Identity & Ownership
Full legal entity name, DBA names, parent companies, and ultimate beneficial owner disclosures with dates and jurisdictions of formation.
A clear, signed integrity attestation reduces procurement risk, documents due diligence, and creates an auditable record for compliance programs and regulators.
The document is intended for the business entity rather than individual employees, and it should be signed by an authorized officer or compliance designee.
Full legal entity name, DBA names, parent companies, and ultimate beneficial owner disclosures with dates and jurisdictions of formation.
Specific question set requiring named disclosures of family ties, related-party transactions, and prior or ongoing contracts that could create conflicts.
Affirmations about anti-bribery, sanctions screening, export controls, AML, and internal policies the organization maintains and enforces.
Direct questions about investigations, enforcement actions, debarments, or convictions relevant to integrity and eligibility to do business.
Mechanisms to report future breaches, notice timing, remediation obligations, and contract remedies including termination for breach.
Statement identifying the signer’s title and authority, with signature, printed name, date, and witness or notarization block if required.
| Field Validation Rules | Require full-name fields, date formats (MM/DD/YYYY), and mandatory attachments for disclosures |
|---|---|
| Signer Authentication Settings | Use email plus optional SMS OTP or advanced authentication for higher assurance |
| Conditional Field Logic | Show follow-up questions when a disclosure is affirmative to capture required detail |
| Approval Routing | Auto-route to legal or compliance when flagged answers are present |
| Audit Trail Retention | Record timestamps, IP, and authentication events for each signature |
Use an eSignature provider that retains an immutable audit trail and supports the authentication level required by the transaction.
Provide the signed attestation before contract award or as part of initial onboarding
Common practice is annual renewal or when material changes occur
Update disclosures promptly; many programs request notice within 30 days of a material change
Respond to compliance inquiries according to contract terms, often within 10–30 days
Retention begins on the execution date and governs archival requirements
Optica used an online attestation during vendor onboarding to simplify review
A real estate firm used a signed integrity attestation for leasing partners
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |