, and clear tax classification (S corp, C corp, LLC, partnership).
List owners or members with percentage interests and attach any stock certificates, membership ledgers, or owner consent forms that demonstrate control and ownership structure.
Name officers or delegates with specific signing limits and attach board resolutions, meeting minutes, or power-of-attorney documents that confirm authority.
Include banking instructions, voided check or bank letter, ACH authorization forms, and any required banking forms for third-party access or payment setup.
Attach certified copies of licenses, permits, insurance certificates, and any signed consumer-facing disclosures required by ESIGN, HIPAA, or state regulators.
W-9 or entity tax forms should be furnished immediately when requested by a payer
Form 1099-NEC and W-2 recipient deadline is Jan 31 each year
Retain completed I-9 as required for hire-related retention rules
Plan notary or RON time in advance to avoid processing delays
Conduct annual packet reviews to refresh authority lists and contact details
Provide a signed master in PDF/A for records plus editable DOCX for internal updates; include any spreadsheet-ledger exports in XLSX or CSV.
When requested, include certified or apostilled copies of formation documents for cross-jurisdictional verification.
Include notarized acknowledgements or remote online notarization evidence when jurisdictions or recipients require official attestation.
Attach insurance certificates, business licenses, and additional attestations that recipients commonly request for vendor or bank onboarding.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no credit card | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes (bulk send available) | Yes | Yes | Yes | Yes |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA available) | Yes (BAA available) | Yes (BAA available) | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |