Field Mapping
Detailed source-to-target field list, required formats, valid values, and any transformation rules for each data element.
A written Business Integration Support defines responsibilities, clarifies security and compliance requirements, and reduces rework during implementation. It provides the legal and operational detail necessary to ensure signed records are admissible under ESIGN/UETA and that sensitive data handling meets HIPAA, PCI, or other industry standards where applicable.
Teams and stakeholders who plan or approve integrations should reference the Business Integration Support document during scoping and implementation.
Once finalized, project managers, integrators, and compliance officers use the document to validate delivery and maintain an audit trail.
Detailed source-to-target field list, required formats, valid values, and any transformation rules for each data element.
Accepted signer identity methods (email, SMS OTP, KBA, or PKI) and any additional verification such as multi-factor or enterprise SSO.
Specify accepted file types (PDF, DOCX, JSON, XML), character encoding, and schema references for structured exchanges.
Ordering of signers, conditional routing rules, parallel vs sequential approvals, and retry or escalation behavior.
Retention requirements, consumer disclosure obligations, HIPAA data handling, and whether a BAA is required.
Events to capture (timestamps, IP, signer attribution), log retention policy, and evidence required for legal admissibility.
| Field | Configuration |
|---|---|
| Signer Order | Sequential or parallel; list roles not individuals |
| Authentication | Email-only, SMS OTP, KBA, or PKI as required |
| Notifications | Email reminders and escalation intervals |
| Error Handling | Retry logic and notification to admin |
Confirm required connectors, API access, and authentication mechanisms before deployment to avoid integration delays.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Provide upon request; no fixed federal filing deadline.
Issue to recipient and IRS by Jan 31 each year.
Individual returns due April 15 (Oct 15 with extension).
Retain 3 years after hire or 1 year after termination, whichever is later.
April 15 with automatic extension to Oct 15.
Ensure notarization block and signer fields are present and unaltered.
Verify ID using acceptable credential analysis or KBA where required.
Select in-person notarization or RON if the state permits.
Record session and retain per state retention rules for RON.
Confirm witness count required by jurisdiction before signing.
Complete notary acknowledgement or jurat as applicable.
Include logs, ID copies, and A/V if RON used.
Store notarized record and journal entries according to policy.
The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.
airSlate SignNow provides us with the flexibility needed to get the right signatures on the right documents, in the right formats, based on our integration with NetSuite.
Primary financial authority on contracts above delegated thresholds. Reviews tax and payment clauses, verifies EIN/TIN accuracy, and approves execution according to corporate delegation policies. Often required to sign or countersign vendor agreements and integration cost approvals.
Responsible for validating technical specifications, authentication modes, and data mappings. Coordinates testing, confirms API keys and callbacks, and signs off on production readiness before go-live to ensure the integration meets operational and security requirements.