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Business Integration Statement

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BUSINESS INTEGRATION STATEMENT

This Business Integration Statement ("Statement") is entered into as of Effective Date: by and between the following parties:

Party A

Party B

Recitals

WHEREAS, Party A conducts business in its field and maintains certain systems, software, data, and operational processes that are necessary for the combined operations described in this Statement; and

WHEREAS, Party B has complementary technology, personnel, and services and the parties intend to integrate specified systems, data flows, and business processes to achieve stated commercial objectives and efficiencies; and

WHEREAS, the parties desire to set forth the scope, responsibilities, payment terms, confidentiality and other material terms governing the integration of the parties' businesses as set forth below.

Scope of Work

The parties agree that the integration activities will include, at minimum, the tasks described in the space below. The description must include deliverables, responsibilities by party, acceptance criteria, and any dependencies or third-party services.

Integration Schedule

Anticipated Start Date:   Anticipated Completion Date:

Payment Terms

In consideration of the integration services described above, the Client (the paying party) will pay the Provider (the performing party) as follows:

Invoices shall be issued in accordance with the payment schedule above and are due Net days from invoice date. Overdue amounts shall accrue interest at a rate of per month (or the maximum permitted by law), plus reasonable collection costs.

Term and Termination

Term: This Statement commences on Start Date: and continues until End Date: unless earlier terminated in accordance with this Section.

Termination for Convenience: Either party may terminate this Statement for convenience upon providing the other party with written notice not less than days prior to the intended termination date.

Termination for Cause: Either party may terminate immediately upon written notice if the other party materially breaches this Statement and fails to cure the breach within thirty (30) days after receiving written notice specifying the breach.

Confidentiality

Each party (the "Receiving Party") shall keep confidential all non-public information disclosed by the other party (the "Disclosing Party") in connection with the integration, including business plans, customer information, technical specifications, software, source code, pricing and trade secrets ("Confidential Information"). The Receiving Party shall not use Confidential Information except to perform its obligations under this Statement and shall protect such information with at least the same degree of care it uses for its own confidential information but no less than a reasonable degree of care.

Exceptions: Confidential Information does not include information that (i) is or becomes public through no fault of the Receiving Party; (ii) was rightfully in the Receiving Party's possession prior to disclosure; (iii) is independently developed without use of the Disclosing Party's Confidential Information; or (iv) is required to be disclosed by law or binding order, provided that the Receiving Party gives prompt notice to the Disclosing Party and limits disclosure to the extent permitted.

Duration: Confidentiality obligations shall continue for a period of years following termination or expiration of this Statement, except with respect to trade secrets, which shall be protected for so long as they qualify as trade secrets under applicable law.

Data Security and Compliance

Each party will implement and maintain administrative, technical and physical safeguards appropriate to the sensitivity of the shared data and in accordance with applicable data protection laws. The parties shall cooperate to address security incidents, to notify affected parties as required, and to remediate vulnerabilities arising from the integration.

Liability, Indemnification and Insurance

Except for willful misconduct or gross negligence, the parties' aggregate liability arising from or relating to this Statement shall be limited to direct damages not to exceed the total integration fees paid under this Statement in the twelve (12) months preceding the claim. Each party shall indemnify and hold harmless the other party from third-party claims arising from its breach of representations, negligence, or willful misconduct. Each party shall maintain commercially reasonable insurance coverage appropriate to the activities contemplated hereunder.

Governing Law

This Statement shall be governed by and construed in accordance with the laws of the State of without regard to conflict-of-law principles. The parties submit to the exclusive jurisdiction of the state and federal courts located in that jurisdiction for disputes arising under this Statement.

Entire Agreement; Amendment

This Statement, together with any exhibits or schedules expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior and contemporaneous agreements, proposals and communications. Any amendment or waiver must be in writing and signed by duly authorized representatives of both parties.

Execution

The parties represent and warrant that they have the authority to enter into this Statement and to perform their obligations hereunder. This Statement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument.

Party A — Printed Name:

By:

Date:

Party B — Printed Name:

By:

Date:

Enter text✕

What a Business Integration Statement Is and When It’s Used

A Business Integration Statement documents the parties, scope, timeline, and technical or operational dependencies when two systems, processes, or organizations are integrated. It typically summarizes objectives, responsibilities, data flows, security controls, and acceptance criteria so stakeholders share a single, auditable record of the intended integration. The Statement can accompany contracts, change-control requests, or project plans and is used to coordinate IT, legal, compliance, and business teams before work begins or when systems are merged.

Why a Clear Integration Statement Matters for Risk and Compliance

A precise Business Integration Statement reduces ambiguity, documents consent, and preserves a record that supports contractual interpretation and regulatory compliance. When executed electronically in accordance with federal and state rules, it can serve as an enforceable record under the ESIGN Act (15 U.S.C. ch. 96) and applicable state UETA provisions.

Why a Clear Integration Statement Matters for Risk and Compliance

Who Typically Prepares and Signs This Statement

Multiple signatories may be required so that each responsible function attests to its part of the integration and associated controls.

  • Project Managers and PMOs — coordinate scope, milestones, and acceptance criteria with technical and business stakeholders.
  • IT and Security Leads — document data flows, encryption, access control, and compliance measures for system-to-system connections.
  • Legal and Compliance Officers — confirm contractual obligations, data processing terms, and any required disclosures or BAAs.

Essential Components to Include in a Professional Statement

A well-structured Business Integration Statement contains discrete elements that make responsibilities clear and allow for audit and validation.

Parties

Full legal names and contact details for each organization or business unit responsible for the integration, including authorized signers and technical points of contact.

Scope

Concise description of systems, APIs, data types exchanged, and business processes affected so the integration bounds are unambiguous for operations and auditors.

Data Flows

Diagram or narrative showing what data moves where, how often, acceptable sources, and any transformation or storage locations involved.

Security Controls

Encryption, access control, authentication, logging, and any HIPAA/FERPA/PCI obligations required for the data and systems being integrated.

Milestones

Key dates for design, testing, go-live, rollback plans, and acceptance criteria used to validate successful integration and cutover.

Liability & Governance

Allocation of responsibilities, dispute resolution path, change-control process, and references to governing law or related contracts.

Step-by-Step: Completing and Executing the Statement

Follow this sequence to produce a consistent, auditable integration record that supports project delivery and compliance.

  • 01
    Draft: Collect technical and legal inputs; populate parties, scope, and data flows.
  • 02
    Review: Circulate to IT, security, legal, and business owners for technical and contractual verification.
  • 03
    Approve: Authorized signers confirm responsibilities and acceptance criteria in writing.
  • 04
    Archive: Store executed copy with audit trail and retain per legal/industry retention rules.

How to Configure an Online Workflow for This Statement

A consistent workflow reduces signer friction and preserves an audit trail when you use an eSignature platform.

Field Configuration
Signature Order Define sequential or parallel signing to reflect approval hierarchy.
Authentication Choose email, SMS code, or stronger KBA depending on sensitivity.
Conditional Fields Show or hide sections based on answers (e.g., PHI present triggers BAA checkbox).
Retention Settings Enable automatic archive and export of certificate of completion for compliance.

Where to Send, File, and Who Receives Copies

Route executed Statements to legal, IT, project management, and any compliance mailbox for recordkeeping and audit purposes.

  • Primary Recipient: Legal or contracting department receives the signed original for contract files.
  • Technical Owner: IT or integration lead receives implementation copy and acceptance criteria.
  • Compliance Archive: Compliance stores copy in secure records repository with version control.
  • Project Team: PMO and stakeholders receive notification and access to the audit trail.

Digital Signing and Distribution: Platform Considerations

Ensure the platform logs signer identity, timestamps, IP addresses, and retention to support later audits and regulatory reviews.

  • Document Formats: PDF and DOCX compatibility with embedded form fields
  • Integrations: Connectors for CRM, ERP, cloud storage, and collaboration platforms
  • Compliance: HIPAA BAA, SOC 2, and ESIGN/UETA support for legal validity

Typical Timelines and Deadlines for an Integration Statement

Set clear deadlines to keep integration work on schedule and to satisfy audit and compliance checkpoints.

Draft Completion:

Within 7 business days after the integration request is approved

Internal Review:

Respond within 10 business days for technical, legal, and security review

Signature Window:

Allow 7 calendar days for all parties to sign before reissue

Testing Period:

Schedule 1–4 weeks depending on complexity for UAT and remediation

Go-Live Notice:

Provide at least 48–72 hours notice before production cutover

Key Milestones from Draft to Go-Live

Use these numbered stages as a checklist to track progress and approvals during the integration lifecycle.

01

1. Requirements Signoff

Stakeholders confirm scope, data classification, and acceptance metrics.

02

2. Security Validation

Security and privacy teams complete controls and threat assessment.

03

3. Operational Testing

Integration undergoes functional tests, load tests, and rollback verification.

04

4. Production Cutover

Authorized signoffs confirm readiness and schedule go-live window.

Common Mistakes to Avoid When Preparing the Statement

  • Omitting precise data definitions, which creates disputes over what was shared and when it was received.
  • Failing to specify acceptance tests, leaving implementation teams without objective criteria for success.
  • Using ambiguous signatory authority, which can invalidate commitments if the signer lacked delegated power.
  • Neglecting security controls or BAAs when PHI is involved, risking regulatory noncompliance and breaches.

Consequences of an Incorrect or Incomplete Statement

Breach Liability: Contractual damages or indemnity obligations
Regulatory Fines: HIPAA or sector penalties for improper PHI handling
Operational Failure: Service outages, data loss, or rollback costs
Reputational Harm: Customer trust and partner relationships may suffer
Enforceability Risk: Signatures or approvals may be challenged without proper audit trail
Financial Exposure: Costs for remediation, audits, and legal defense

Selected eSignature Vendor Comparison for Document Execution

Compact vendor comparison for signing and compliance features relevant to a Business Integration Statement; signNow appears first by design.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Representative Use Cases from Practitioners

Real customer examples illustrate how organizations use integration statements to speed workflows and preserve compliance records.

Optica Ventures LLC

The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.

  • Implementation reduced signature turnaround and centralized approvals.
  • Brian Fitzgibbons, COO, noted faster acceptance cycles and clearer audit trails after standardizing integration statements with online signing.

Fertility Centers of Illinois

The airSlate SignNow team has been exceptional, responsive, the API has been great, and we're extremely happy that we chose airSlate SignNow as a company.

  • Technical integration enabled secure patient form exchange and auditability.
  • John Butler, Founder, emphasized the compliance benefits and reliable support during deployment and ongoing operations.

Security and Compliance Controls to Document

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Authentication: Multi-factor and secure signer verification
Audit Trail: Persistent timestamps, IP logging, and action history
Certifications: SOC 2 Type II, ISO 27001, PCI DSS
HIPAA Support: BAA available when PHI is involved
Retention Controls: Immutable export and legal hold capabilities

Frequently Asked Questions About Execution and Validity

Answers to common questions about eSigning, enforceability, and practical execution of a Business Integration Statement.


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