Formation Filing
Articles of incorporation or organization filed with the state, including filing receipt and state-assigned entity number when available; this proves legal existence.
A complete Business Initial Package centralizes required registrations, clarifies signatory authority, and documents ownership and governance so banks, contractors, and regulators can verify legitimacy and process accounts, permits, and tax registrations with fewer follow-ups.
Business owners, founders, corporate secretaries, in-house counsel, and accountants commonly prepare and review the initial package before distribution to banks and registries.
External advisors—registered agents, incorporation services, and banks—often receive the package to complete filings, open accounts, or validate identity for compliance purposes.
Articles of incorporation or organization filed with the state, including filing receipt and state-assigned entity number when available; this proves legal existence.
Operating agreement or corporate bylaws that describe ownership, management structure, voting rules, and procedures for adding or removing members or directors.
Initial written resolutions or minutes authorizing bank accounts, signing authority, and execution of contracts; include dates and signer names.
EIN confirmation letter (IRS CP 575) or application evidence, plus completed W-9s for payers and vendor setup to avoid backup withholding.
I-9 forms, employer tax registration proofs, and relevant licenses or permits required by industry or locale.
Signed appointment or acceptance by the registered agent, with physical address and contact information for service of process.
| Field | Configuration |
|---|---|
| Signer Order | Sequential or parallel ordering to control signing sequence |
| Authentication | Email link, SMS code, or knowledge-based verification |
| Notifications | Automatic email reminders and completion receipts enabled |
| Retention | Automatic audit trail and secure storage for compliance |
Choose a platform that supports common file types and meets any required compliance standards for your industry.
Confirm the vendor supports the integrations and security controls your bank or regulator requires before sending the package electronically.
State processing varies: same-day to several weeks depending on state and filing method
EIN often issued immediately online; mailed confirmation may take longer
Banks typically require completed resolutions and IDs; account activation may take 1–5 business days
W-9 is supplied when requested by a payer; no fixed IRS deadline
Retain I-9 for 3 years after hire or 1 year after termination, whichever is later (8 CFR §274a.2)
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by offer | Varies by offer | Varies by offer | Varies by offer |
| Bulk Send | Yes (Business Premium+) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |